Logistics Lead

JOB PURPOSE

The purpose of the job is to accurately prepare and process error-free transactions for manufacturing under bond as a requirement to support the smartphone assembly plant while adhering to the legal and statutory requirements provided by the governing bodies; National Treasury & Kenya Revenue Authority. The role holder is also tasked with overseeing the inventory levels at the M-KOPA warehouse and leads staff in record-tracking of new stocks delivered and shipped out, all orders and transfers are captured on the inventory system.

KEY JOB FUNCTIONS

(Main activities undertaken by the jobholder and reflective of the most important features of the job)

Operations & Documentation:

• Effectively and efficiently coordinate all Import and Export shipments, Customs clearance, and handling at various ports in Kenya including JKIA (Jomo Kenyatta International Airport), ICD (Inland Container Depot), and Malaba border.
• Demonstrate knowledge of customs regimes in M-KOPA markets in East, West and Central Africa
• Ensure compliance with Customs and local authorities' requirements for imports/exports handling of shipments.
• Maintain updated, effective contact with customs on all new regulations and ensure that all relevant parties are updated accordingly.
• Conversant with all Harmonized System (HS) codes and customs regimes to ensure the accuracy of HS codes used at IDF application.
• Compute weekly estimates of duties and taxes to share with M-KOPA finance for cashflow planning
• Ensure that Customs entries are prepared with zero errors including confirmation of invoices to ensure values tally with customs valuation for similar items.
• Ensure documents in files are correct and in order.
• Ensure timely resolution of declaration issues with authorities where required.

Particular Bond Management

• Prepare documentation for bond registration & cancellations.
• Follow up on Treasury and CAK permit approvals.
• Ensure requisition and payments of particular bonds is done in a timely manner.
• Ensure that all preceding entries are active in the customs systems.
• Ensure all utilized bonds are canceled on time. 
• Proper records of bonds in effect and those canceled as per DSR Audit requirements.
• Proper handling and accountability of all bonded transactions.

Stock management at the warehouse

• Manages inventory documentation – owns & maintains Part Numbering & Description records, as well as all inventory reports and material, including inventory books and variance reports. 
• Controls inventory transaction records – reviews and performs quality control on manually or digitally inputted data on receipt or disbursement of material, equipment, merchandise, or supplies.
• Dynamics 365 Inventory Process Implementation - Perform and take ownership of all Dynamics 365 inventory module tasks assigned & work with Warehouse & Reverse Logistics on correctly using operations and inventory processes across all markets.
• Ensure accurate stock in the dynamics system for all virtual locations managed under the main warehouse.
• Ensure Inventory controls by overseeing monthly stocks and sharing a duly reconciled report sent before 2nd day of the month. In the same way, carry out weekly warehouse cycle counts and send reports on the same.

ORGANISATIONAL STRUCTURE

• Solid reporting line to the Logistics Manager with dotted line into Warehouse Operations Manager

Education & Experience

• At least 3-5 years of relevant work Experience.
• EACFFP Certification and ICMS Training is mandatory.
• Advanced knowledge of Particular bond execution/cancellation processes and documentation requirements.
• Familiar with the TFP (Single Window), with vide usage of the KENTRADE system.
• Must know customs procedures relating to imports & exports & transit as well as knowledge of customs laws of Kenya as well as the East African Community.
• Degree/Diploma in logistics/C&F/Purchasing & Supplies Management or relevant field
• Knowledge of all the systems used for customs clearance in Kenya is A MUST.
• Basic computer skills; proficient in Microsoft word and excel.

Required skills

• Attention to detail with good data entry skills
• Good communication and interpersonal skills
• Analytical, self-motivated, result oriented, and able to manage and perform under extreme pressure.
• Strong document management and e-filling skills
• Excellent planning and organization skills.
• Team player.
• High integrity.
• Work with minimal supervision