Express Shipping and Logistics Ltd Careers

Eligibility:

• Holder of professional and academic qualifications in the noted fields above.
• Must demonstrate excellent academic performance as demonstrated by recent university or institution records.
• Recent graduate.

Personal Attributes:

• Should possess excellent interpersonal and communication skills.
• Must be goal oriented, passionate, and proactive.
• Readiness to learn.
• Should possess strong analytical skills.
• Must be computer literate.

Eligibility:

• Holder of professional and academic qualifications in the noted fields above.
• Must demonstrate excellent academic performance as demonstrated by recent university or institution records.
• Recent graduate.

Personal Attributes:

• Should possess excellent interpersonal and communication skills.
• Must be goal oriented, passionate, and proactive.
• Readiness to learn.
• Should possess strong analytical skills.
• Must be computer literate.

Eligibility:

• Holder of professional and academic qualifications in the noted fields above.
• Must demonstrate excellent academic performance as demonstrated by recent university or institution records.
• Recent graduate.

Personal Attributes:

• Should possess excellent interpersonal and communication skills.
• Must be goal oriented, passionate, and proactive.
• Readiness to learn.
• Should possess strong analytical skills.
• Must be computer literate.

We have an excellent and exciting opportunity for a Technical In-charge. We seek to give the opportunity to a candidate who ideally holds professional qualification in technical and mechanical qualifications. The position is based in Mombasa.

Duties & Responsibility:

Technical

• Must ensure teams follow the correct procedures, policies and documentation on equipment’s use.
• Make quick decisions and solve technical problems to minimize on operations delays.
• Ensure standards operating procedures are adhered to.
• Adhere to set maintenance of equipment as per schedule.
• Ensure 100% efficient functioning of all machines.
• Diagnostic analysis of machines using software's where applicable.
• Ensure a high standard of repairs and maintenance.
• Proper documentation of all maintenance, repairs, equipment’s and all technical work.
• Proper custody of company logbooks of all equipment.
• Proper storage of technical tools and equipment.

Staff Management

• Task allocation and performance evaluation of team members.
• Provide technical training to the team and serve as a mentor & coach.
• Conduct regular departmental meetings.
• Conduct annual performance evaluation.
• Be involved in the recruitment of new technical employees.
• Employee motivation and retention.
• Ensure safety of workers using machines and equipment.
• Train all drivers on basic mechanics and vehicle checks.

Financial Management

• Annual budgeting for the department.
• Proposal formulation for all new equipment and assets to be procured.
• Make presentations on project status, present monthly and annual reports to senior management.

Reports

• Timely submission of monthly reports.
• Timely submission of weekly reports.

Management

• Attend the weekly management meetings.
• Implement agreed upon projects.
• Advising management on improvements and growth strategies.
• Strive to achieve the Corporate Strategic Plan for the organization.

Others duties

• Proper custody of company logbooks of all equipment.
• Be well informed on stakeholder developments on operations equipment.
• Any other duty assigned by Management.

Key Performance Areas/Indicators:

• 100% utilization of machines.
• 100% revenue generation from machines.
• Zero breakdowns.
• Cost effective maintenance and repairs.

Key Competencies and Skills

Qualifications:

• Minimum BSc Engineering.
• Certifications in artisanship an added advantage.
• Proficient in use of technical software’s of heavy duty machinery and vehicle systems. 

Skills & Competencies:

• Self-driven and motivated.
• Ability to work under pressure.
• Ability to supervise, projects execution.
• Team player and of high integrity.
• Strong interpersonal and communication skills.
• Technical negotiation skills.
• Management and leadership skills.
• Knowledge of machines diagnostics software's.
• Computer proficient in word, excel, email, internet and PowerPoint.

All interested persons to submit, through email, their application, CV, academic certificates, training certificate and testimonials to [email protected], attention the HR Manager. This advert runs for 7 days effective 14th to 20th March 2023. Canvassing in will lead to automatic disqualification.

The role oversees the day-to-day management of all finance activities in a timely and efficient manner.

Duties and Responsibilities:

Payments & Supplier Management

• Timely & accurate posting & payment of supplier invoices.
• Supplier account allocations & reconciliations.
• General ledger accounts reconciliations
• Intercompany balances reconciliations and confirmations.
• Maintain proper up-to-date records and filing system

Invoicing & Customer Management

• Timely and accurate invoicing and receipting.
• Timely dispatch of customer invoices and statements.
• Ensure full recovery and monthly reconciliations of disbursements accounts.
• Customer accounts allocation and reconciliations.
• Project statements preparation and reconciliation.
• Intercompany balances reconciliations and confirmations.
• General ledger accounts reconciliations.
• Maintain proper up-to-date records and filing system

Statutory Compliance

• Timely & accurate payment of monthly statutory obligations & other deductions.
• Reconciliations & reporting of any discrepancies.

