Deputy County Secretary

Duties and responsibilities

1. Initiating, interpreting, implementing and reviewing administrative polices, strategies, procedures and programmes;
2. Coordinating, managing the general administrative functions in the County;
3. Assisting the County Secretary in overseeing service delivery in the County;
4. Liaising with the County Attorney on compliance with legal, statutory and regulatory regulations;
5. Laising with the County Public Service Board on compliance with National Values and Principles of good governance;
6. Assisting the County Secretary to respond to queries proceeding from the County Assembly in regard to County Government mandate;
7. Assisting the County Secretary in communicating County Executive Committee decisions to respective departments or action areas as directed;
8. Liaising County Chief Officers on maintenance of infrastructure and facilities in the county public service ensuring that environmental, health and security are as per operational requirements;
9. Coordinating the management of the County departments by ensuring that monthly returns are made and action taken on matters arising thereof and general efficiency of the Public Service;
10. Assisting the County Secretary in planning and coordinating County meetings;
11. Overseeing the management of records and correspondence in the County Public Service;
12. Preparing and disseminating on regular basis reports relating to County Government mandate;
13. Preparing proposals on areas to be considered for legislation by the County Assembly or policy papers for consideration by the County Executive Committee.

Requirements for Appointment

For an officer to be appointed at this grade, one must;

• Be a Kenyan citizen;
• Served in a large organization for at least ten (10 years, three (3) of which should have been at the level of Deputy Director of Administration or in a comparable and relevant position in the Public service or Private Sector;
• Hold a Bachelor’s degree in Public Administration, Business Administration/Management or any other relevant field from a recognized Institution, Master’s degree in relevant field will be an added advantage;
• Demonstrate understanding and commitment to the National Values and Principles of Governance in the Public Service and a thorough understanding of national goals, policies, objectives and ability to relate them to administrative function;
• Have good interpersonal and communication skills, and demonstrate capacity to work under pressure to meet deadlines;
• Have knowledge and experience in financial management;
• Be a strategic thinker and results oriented;
• Have a certificate in computer application skills from a recognized institution;
• Have a certificate in leadership and management lasting not less than six weeks from a recognized institution

Method of Application

IMPORTANT INFORMATION TO ALL APPLICANTS

• A duly filled CPSB. 1 (2020) form, written application, CV, copies of certificates, testimonials and national Identity Card should be submitted in a sealed envelope clearly marked on the left side, the position being applied for.
• All applications MUST be received on or before 17th March 2023 by 5.00 p.m.
• Trans Nzoia County Public Service Board is an equal opportunity employer, persons with disability, marginalized and minorities are also encouraged to apply. 
• Trans Nzoia County Public Service Board does not charge any fee at any stage of the recruitment and selection process.
• Our official communication channels are email address [email protected] and phone number: 0713635352 and not any other.
• ONLY applicants who meet ALL the requirements will be shortlisted and contacted.
• Shortlisted candidates MUST present their original Academic and Professional Certificates during the interview.

ONLY successful candidates will be required to avail the following documents:

• Clearance from Higher Education Loans Board (HELB); 
• Clearance from Criminal Investigations Department (C.I.D);
• Clearance from the Ethics and Anti-Corruption Commission (EACC);
• Clearance from Kenya Revenue Authority (Tax Compliance Certificate).
• Canvassing in any form will lead to automatic disqualification.

Hand delivered applications can be submitted at the County Public Service Board Offices located next to Kenya Red Cross near St. Anthony Boys High School – Kitale and addressed to:
THE SECRETARY
TRANS NZOIA COUNTY PUBLIC SERVICE BOARD
P.O. BOX 4210 - 30200
KITALE