Mission for Essential Drugs and Supplies (MEDS) Careers

Mission for Essential Drugs and Supplies (MEDS) is a Christian not-for-profit organization based in Nairobi, Kenya. It is a Registered Trust of Kenya Conference of Catholic Bishops (KCCB) and Christian Health Association of Kenya (CHAK). The Organization’s core mandate is being a reliable supply chain for quality and affordable Health Products and Technologies, Quality Assurance and Health Advisory Services. MEDS was established in 1986 and serves clients in Kenya and other regions in Africa and beyond.

The position will report to the Customer Services Supervisor and will be responsible for Booking and keying-in of customer orders as well as handling enquiries.

Key responsibilities:

• Receive and direct clients/visitors to various service points.
• Vetting, booking and cancellation of customer’s orders for efficiency in order processing
• Receive and respond to enquiries on orders for customer satisfaction
• Receive and document telephone orders for efficiency in order processing
• Key in booked orders
• Communicate order progress availability of stocks and out of stocks where applicable for customer satisfaction.

Job requirements:

• Diploma in Pharmacy or Nursing or Laboratory Technology or in a similar field
• Proficiency in use of computer
• At least two (2) years’ experience in a busy customer services environment
• Functional skills; customer services, communication, organizational skills,
• Behavioral competencies and attitude; integrity, interpersonal relations, attention to detail, self-driven and amiable.

How to apply

If you fit this profile, kindly email your written application and CV to [email protected]

By: 21st March 2023

(Only shortlisted candidates will be communicated to)

Key Responsibilities:

1. Support the project team in development of the Master Procurement Plan and contribute to regular updates of the plan in reference to annual project work plans.
2. Support the Sub-Contracts Manager in the development of vendor prequalification exercise, solicitation documents, evaluation templates, managing responses and preparation of the evaluation Committee for vendor selection
3. Maintain the documentations of the competition process.
4. Solicitation of quotations from vendors for the procurement of goods and services as per USG guidelines
5. Conduct market research pertaining to prevailing market prices of products and services
6. Prepare quotation matrix for selection and approval by the committee and or Sub-Contract Manager
7. Ensure best procurement practices are observed at all times e.g., all certifications regarding conflict of interest and disclosure of relationships in procurement processes
8. Perform vendor checks for exclusion list of parties through SAM.gov, OFAC and UN sanctions list
9. Support the Subcontracts Manager in ensuring all procurements are allowable and not restricted or prohibited under the USAID regulations.
10. Conduct vendor appraisals and document any performance concerns raised for decision making
11. Participate in the vendor evaluation process and provide guidance to committee members
12. Ensure all project procurements are allowable and approved within the provisions of the project manual and MEDS procedures
13. Maintain a systematic filing system of both hard and electronic copies of all procurements and subcontracts procured by the project.
14. Support audits and reviews through availing requested documentation when needed

Candidate Profile:

1. At least 5 years work experience handling USAID commodities on a USAID Grant
2. Bachelor Degree in Supply Chain Management and professional qualification in Supply Chain Management/Procurement

Mission for Essential Drugs and Supplies (MEDS) is a Christian not-for-profit organization based in Nairobi, Kenya. It is a Registered Trust of Kenya Conference of Catholic Bishops (KCCB) and Christian Health Association of Kenya (CHAK). The Organization’s core mandate is being a reliable supply chain for quality and affordable Health Products and Technologies, Quality Assurance and Health Advisory Services. MEDS was established in 1986 and serves clients spread all over Kenya and other regions both in Africa and beyond.

The position will report to the Head of Supply Chain and will be responsible for procuring trade and non-trading commodities.

Key responsibilities:

• Liaise with relevant functions in the organization to determine product and service needs
• Develop and manage supplier base and contracts for reliability and competitiveness
• Draw up service contracts for effective execution and performance monitoring
• Coordinate purchasing activities to meet organizational needs
• Approve and authorize purchase orders for accountability
• Manage tender process for quality, cost effectiveness and efficiency
• Administer the full cycle of subcontractor management activities, including planning, facilitation, selection, pre-award assessments, negotiation, submission, orientations, review of monthly reports, monitoring/compliance visits and closeout
• Manage RFP and bid analysis process for subcontracts
• Place overseas orders, liaise with clearing agent and verify transactional documents to facilitate payment
• Develop and maintain Procedures for Procurement Section for efficiency
• Prepare Management Reports for decision making
• Plan and control sectional budget to optimize utilization of resources and accountability

Job requirements:

1. Master’s Degree in Supply Chain or related course
2. Bachelor in Pharmacy
3. At least 7 years in Procurement of which 3 is in a Managerial position
4. Functional skills; negotiation and analytical skills, People Management, Innovative and strong understanding of customer market and dynamics 

How to apply 

If you fit this profile, kindly email your written application and CV to [email protected]

By: 22nd November 2022

Mission for Essential Drugs and Supplies (MEDS) is a Christian not-for-profit organization based in Nairobi, Kenya. It is a Registered Trust of Kenya Conference of Catholic Bishops (KCCB) and Christian Health Association of Kenya (CHAK). The Organization’s core mandate is being a reliable supply chain for quality and affordable Health Products and Technologies, Quality Assurance and Health Advisory Services. MEDS was established in 1986 and serves clients spread all over Kenya and other regions both in Africa and beyond.

