Options Consultancy Services Careers

Main purpose of job

• Based in Kenya office, the Team Leader will provide inspirational, strategic, technical and managerial oversight of the FCDO Kenya Health programme. They will need to be a strong, proactive leader, sensitive to the experience of KHP II technical teams and have the ability to engage and build strong collaboration across a large team of experienced technical staff. The Team Leader will work closely with the Deputy Team Leader and the Programme Management Team to provide strategic and technical oversight and management of the team, operations and client relations.

Main duties
Programme delivery

• Oversee development and revisions of work plans, payment deliverables, and programme logframes for approval by FCDO and if required by the GoK.
• Oversee the smooth implementation of the programme and ensure timely reporting to Options (senior management, programme management and technical team), FCDO and relevant government ministries.
• Provide technical expertise to guide delivery of the programme in line with best practice and the programme terms of reference.
• Oversee delivery of all programme deliverables, ensuring that deliverables are of high quality and that they are submitted to FCDO on time.
• Quality assurance of the programme with the support from Options’ Technical Team.

Team leadership

• Provide overall leadership and strategic guidance to the programme team.
• Act as line manager to staff as per the programme organogram.
• Identify and manage short term technical assistance (STTA) inputs required to deliver the programme work plan and deliverable schedule and oversee the development of terms of reference for all STTA in line with plans.
• Oversee the hiring and inductions of new staff.
• Work with the Programme Manager to ensure that a tracking system for technical assistance (TA) is established, to monitor the progress and impact of the TA.
• Represent and promote the programme’s vision and results in high level policy and advocacy forums such as conferences and international platforms.
• Support leveraging of additional resources for the programme and areas of work.

Client and government relations

• Liaise and maintain positive relations with FCDO Kenya.
• Serve as the key point of contact for Government of Kenya, FCDO and other sector stakeholders.
• Ensure programme stakeholders are fully apprised of programme objectives, activities and progress.
• Coordinate the preparation and submission of detailed quarterly and annual technical, financial and administrative reports to FCDO that demonstrate delivery and progress of the programme as a whole against the logframe, in collaboration with the KHP II

Programme team.

• Programme management oversight
• Oversee financial management and reporting of the programme including the signing of cheques and vouchers in collaboration with the Finance and AdministrationManager.
• Work closely with the Programme Manager to regularly coordinate and update the work plan and ensure adherence to the programme budget.
• Trouble shoot to support the smooth implementation of the programme including timely reporting to the relevant government ministries and to FCDO

Ensure adherence to Options policies and templates on:

• Procurement of goods and services
• Contract development and approval
• Reporting of programme to FCDO
• Financial reporting and planning
• Risk identification and management
• All other agreed protocols.
• Consortium management
• Coordinate, oversee and manage inputs from consortium members.
• Participate in consortium meetings and report on technical, managerial and policy issues and ensure that consortium members are kept up to date with programme and sector developments.

Safeguarding

• To act as a champion for safeguarding within Options, seeking to improve and drive the organisational culture such that a safeguarding mindset becomes embedded.
• Ensure that the name and contact details of the Safeguarding Focal Point are made available so that people know how to raise a concern/where to seek advice.
• To act as one of a number of points of contact for concerns regarding safeguarding incidents at country and/or programmatic level, and to raise those concerns to the Director of Global Health and the Assistant HR Director.
• To support the implementation and monitoring of the Child and Adult at Risk Safeguarding Policy.
• Please note that you may also be required to carry out reasonable additional ad-hoc duties, at the request of your line manager.

Key skills

• Leadership and influencing skills.
• Strategic thinking, problem-solving, and decision-making skills,
• Strong financial and risk management skills.
• Strong stakeholder engagement and relationship management skills.
• Strong administration and organisational skills, good time management.
• Excellent verbal and written communication skills, including report writing.

