Receptionist - Kakuma

Responsibilities

RECEPTIONIST DUTIES (70%) 

• Ensure the office is open and closed on time 
• Maintain professional front office/receptionist area & answer the office telephone 
• Greet and welcome guests as soon as they arrive at the office 
• Direct visitors to the appropriate person and office 
• Answer, screen and forward incoming phone calls 
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures) 
• Provide basic and accurate information in-person and via phone/email 
• Complete administrative tasks while seated at the front desk throughout the day 
• Ensure security at the front desk.

OFFICE ADMINISTRATION (30% time) 

• Office supply management - ensure office has all supplies needed for successful operations 
• Stock control and monitoring for all chemicals and materials used 
• Communicate to the management in case of any repairs or maintenance required. 
• Reserve and prepare rooms for meetings – must be on-time before meeting start, including  tech 
• Clerical duties, including filing, photocopying, scanning 
• Supervise the Support staff and ensure good hygiene in the office
• Other duties as assigned

Minimum Qualifications

Successful candidates must navigate fast-paced environments with enthusiasm and incredible attention to details.

Minimum qualifications include:

• Ability to meet deadlines and work independently with the highest personal integrity
•  Basic computer skills with MS Excel and Word
• High level of customer service, with experience in customer care roles
• Previous professional work experience
• Holder of a Bachelor degree or related Advanced Diploma
• Good Communicator in English, Nga’ Turkana and Swahili
• Must be residing in Turkana