Registrar (Administration and Planning) Grade 15

REF: PU/ADV/01/03/2023

JOB PURPOSE:

The officer will be reporting to the Deputy Vice Chancellor (Administration, Finance and Planning) and will be Responsible for organizing, controlling, administrative and financial functions of the University.

REQUIREMENTS

Academic Qualification

• The candidate must have a Ph.D. degree in any academic field.

OR

• A Masters degree in Human Resource Management, Finance, Business Administration, Accounting or Law.

Other Requirements

• Applicants should obtain clearance from the Higher Education Loans Board (H.E.L.B), Ethics and AntiCorruption Commission (EACC), Kenya Revenue Authority, Credit Reference Bureau (CRB) and a valid certificate of Good Conduct from the Kenya National Police Service.
• Have high ethical standards, integrity, accountability and professionalism, and good stewardship and comply with the requirements of Chapter six of the Kenya Constitution 2010.

Experience

Interested candidates must:-

• At least twelve (12) years of continuous university service; three (3) of which must have served as Deputy Registrar (A&F) or equivalent, with proven integrity, honesty, independence, innovativeness and compliance to deadlines.
• Have sound knowledge of Financial Management and demonstrate skills of effectively coordinating and overseeing Finance and Administrative Functions in a large organization.
• Have a good understanding of University functions and procedures, and experience in Financial, Human Resource and Procurement Management.
• Have a proven record of successful supervisory experience in a people-oriented environment.
• Be familiar with the formulation and provision of guidelines on planning and management of University services.
• Demonstrate evidence of administrative leadership.
• Demonstrate a clear understanding of the Universities Act 2012, Statutes, Policies and other Regulations related to Academic and Administrative functions of a University.
• Have an in-depth knowledge of Quality Management Systems, Performance contracting, ISO procedures, University Administrative policies and Procedures.
• Be conversant with modern Information, Communication Technology; demonstrate creativity in evolving innovative strategic management trends, and an understanding of government policies as well as Human Resource policies.

Key Responsibilities

The Officer will perform the following duties and responsibilities

• Oversee the smooth running of the various sections in the Administration, Finance and Planning Division as stipulated in the Statutes.
• Responsible for planning, policy formulation and general administration of the various administrative activities in the University administration
• Manage various departments within the Administration, Finance and Planning Division with regard to the legal requirements and regulations governing the management and administration of University resources in general and within their respective departments.
• Coordinate and monitor planning, development, maintenance and repair of existing physical infrastructure facilities.
• Coordinate the development of the University Master Plan and procurement plans;
• Coordinate performance contracting, measurement and monitoring, strategic planning.
• Provide secretarial services to the University Management Board
• Participate in preparation of the University budget.
• Handle office allocation and staff housing matters.
• Perform any other duty as assigned by the Head of Department

Skills

Applicants should possess the following:-

• Ability to plan and adapt to change
• Knowledge of financial management
• Leadership Skills
• Computer literacy Skills
• Team building and team work.
• Interpersonal Skills
• Communication Skills
• Managerial Skills
• Organisational Skills
• Have knowledge and ability to use E.R.P (Enterprise Resource Planning) systems.

Method of Application

Benefits for the above positions include a competitive basic salary, house allowance, medical cover for staff and dependents, life Insurance, opportunities for further development and training and other
regular allowances as determined by SRC. Applications should include an up to date CV, providing details of age, marital status, academic and professional qualifications, work experience, present post and salary, email address, telephone, names and contacts of three referees who are knowledgeable about the competence of the applicant, copies of
relevant certificates and testimonials.

Applications and letters of recommendation from referees should be addressed to:

The Vice Chancellor
Pwani University
P. O Box 195-80108, Kilifi

Candidates with foreign qualifications MUST submit a Certificate of Recognition from the Commission of University Education (CUE). The deadline for submitting applications is Wednesday 22nd March 2023. Applications received
later than this date will not be considered