Key experience

• Experience as a Team Leader on large and complex multi-partner programmes funded by FCDO or other donors.
• Thematic experience in at least two of primary health care, nutrition, community health, health system strengthening and resilience (including climate adaptation)
• Extensive experience working in the Kenyan health sector.
• Strong external liaison and negotiation experience fostering partnerships between Government and other stakeholders, including at national and county level, and building national and county capacity.
• Significant experience and a track record of successful leadership and management of teams based in multiple locations. Previous experience leading a team of highly skilled, multidisciplinary staff to leverage joint management support, and empowering team members to deliver high quality work.
• Experience in managing budgets effectively with oversight on spending while providing regular oversight on issues related to risk and audit.
• Experience of risk management and mitigation in a programme context.

Formal education/qualifications

• University degree in a relevant field subject.

Personal attributes

• We recruit talented, dynamic people with diverse backgrounds and experiences, who are focussed on delivering sustainable impact in the countries where we work. We’re proud to be an equal opportunities employer and are committed to creating a fully inclusive workplace, where everyone feels able to participate and contribute meaningfully. You must be open-minded, enthusiastic, solutions-oriented and committed to promoting equality across the organisation, and with those that we work with.
• For this role, we’re looking for an individual who is:
• Dynamic and creative with the ability to show initiative.
• A team player, providing support and encouragement.
• Organised and process oriented, with an attention to detail and able to prioritise workload.
• Customer focused, responsive to changing priorities and demands.
• Strong communication skills and a team player.
• Ability to analyse complex problems in a structured manner whilst working under pressure.
• Focused on delivery with a ‘can do’ approach.
• Demonstrates Options’ team member behaviours and professional self-development.

Other essential requirements:

• A strong supporter of the cause of family planning and a woman’s right to safe abortion (pro-choice).
• Commitment to equal opportunities.
• A commitment to the programmes’ and Options’ principles of Safeguarding, Do No Harm, and to comprehensive sexual and reproductive health and rights.
• Awareness and commitment to diversity, equity and inclusion.
• Fluency in written and spoken English.
• Fluency in written and spoken English and Kiswahili is beneficial.

Summary purpose and objective of role

The MEL officer is responsible for supporting the Head of MEL, the programme team and consortium partners in implementing the programme MEL framework, including:

• Supporting the coordination and monitoring of programme MEL activities including data collection and analysis
• Mapping data to the results framework
• Ensuring evidence and learning feeds into programme adaptation and is communicated externally to the wider sector
• Ensuring the Communications, Advocacy and Movement-building team have comprehensive MEL plans for their activities, and support their implementation.

Person specification

• Minimum of five years’ experience in MEL, including data management, in a large scale, multi-country development programme
• Experience in programme performance measurement and developing monitoring, evaluation and learning plans
• Good understanding of programme evaluation and learning cycles, data analysis and presentation of results
• Experience using major evaluation methodologies (qualitative, quantitative and mixed methods) and data collection and analysis methodologies
• Experience in MEL for gender and rights-based programmes, and/or in MEL for communications and advocacy
• Experience providing MEL training to field officers and sub-grantees
• The candidate will be empathetic and emotionally intelligent, as the role involves working closely with women and girls who may have experienced violence.
• Ideally, the candidate will have experience working with consortia, and will have previous experience in MEL for programmes funded by the Foreign Commonwealth Development Office (FCDO) or similar funders.

Summary purpose and objective of role

The MEL officer is responsible for supporting the Head of MEL, the programme team and consortium partners in implementing the programme MEL framework, including:

• Supporting the coordination and monitoring of programme MEL activities including data collection and analysis
• Mapping data to the results framework
• Ensuring evidence and learning feeds into programme adaptation and is communicated externally to the wider sector
• Ensuring the Communications, Advocacy and Movement-building team have comprehensive MEL plans for their activities, and support their implementation.

