Subcontracts Manager for Mission for Essential Drugs and Supplies (MEDS)

MEDS is seeking to recruit a suitable self-driven, results-oriented, and visionary Subcontracts Manager with good professional and ethical standing. The Subcontracts Manager will oversee all aspects of the subcontract portfolio from competitive acquisition, vetting, negotiations, award of subcontracts, contract documentation, monitoring the past performance of subcontractors, and other areas of subcontract oversight.

Key Responsibilities

• Develop and/or update subcontracts manual in compliance with USAID requirements;
• Work with project staff to ensure that implementation of subcontracts follows USAID requirements;
• Administer the full cycle of subcontractor management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports, monitoring/compliance visits and closeout;
• Manage Requests For Proposals (RFPs) and bid analysis process for subcontracts;
• Draft contract agreements and other compliance-related documents as needed, ensuring that all documents are in compliance with USAID regulations and Federal Acquisition Regulations (FAR) requirements;
• Ensure timely training and capacity building of contractors and project staff to understand and comply fully with USAID regulations;
• Ensure that regular reports are provided to Management and USAID in a timely manner;
• Develop and/or update training materials and carry out regular trainings with subcontractors and other project partners where necessary; and
• Work with project staff to ensure proper closeout of contract including preparation of final inventories, property disposition, etc.

Requirements

• A Master’s degree in business administration or other related field OR a bachelor’s degree in business administration or other related field and ten (10) years of experience (in addition to the years below) overseeing procurement for a large donor-funded activity;
• A minimum of seven (7) years of (sub)contract management experience in procurement, warehousing, and logistics;
• Experience with transportation management, outsourcing, performance management, and cost optimization;
• Experience in successfully managing teams, and ensuring the quality of their products;
• Demonstrated ability to communicate effectively in English, both verbally and in writing;
• A minimum of seven (7) years of experience working in a procurement capacity for a donor-funded activity;
• Demonstrated experience in handling USG Grants Management, Finance, and Compliance requirements;

Proven abilities in undertaking procurement negotiations for large donor-funded activity

• Good knowledge of legal and regulatory requirements governing the procurement of health commodities in Kenya; and
• Good understanding of ports clearance procedures and Kenyan tax laws and tax waiver/exemption requirements in the procurement of health products and technologies