UN Habitat hiring Intern - Project Administrative Support, I in Nairobi City, Kenya

Interns work five days per week under the supervision of a staff member in the department or office to which they are assigned.

Responsibilities

Daily responsibilities will depend on the individual's background, the interns' assigned office as well as the internship period.

Under the direct supervision of the Somalia Programme, Head of Country Programme/SHSO and the direct supervision of the Programme Administrative Officer leading the Programme Management Unit (PMU), ROAF the intern will:
Support in the general administrative tasks and coordinate as appropriate with other UN-Habitat staff
and departments.
Support Project financial management and reporting by reviewing and consolidating field reports in areas of direct and indirect implementation.
Support in updating and monitoring of PMU trackers e.g., procurement, travel, and cash advance,
Support with travel logistics arrangements e.g., flight bookings, car hire, visa applications and accommodation booking.
Support in compilation and updating of inventory of non-expendable items (for the Nairobi and Somalia Offices).
Support in the organization of meetings, trainings and conferences held in Nairobi including liaison with participants, conducting site visits, and assisting with writing minutes.
Support in maintaining orderly files on on-going projects and project/programme.

Competencies

Communication: Speaks and writes clearly and effectively. Listens to others, correctly interprets messages from others and responds appropriately. Asks questions to clarify and exhibits interest in having two-way communication. Tailors' language, tone, style and format to match the audience. Demonstrates openness in sharing information and keeping people informed.
Teamwork: Works collaboratively with colleagues to achieve organizational goals. Solicits input by genuinely valuing others’ ideas and expertise; is willing to learn from others. Places team agenda before personal agenda. Supports and acts in accordance with final group decision, even when such decisions may not entirely reflect own position. Shares credit for team accomplishments and accepts joint responsibility for team shortcomings.
Client orientation: Considers all those to whom services are provided to be “clients” and seeks to see things from clients’ point of view. Establishes and maintains productive partnerships with clients by gaining their trust and respect. Identifies clients’ needs and matches them to appropriate solutions. Monitors ongoing developments inside and outside the clients’ environment to keep informed and anticipate problems. Keeps clients informed of progress or setbacks in projects. Meets timeline for delivery of products or services to client.

Education

Applicants must at the time of application meet one of the following requirements:

Be enrolled in a graduate school programme (second university degree or equivalent, or higher);
Be enrolled in the final academic year of a first university degree program (minimum Bachelor's level or equivalent);
Have graduated with Bachelor's degree, Masters, PhD or equivalent
Be computer literate in standard software applications (Microsoft Office).
Have demonstrated a keen interest in the work of the United Nations and have a personal commitment to the ideals of the Charter.
Have a demonstrated ability to successfully interact with individuals of different cultural backgrounds and beliefs, which includes a willingness to try and understand and be tolerant of differing opinions and views.

Preferred areas of studies:

Work Experience

No working experience is required to apply for the United Nations Internship Programme. Your training, education, advance course work or skills should benefit the United Nations during your internship.
Experience in general administrative tasks in a busy office preferably an international organization is required.
Experience in organization of meetings, trainings and conferences is desirable.