Person specification

• Minimum of five years’ experience in MEL, including data management, in a large scale, multi-country development programme
• Experience in programme performance measurement and developing monitoring, evaluation and learning plans
• Good understanding of programme evaluation and learning cycles, data analysis and presentation of results
• Experience using major evaluation methodologies (qualitative, quantitative and mixed methods) and data collection and analysis methodologies
• Experience in MEL for gender and rights-based programmes, and/or in MEL for communications and advocacy
• Experience providing MEL training to field officers and sub-grantees
• The candidate will be empathetic and emotionally intelligent, as the role involves working closely with women and girls who may have experienced violence.
• Ideally, the candidate will have experience working with consortia, and will have previous experience in MEL for programmes funded by the Foreign Commonwealth Development Office (FCDO) or similar funders.

Position

• The Consultants shall conduct organizational capacity building using a defined methodology developed in partnership with TGG-ALM Programme team.
• The capacity assessment has already been undertaken and the below are the priority domain areas for all the grantees for capacity building and development of policies and procedures.

Category 1-Consultancy.

• Governance and strategic leadership and systems
• Governing body formation-Legal status
• Governing body function
• Strategic leadership and planning
• Succession planning
• Organisation cultural
• Internal communication
• Organizational management, sustainability, and resources mobilization
• Operational Policies and Procedures
• Resource Mobilization (Fund raising - proposal writing and alternative resourcing).
• Financial sustainability
• Partnership and networking
• Communication strategy
• Operational plan

Category 2 -Consultancy

• Human resources and administration management
• Procurement, logistics and asset/property management.
• Finance, and grant management.
• M&E and knowledge management
• Technical reporting
• Knowledge management
• Learning and adaptive programming

Outcome documentation

• The expected approach to this engagement is that the capacity building should be conducted in such a way as to facilitate ownership and drive of the implementation plans so that results are sustained. As such, it should be participatory, consultative, and incorporate methodologies like technology of participation, design thinking and collective Impact that not only improve the range of information collected but also to improve ownership and drive of the implementation plans.
• In close co-ordination with Options and the grantees, the Consultants will implement the following tasks:
• Conduct capacity building workshops.
• Develop or enhance the grantees policies and procedures documents.

Deliverables

The Consultants are expected to complete and submit the following deliverables;

• Production of policies or as applicable per domain for each grantee depending on their capacity.
• Capacity building reports for detailing list of policies and standard operating procedures (SOPs) developed for each grantee for approval.
• Submission of the final consultancy report to Options

Requirements
Person specification

• Exceptional organizational and interpersonal skills
• Proven interest in issues of girls and women rights
• Previous similar experience at national trainings/workshops is an asset.
• Experience in working in humanitarian sector preferably in Kenya is an added advantage.

Desirable qualities, skills, and experiences

• Possess Masters degree in business administration/ project management/ social studies, or any other related courses.
• Proven experience in organizational development and provision of technical assistance to grassroots organizations.
• Experience in developing organizational capacity development plans, preferably in the development and/or humanitarian sector.
• Extensive knowledge of safeguarding in the above-mentioned domain areas with demonstrated professional competence and expert knowledge of the pertinent substantive areas of work.
• Demonstrated experience in capacity building including solid understanding of linkages between participatory grants making and community leaders power dynamics.
• Leadership and skills to work with autonomy and initiative with strong adult facilitation and analytical skills.
• Excellent interpersonal and professional communication skills and abilities.
• Strong teamwork spirit and interpersonal skills demonstrated by the ability to gain the assistance and cooperation of others in a team endeavour.
• Good report writing skills.
• Ability to meet project deadlines with no supervision.

Position

• Grants Management Intern will gain experience in grant management, which is a crucial skill to move up in the non-profit sector.
• Grants Management Intern will learn more about the pre-award process for building a funding portfolio in a non-profit.
• Grants Management Intern will learn the basics of participatory, innovative and adaptive grants mechanism.
• Grants Management Intern will develop an in-depth understanding of TGG-ALM programming in ending FGM in Africa.