Treasury and Cash Management

• Cash withdrawals & deposits.
• Proper petty cash management.
• Bank reconciliations.

Company Assets Management

• Maintain an accurate fixed asset register.
• Physical assets verification.

Sound Financial Corporate Governance

• Adherence to professional conduct.
• Adhere to set relevant policies.

Any other duty assigned by management.

Key Performance Areas/Indicators:

• Timely & accurate posting & payment of supplier invoices
• Supplier account allocations & reconciliations.
• Zero case of statutory non-compliance
• Timely cash withdrawal and deposit
• Updated asset register
• Co-operation with finance team
• Co-operation to external auditors.

Key Competencies and Skills

Qualifications:

• Bachelor’s degree in Finance or Accounting or its equivalent.
• CPA (K) or ACCA certification.
• Minimum of 3 years experience.

Skills & Competence:

• Strong computer and databases
• Strong analytical and communication skills
• Aggressive in meeting targets.
• Ability to work with minimal supervision.
• Strong interpersonal skills, integral and transparency.
• Professionalism, high level of maturity, good character with positive values.
• Attention to details.
• Ability to run a month-end close process.

Eligibility:

• Holder of professional and academic qualifications in the noted fields above.
• Must demonstrate excellent academic performance as demonstrated by recent college, university, or institution records.
• Recent graduate.

Personal Attributes:

• Should possess excellent interpersonal and communication skills.
• Must be goal oriented, passionate, and proactive.
• Readiness to learn.
• Should possess strong analytical skills.
• Excellent at internet and web navigation.

Eligibility:

• Holder of professional and academic qualifications in the noted fields above.
• Must demonstrate excellent academic performance as demonstrated by recent college, university, or institution records.
• Recent graduate.

Personal Attributes:

• Should possess excellent interpersonal and communication skills.
• Must be goal oriented, passionate, and proactive.
• Readiness to learn.
• Should possess strong analytical skills.
• Excellent at internet and web navigation.

Duties & responsibilities:

Profitability & Growth

• Identify & mitigate all company bad debts and aligning with group policies on collection and provisions.
• Ensure timely recoverability of trade & other receivables with an objective of ensuring no projections for bad debts.
• Identify & mitigate all own risk limits while ensuring customer accounts are covered and insurance or sales payment terms are adopted.

Sound Financial Corporate Governance

• Credit risk management.
• Stakeholder mapping & management through liaising with customers, commercial team.
• Adherence to professional conduct.
• Liaising with commercial team to set up and seek approval on credit limits to the management.
• Closing on all reconciliations that could inhibit collections of debts.

Sound Credit Policies

• Implement relevant policies.
• Review of relevant policies.
• Sensitization of team members on areas that affect them.

 Automation of all Credit Processes

• Automation of processes.
• Review of system utilization & recommendations.

Reporting

• Daily, monthly, quarterly, and annual reporting.
• Annual credit performance and analysis.
• Report any payment issues to management or the appropriate team on a regular basis and credit report every month on the same.

Budget Formulation, Execution and Monitoring

• Be involved in annual budget formulation of the company on matters credit.
• Monitor all credit limits and debtors on a regular basis.
• Prepare periodic variance analysis and provide explanations on the variance.

Financial Audit Management by Internal and External Auditors

• Coordinate with internal & external auditors and provide debtors balances confirmations every end of the financial year.
• Implementation of audit management reports.

Sound Debt Management System

• Adhere to set financial contractual agreements & policies.
• Negotiate payment plans with customers and adhere to the set financial contractual agreements and policies accordingly.
• Credit application and appraisals.
• Monitoring of debtor’s days.
• Ensure the customer database is always updated in the ERP.
• Look for ways to improve debt collection processes without compromise to customer retention.

Company Compliance Management

• Statutory requirements.
• QMS Standards.
• Labor laws.
• Financial and Tax laws.

Company Assets Management

• Monitoring & maintaining trade & other receivables.
• Conduct verification & circularization of trade & other receivables.

Any other duty assigned by management.

Key Competencies and Skills

Qualifications:

• Bachelor’s degree in Finance or Accounting.
• A Master’s Degree in Finance or its equivalent will be an added advantage.
• CPA (K) or ACCA certification.
• Minimum of 3 - 5 years post qualification experience.
• Fluency in English, able to effectively communicate orally and in writing.

