Sanergy Careers

 

About the Role

Ensure timely payment processing to all suppliers, reporting on Accounts Receivable, Accounts Payable, Treasury, and Audit functions. Facilitate accurate and timely ledger postings, reconciliation of balance sheet accounts, financial statement preparation, and coordination of audits.

Duties and Responsibilities

Payment Processing and Financial Reporting:

• Lead the Accounts Payable/Receivable, Treasury, Audit, and Month End Close team.
• Review and process all due bills for payment, ensuring timely payments to service providers.
• Reconcile processed work, verifying entries, and comparing system reports to balances.
• Respond to vendor inquiries regarding finance and negotiate payment terms with external stakeholders.
• Prepare analyses of accounts and monthly reports, continuously improving the payment process.
• Analyze financial information, summarize financial status of the organization, and recommend actions to resolve identified discrepancies.

Accounts Receivable Management and Reporting:

• Collaborate with retention teams to track and manage AR performance for improved collections.
• Prepare and analyze AR reports, including models to track key metrics.
• Inter-company billing and reconciliation.

Treasury Management and Operational Efficiency:

• Reconcile revenue and expenditure items on the TB and share documentation with the Audit team.
• Identify operational efficiencies and enhancements to internal controls.
• Monitor bank balances, currency conversions, and payment uploads.
• Own relationships with banking and cash cycle-related vendors.
• Manage the reconciliation and schedules of all balance sheet accounts and their sub-ledger accounts.

Audit and Compliance:

• Perform and control the full audit cycle, including risk management and control management over operations' effectiveness, financial reliability, and compliance with all applicable directives and regulations.
• Coordinate periodic internal and external audits, including Grant audits where applicable.
• Prepare and present reports reflecting the audit's results and document processes.

Financial Governance and Risk Management:

• Develop and implement methodologies for controlling foreign exchange exposure, excess cash management, debt facilities management, and interest rate risk management.
• Grant and project fund management in collaboration with the Business Development team.
• Monthly COGs reconciliation and chargeback to inventory for all products.

Qualifications

• Business Degree preferably in Finance or Accounting.
• CPA/ACCA Finalist.
• Minimum 7 years’ experience in accounting with at least 2 years in Treasury, AR & AP management.
• Preparation of financial reports.
• Advanced Microsoft Excel knowledge is a MUST.
• Excellent quantitative and analytical skills of large data sets are a MUST (will be assessed).
• Strong team player and communicator, decisive with problem-solving skills.

Application Deadline

2024-02-29

About the Role

This job entails managing the assigned customer portfolio: Ensuring as an organization, we provide the best service to FLOs  (FLT repairs, timely collections, and tackling any issues they raise within specified timelines) and documenting/keeping important customer information and documents. It also ensures customers maintain sanitation and hygiene standards and pay their monthly service fee.

Duties and Responsibilities

Customers Onboarding 

• Onboard quality customers through executing customer vetting.
• Clearly set customer expectations, their role and the organization’s role before they are fully onboarded.
• Conduct customer training on our mission and vision, how to maintain sanitation and hygiene standards, the process of issues escalation and making payments.

Manage credit/Debt collection

• Visit,call or use any other acceptable strategy to ensure the assigned customer portfolio pays their invoices.
• Strategically engage,plan with customers with arrears on how the arrears will be paid and document the customer payment plans.
• Conduct checks and scrutiny on the customer balances to ensure they are correct and in case there are issues to escalate the same to supervisors and follow through to ensure they are corrected.
• Engage customers in the most effective way through deploying CLEAR conversations with FLOs.
• Always ensure your toilet portfolio’s operational status in the field matches what is in the system at all times to ensure invoices are correctly generated and provide a true picture of retention numbers.
• Employ simple problem-solving techniques to tackle payment-related issues.

Management of issues/Cases

• Manage escalation of customer complaints and issues by ensuring all are escalated within the right time frame.
• Collaborate with relevant team members and departments to ensure customer issues and complaints are resolved in a timely manner.
• Conduct problem-solving techniques i.e 5 whys to establish preventive measures to issues occurring within your customer portfolio.
• Issues that commonly happen are maintenance/Repair issues, late/missed collections, payment issues and other issues raised by customers.

Customer Data/Documentation.

• Manage customer information by ensuring customer details are correctly captured in the system and any errors are corrected timely.
• Verify customer documentation after launch to ensure franchise agreements Land approvals document, government approval forms and any other documents are available and information is well captured and signed correctly.
• Ensure the operational status of the FLTs in the field reflects the odoo status all times.
• Document all customer issues.

Standards

• Train, coach customers on how to maintain quality sanitation and hygiene standards and monitor progress to ensure they are adhered to.
• Conduct refresher training to all customers and users on sanitation and hygiene.
• Execute corrective measures on cases related to poor sanitation and hygiene standards and ensure they improve.
• After the QuaC (hygiene and standards survey) ensure all customers get feedback and those below standards are trained and cautioned in order to improve.

Retention.

• Engage customers with closed FLTs to handle issues at hand in order to reopen the FLTs.
• Prevent closures by working to tackle issues that might lead to closures 
• Ensure the operational status in the field reflects the same in the CRM (Odoo) and any disparities are corrected immediately

Qualifications

• Diploma or Degree in business management/ credit/debt management
• Previous experience in debt collection, credit control, field-based sales (FMCG) is preferred
• Good communication skills, customer handling/management skills, problem-solving skills, customer service
• Customer-centric - employs diplomacy and firmness to build win-win partnerships with customers.
• Ability to collect customer data and generate reports
• Computer literate with basic, MS Excel skills 
• Confident, assertive and persuasive - ability to handle difficult customers

Physically fit - this role will involve walking daily, in informal settlements

Application Deadline

2024-03-08

About the Role

The Grants Manager joins us at a critical juncture. We are ramping up expansion in Kenya and throughout sub-Saharan Africa with its innovative circular economy approach, while at the same time undertaking pioneering research on regenerative agriculture in Africa and entering into both traditional and blockchain-enabled carbon markets. The hire will be uniquely responsible for identifying and securing grants with key multilaterals, research agencies, prizes, and foundations. The manager will work closely with both our operations and finance teams to successfully realize the goals of these grants. The manager will also lead a small grants team. We are looking for someone who has great, relevant networks and impeccable communication skills, is relentlessly creative, and deeply mission-aligned with our team.