Requirements

• Work closely with the Grants Officer to review call of applications and pre-award grant processes.
• Assist in reviewing of grantees monthly reports and follow up on grantees disbursements;
• Assist in maintaining records in good and presentable order.
• Monitoring and mentoring on grants for the grantees
• Support budgeting processes with small and medium grantees.
• In liaison with the Grants Officer, maintain and ensure appropriate updates to the Grants Management tracker including accuracy of data.
• Participate spot checks and quarterly review meetings with grantee and other stakeholders.
• Support in documenting learnings from the participatory grants-making mechanism.
• Perform other duties assigned by the Grants Officer/and or Project Manager
• Provide support as needed in other areas of TGG-ALM program.
• Ensure that all work is aligned with the Programme’s Do No Harm, Safeguarding and Emotional wellbeing framework.
• In the spirit of teamwork, provide flexible support to colleagues across Options and the consortium

Position
Options is seeking the services of an Events Organiser Consultant who will play a crucial role in planning, coordinating, and executing a film screening at an art exhibition event planned for February 2024 in Nairobi, Kenya. The film screening will be a hybrid event.

The consultant will take the lead and support in:

• Strategic planning and execution of a hybrid event;
• Logistics and venue management;
• Audience engagement;
• Data and analytics;
• Develop a pre and post-evaluation report.

Requirements

• Innovative thinking and ability to create exceptional memorable events;
• Ability to work collaboratively with clients;
• Ability to create and maintain positive relationships with clients;
• High level of professionalism;
• In-depth knowledge of the events industry including trends and best practices;
• Proven experience in planning and executing a variety of hybrid events;
• Ability to negotiate and secure a cost-effective venue.

Summary purpose and objective of role

• Ensures that all grantees’ activities are designed in alignment with the TGG-ALM community implementation model.
• Conduct periodic monitoring site visits to grantees programme locations.
• Support regular analysis of data generation by grantees partners, supporting a culture of ongoing learning and programme adaptation.
• Work closely with Grants Lead on setting organizational capacity-building priorities and directions and responding to consortium partner requests for technical support.
• Support anchor partners to routinely carry out grantees’ organizational capacity assessments, setting institutional development milestones and support towards their realization.
• Be responsible for M&E for capacity building – to design and implement a plan to track data/results related to organizational capacity building to inform adjustments in project implementation.

Person specification

• Significant experience in managing programmes and grants, with a proven track record in offering technical support to grassroots organisations in remote and diverse contexts, across a multi-region programme (minimum 5 years ).
• Experience in designing and coordinating delivery of grassroots capacity building plans.
• Experience in Monitoring and Evaluation
• Strategic thinking, problem solving and decision-making skills.
• Strong verbal and written communication skills.
• Proven experience on working on programmes relating to FGM/C, GBV or similar.
• Fluency in English (spoken, written, reading)
• Ability to travel locally(50%) and internationally(15%) as required.

Desirable qualities, skills, and experiences

• Bachelor’s Degree in a relevant field from a recognized University; preferably in Social Sciences; Project Planning and Management; Development Studies; Population or Public Health; Community Development; or related field.
• At least 5 years of active experience in project cycle management – the design and implementation of community level projects and/or providing technical assistance to local implementing partners in social and health development projects implemented by local/national/ international NGOs or Governments.
• At least 2 years of significant involvement in managing programmes and grants, with a proven track record in offering technical support to local grassroots organisations in remote and diverse contexts, across multiple regions preferably in Isiolo,Narok and Garissa Counties.
• Demonstrated ability to train and build capacity of partner staff or grassroots local CSOs/CBOs for effective Programme delivery.
• Good knowledge and practical experience in Research, organizational learning and documentation and have good writing and editing skills.
• Excellent communication skills (written and oral.
• Flexible and adaptable to other cultures and working environments.
• Strong analytical, planning, and critical thinking skills
• Self-starter with the ability to work effectively in a team as well as independently.
• Excellent IT skills, use of Zoom, Teams, Microsoft applications (Ms word, Excel, ppt)
• Ability to travel locally (50%) and internationally as may be required from time to time.

