Controller and Grant officer

Role profile:

Reporting to the Head of Finance and Operations but with a functional link with the Programme Manager We Can Work (WCW) Programme, the role ensures in-country implementation of agreed financial processes and in particular related to the We Can Work Programme.

The role holder will prepare the annual financial plan for the programme based on a good understanding of the work-plan and activities, in alignment with the accounting and programme team. The role holder will ensure in-country monitoring and financial analysis, as well as collaboratively steering of the We Can Work project together with the programme team and contributes to a good quality of data in compliance with international, accounting and donor standards.

The role will also ensure strong collaboration and alignment with the in-country programme department; with focus on financial data, including internal reports (e.g. programme team, management team) and external reporting (e.g. donors).

Lastly, the role contributes to Risk Management, and will update programmes and the organization on any kind of risks that we might encounter.

Key responsibilities:

Implementation of agreed financial processes and systems

• Ensure in-country implementation of agreed internal financial processes, as well as financial processes in relation to the programmes particularly WCW.
• Ensure in-country controlling processes are aligned with accounting standards.
• Application of and compliance with agreed organisation systems.

Ensures collaboration with accounting & programmes

• In alignment with the programme department, feed activity planning into financial planning.
• Provide feedback to programme team on the performance on project, contribute to steering grants and projects; and ensure good information flow between the programme team and the finance team.
• Support the accounting team with the organizational financial audits and other cross-cutting topics between accounting and controlling.

Conducts financial planning, monitoring and analysis

• Maintain overview of the financial situation of the country (e.g. current and planned activities).
• Ensure that financial planning is conducted according to agreed processes.
• Ensure monitoring of programme budget v actuals.
• Monitor the liquidity situation of specific grants under their area of responsibility.
• Ensure data of the financial transactions is of high quality.
• Review partner reports and provide feedback.

Financial reporting

• Prepare donor reporting, in compliance with donor requirements.
• Prepare donor audits.

Ensuring internal & external compliance on financial aspects

• Ensure financial compliance of the donor contracts, incl. sub-grants for partners.
• Responsible for the financial aspect of the partner assessment.
• Responsible for capacity strengthening of partners on financial aspects.
• Ensure financial compliance with donor regulations and international standards for reporting - for both country office programmes and implementing partners.

Required Skills and Qualifications

• A Bachelor’s Degree or Master’s degree in accounting, finance or related field with additional qualifications such as CPA or CFA certification.
• 4-7 years of professional work experience, with some knowledge or background in non-profits or grant making and/or project management systems.
• Experience in budget management
• Financial or business management and analysis skills
• Experience managing large scale projects.
• Computer literacy with a high level of knowledge and practice using Microsoft Office, notably Word, Excel and PowerPoint and financial software packages.
• Knowledge of post-award compliance best practices.
• Good interpersonal skills.
• Ability to explain policies and procedures/rules and regulations clearly and their implications.