The position will report to the Warehouse and Logistics Manager and will to coordinate warehouse and order processing operations

Key responsibilities:

• Ensure speedy completion of orders and minimal time wastage
• Assist the manager in creation of strategy and operation procedures
• Ensure efficient performance management to achieve operational objectives and targets
• Prepare and maintain order status data for decision making
• Assist in planning and controlling budgets to optimize utilization of resources and accountability
• Ensure equipment and working tools are operational for efficiency
• Ensure cleanliness and fumigation of warehouses to uphold good warehousing practices
• Manage Staff Clinic for staff wellbeing
• Ensure security of the items in the warehouse

Job requirements:

1. At least 5 years’ of experience with 3 years in the warehousing department
2. Bachelor’s Degree in Pharmacy with Bachelor’s Degree in Supply Chain Management or a Business-related course
3. Functional skills: supervisory skills, customer services skills, communication skills, highly organized, interpersonal skills 

How to apply 

If you fit this profile, please email your written application and CV to [email protected]

By: 22nd November 2022

MEDS has entered into a Contract with USAID Kenya and East Africa named USAID Supply Chain Strengthening. The purpose of the contract is to obtain efficient, reliable and accountable supply chain management services for the procurement, warehousing, and distribution of health commodities for HIV, Malaria, Tuberculosis, Maternal/Neonatal/Child Health (MNCH) and Global Health Security (GHS) activities for patients across all 47 Counties in Kenya for adequate care, treatment and prevention for communicable diseases and other health needs. MEDS seeks to recruit a following positions for this Project:

Key Responsibilities:

1. Synchronize supply of goods with programming needs
2. Ensure quality and efficiency of processes in compliance with MEDS and donor regulations, and international and local inventory accountability standards and requirements
3. Manage the determination of logistics service requirements, desired specifications and delivery schedules, ensuring proper coordination and communication
4. Anticipate and identify potential or actual problems in the supply chain that may affect the short-term or long-term availability of individual goods and acts to address those problems
5. Identify and assess transportation resources, storage facilities, leasing options, and any other logistics services
6. Maintain and oversee relationships with port operations, freight forwarders, customs clearing agents and key suppliers
7. Participate in coordination meetings to ensure planning and coordination of supply chain management activities
8. Plan and manage distribution chain from port of arrival to beneficiary SDPs or disposal
9. Oversee and ensure proper execution of the dispatch plan
10. Work with programming staff to verify the dispatch plan’s adherence to the Distribution Plan
11. Work with Warehouse Team Lead to ensure efficient movement of goods.
12. Prepare reports on complete movements of goods

Candidate Profile:

1. Minimum 5 years’ experience in logistics management.   Prior experience in distribution of USAID health program orders will be an added advantage
2. Business related Degree and Diploma in Supply Chain Management

MEDS has entered into a Contract with USAID Kenya and East Africa named USAID Supply Chain Strengthening. The purpose of the contract is to obtain efficient, reliable and accountable supply chain management services for the procurement, warehousing, and distribution of health commodities for HIV, Malaria, Tuberculosis, Maternal/Neonatal/Child Health (MNCH) and Global Health Security (GHS) activities for patients across all 47 Counties in Kenya for adequate care, treatment and prevention for communicable diseases and other health needs. MEDS seeks to recruit a following positions for this Project

Key responsibilities:

1. Liaison with County and Sub-County Pharmacists, Tuberculosis, Malaria and Laboratory Coordinators and implementing partners
2. Liaison with County and Sub-County Pharmacists and follow-up on deliveries of consignments to health facilities
3. Liaison with all implementing partners within the counties and create robust feedback loop mechanisms for addressing clients’ concerns
4. Conduct post-delivery internal surveys to reconcile USAID commodities and address any anomalies identified promptly
5. Liaison with MEDS Operations Centre for seamless communication, feedbacks and updates on executed key performance indicators and emerging issues
6. Representation of MEDS in counties stakeholders’ forums and relevant commodity meetings
7. Participate in County multi-disciplinary meetings and provide progress updates/reports
8. Conduct spot-checks and targeted support supervision visits to monitor and evaluate deliveries within sub-counties and generate related reports
9. Prepare and submit monthly progress report on the implementation of the USAID funded project in the assigned region

Candidate Profile:

1. At least 3 years’ experience in PEPFAR/USAID funded projects management and county collaborations
2. Bachelors in Health Sciences; Nursing, Clinical Medicine, Medical Laboratory Sciences, Pharmacy, Health Systems Management or related field. Certification in project management, monitoring and evaluation and MBA will be an added advantage
3. Registration with relevant professional body and a valid practise license.
4. Valid driving license with 2 years driving experience
5. Position will be located in Kisumu Branch

If you fit the profile, kindly email your written application and CV to [email protected]

By: 9th September 2022

(Only shortlisted candidates will be communicated to)