Summary purpose and objective of role

The Senior Programme Manager will work closely with other Options’ Departments and programme teams to enable the programme to be carried out on time and to budget and within Options’ quality standards of delivery.

This will entail: i) playing a coordination role between programme teams and other countries of operations, and Options’ headquarter departments, such as finances, human resources, legal and compliance, technical teams and the programme management team, ii) working with consortium partners and various external stakeholders, and iii) ensuring that workplans, budgets, reports and contracts are completed following Options and the client’s requirements, at high quality and on time.

Senior Programme Managers bridge coordination between Options headquarters and programmes and are generally expected to support and report to Team Leaders. This position includes regional and international travel.

Person specification

• Significant experience of working in international development at a Programme Management level
• Extensive experience of the development and management of large, high risk, complex, multi-country, multi-partner programmes and complex consortium managed programmes
• Experience of line management and management of teams and coaching and supporting junior Programme Managers
• Experience in distance management of relations between a head office and an internationally based team
• Experience managing grants and contracts funded by donors including FCDO, USAID, BMGF, CIFF and World Bank
• Experience of managing large, complex donor-funded budgets that operate in consortiums across multiple countries (£10m+)
• Experience working in sub-Saharan Africa
• Experience engaging with and managing consortium partners at a senior level as a prime operating across multiple geographies and managing delivery performance
• Experience establishing and maintaining effective relationships with key stakeholders including consortium partners, donors, and government
• Experience of contract management and performance management approaches used by clients and funders including payment-by-results
• Experience of effective oversight and management of partner contractual delivery, financial reporting, and performance
• Experience developing grant management procedures and managing grant programmes (desirable)
• Experience of networking to build successful relationships with potential clients, collaborators, and consultants (desirable)
• Experience in fundraising/business development (desirable)
• Experience strengthening organisational systems and processes (desirable)
• Experience managing public health programmes and/or programmes

Summary purpose and objective of role

The objective of the role is to act as the focal point for safeguarding, providing technical stewardship, advice, and support to the ALM programme and consortium partners. The Safeguarding Lead will be providing continuous training, leadership, and technical expertise across the ALM programme to ensure that the Do No Harm and Safeguarding Frameworks are integral to how ALM works internally and externally with stakeholders and beneficiaries.

This will be achieved by:

• Overseeing and managing the establishment of the programme’s Do No Harm and Safeguarding frameworks to ensure delivery, including advising and leading on framework amendments and updates as needed ensuring information is clear and easily communicated to relevant stakeholders.
• Supporting partners and staff to integrate safeguarding into all operations and activities to mitigate against situations where staff, children or communities may be put at risk of harm, abuse, harassment, or exploitation and to address any risks identified.
• Acting as the safeguarding point of contact for any concern emerging from the ALM programme activities and escalate any concerns or reports to the Team Leader within 24 hours.
• Taking a lead role in developing, conducting and delivering safeguarding risk assessments for ALM and its wider programmatic activities.
• Assessing capacity-building needs of staff, key stakeholders, girls’ organizations, Youth organizations, Women’s organizations, and grassroots grantee organisations and design the delivery of a range of capacity-building interventions.

Person specification

• Post-graduate degree in relevant subject area.
• A track record and significant experience providing technical stewardship, advice, effective management, and delivery of safeguarding activities to programmes and organisations based in multiple locations.
• Knowledge of international best practice on Safeguarding.
• Strong experience on communicating evidence effectively to better planning, decision making, and accountability within government.
• Experience engaging closely with partner organizations, including consortium management / co-ordination.
• Strong leadership skills and ability to influence and lead teams to align with Do no Harm and Safeguarding principles.
• Strong internal and external communication and facilitation skills
• A commitment to the ALM programme’s and Options’ principles of Safeguarding, Do No Harm, and to comprehensive sexual and reproductive health and rights
• Fluency in written and spoken English