Competence & Skills:

• Team player & self motivated.
• Able to work under pressure.
• Honest, reliable & of high integrity.
• Attentive to detail and strong decision making.
• Negotiation and problem-solving ability.
• Knowledge on ERP systems.
• Computer proficient in Ms. Word & excel.
• Strong financial, accounting and debt management skills.
• Knowledge of debt recovery procedures including legal procedures related to debt collection.
• Strong reporting skills.

VACANCY ADVERTISEMENT

We have an excellent and exciting opportunity for Sales Support - Acquisitions. We seek to give the opportunity to a candidate who ideally holds professional qualification in Sales & Marketing with an in-depth experience in Shipping and Supply Chain sales. The successful candidate shall be based in Nairobi as the point of operation.

Purpose

The purpose of the Sales Support function is to provide a support role to CSMM across the entire logistics value chain. The area of focus will be to increase effectiveness of country sales activities and exploit growth potential in acquiring premium customers, cross-and upselling. Act as liaison for global partners, coordinate shipments for new accounts, qualify leads, manage tele sales customer portfolio, process RFQ’s in coordination with Finance and Operations, process customer transactions i.e., tenders, enquiries, set up and maintain data accuracy of the customer database.

Key Performance Areas

1. Global Networks and Agency Partners

• Provide accurate Quotations with 24 - 48hrs.
• Ensure that documentation is correct and accurate.
• Follow up on sales leads assigned on a weekly basis.
• Provide all relevant information in regards country statutory regulations.
• Provide updates on changes in regulation, port activities/upgrades, charges
• Follow up on reciprocal opportunities related projects, sales leads, new business etc.
• Debt collection of sales accounts assigned.
• Ensure valid contracts are in place and the worldwide contact database is updated.
• Identify and evaluate networks to determine their fitness to ESL Group.
• Communicate to agents on new country developments on a quarterly basis.

2. Departmental Coordination

• Coordinate shipments for selected account customers and country customer portfolio.
• Accurately process customer transactions such as quotations, respond to enquiries on email and telephone.
• Contact customers following sales calls to ensure ongoing customer satisfaction and resolve any complaints.
• Report to the CSMM and Business Development Managers on customers' activities and issues.
• Update accurately Customer Master database with customer KPI’s, SOP’s, SLA’s, contact information and any other customer information as deemed necessary.
• Review pending orders and specific customer requests to ensure excellent customer experience.
• Suggest sales process improvement.

3. Billing and Quotations

• Coordinate billing with respective Business Development Managers in liaison with global network agent’s team finance and operations teams.
• Update standard rate cards as and when rates change.
• Track and update quotations to determine conversation ratio.

4. Lead Management

• Processing new sales leads and assigning to respective Business Development Managers
• Managing the correspondence between the sales team and their customers.
• Champion lead generation activities within and outside the organization.
• Providing data and reports on leads to helping the sales team’s quick conversion.
• Answer phone calls related to indoor sales activities
• Schedule meetings with prospective customers on behalf of the sales team

5. General

• Maintain and continue to develop an in-depth knowledge of all company products and services.
• Comply with direction given by team leaders and management team and follow given guidelines and professional code of conduct.
• Bring a value-added approach to all issues and projects.
• Ensure customer satisfaction relative to quality of product and service.
• Adherence to company set standard operating procedures (SOP’s).
• Participate in internal and external training for professional growth.
• Team leader and management may assign any other duty as deemed necessary from time to time.
• Ensure reports are submitted weekly, monthly, annually, and as when required by team leader and management.

Key Performance Indicators

1. 100% response and tracking of customer requests and inquiries.
2. 100% quotation provided to customers within 24hrs
3. 100% accuracy of billing files
4. 100% accurate update of customer master database weekly, monthly, annual.
5. 100 % weekly reporting of quote conversions

Qualification, Competencies and Skills

Qualifications

• Bachelor’s Degree in Business, Supply Chain management, Entrepreneurship, or related field
• Proficient in all computer application packages
• Hands on experience with ERP and CRM systems
• Proficient in MS Office products (Excel, Word, MS Outlook, MS PowerPoint)
• In-depth knowledge of sales principle and customer service practices

Competence & Skills

• Leadership skills,
• Proficiency in MS Word, MS Excel, PowerPoint and use of ERP.
• Good communication skills
• Organizational & interpersonal skills and team player.
• Demonstrate a strong ability to co-ordinate, prioritize workload and work under pressure.

All interested persons to submit, through email, their application, CV, academic certificates, training certificate and testimonials to [email protected], attention the Human Resource Manager. This advert runs for 7 days effective 14th to 20th February 2022. Canvassing in will lead to automatic disqualification.