Duties and Responsibilities

•  Achieve Regen’s ambitious fundraising targets through building partnerships with key stakeholders
•  Lead strategy for all aspects of donor relationships, including conducting baseline prospect-identification and
• research, preparation of proposals, solicitation, closure, and stewardship.
•  Develop and implement a robust, standardized process for researching, developing and managing a strong
• pipeline of grant-funding opportunities
•  Lead the the grant team in developing excellent concept notes and applications with a high success rate
•  Work directly with executive leadership to secure these partnerships.
•  Build strong, trust-based relationships with key stakeholders at multilaterals, governments, research institutions,
• and in the regenerative agriculture industry.
•  Represent Regen externally with funders, government, and other key stakeholders.
•  Engage operational teams to understand their challenges and needs, and work with them to realize grants
•  Engage finance teams to work seamlessly for project planning and timely reporting

Qualifications

•  5 years of experience and proven track record in building partnerships, particularly with institutional funders.
•  A track record in raising and managing >5M / year is desired.
•  Deep, relevant networks in the multilateral donor circles.
•  Highly organized and able to follow through and prioritize tasks.
•  Impeccable integrity and ethics.
•  An highly effective communicator at all levels in the organization, with strong oral and written skills and a
• willingness to share information; required fluency in English.
•  Experience with people management

About the Role

Fresh Life is looking for an exceptional individual to join our Business Development team. The Fundraising & Partnerships Specialist will be responsible for leading the fundraising efforts to secure and manage significant income from a diverse range of funders to support Fresh Life’s operations and growth in Nairobi, Kenya. They will lead collaborative research, engagement strategy and proposal development for funders to increase the scale and impact of the organization. A confident networker, they will represent the organization at meetings, forums and events in order to initiate and strengthen strategic relationships. They will support the organization in the research and development of strategies for Public-Private Partnership (PPP) with government entities. They will contribute to the organizational business development knowledge with best practices, procedures, and tools for the diversification of financing structures.

Duties and Responsibilities

• Achieve Fresh Life’s ambitious fundraising targets for Nairobi’s growth through building and maintaining partnerships with key external stakeholders, including philanthropic and institutional funders.
• Lead all aspects of donor relationships, including conducting prospect research, preparing proposals, managing internal execution of grants, and reporting, working closely with the Operational and Finance teams.  
• Craft strong, tailored messages that resonate with existing and new partners and funders. 
• Ensure reporting requirements for all funders are met and reports are completed to deadlines.
• Build and manage strong, trust-based relationships with key stakeholders at multilaterals, governments, and in the WASH industry.
• Represent Fresh Life externally with funders, government, and other key stakeholders. 
• Remain abreast of sectors and funders’ trends in line with sustainable development goals, build organizational understanding of new funders and contribute information for prioritization of funding opportunities for scale.
• Improve efficiency and effectiveness of business development processes, including proposal development, partnership management, financial reporting, etc.

Qualifications

• Bachelor’s Degree in International Development, Economics, Project Management, or equivalent preferred.
• 5+ years of work experience in fundraising in a global development context.
• Demonstrated understanding of and experience in international development or the social sector more broadly. Knowledge of the sanitation sector is a plus.
• Confident external communication and excellent writing skills.
• Highly organized team player, with proactive and flexible work style, and able to follow through and prioritize tasks.
• Strong existing funder networks preferred. Ideal candidate would be able to leverage past relationships to develop a strong pipeline of new partnerships.
• Impeccable integrity and ethics.

About the Role

As a Policy & Legislation Research Officer, you will play a crucial role in reviewing legislation and policy drafts, and proposing improvements to existing policies that impact Fresh Life's work. Reporting to the Government Affairs & Policy Manager, you will contribute to the organization's vision by building a repository of relevant legislation and policies. Join us in transforming cities and communities with our services.

Duties and Responsibilities

• Analyze policies, regulations, and legislation, preparing research briefs, submissions, and recommendations for changes on key policy issues.
• Monitor local and international policy and legislative developments, keeping internal stakeholders informed and responding to Government requests.
• Participate in national policy negotiations, forums, technical working groups, and committees on behalf of Fresh Life.
• Develop and manage stakeholder relationships, consultations, and negotiations on policy issues.
• Contribute to department-level planning through regular assessments of departmental and organizational needs.
• Develop and maintain key data assets to inform the organization's policy, advocacy, and government engagements.
• Support other areas of the department's activities as needed.
• Interactions with external stakeholders including; Government Agencies, Non-Government Organizations, Private Sector, International Organizations, Donors & Funders, Think tanks & Research Organizations, and Community Groups (CBOs).

Qualifications

• Bachelor's degree in political science, public policy, or a relevant field.
• 3+ years of direct experience in the policy and research domain, preferably in the government sector, with a focus on environmental and sanitation issues.
• Research and Analytical Proficiency: Demonstrated strong research and analytical skills, comprehensively reviewing policies, regulations, and legislation related to sanitation and the circular economy.
• Communication Skills: Exceptional writing and communication skills to prepare research briefs, submissions, and recommendations on key environmental and sanitation policy issues.
• Sanitation policy knowledge: In-depth knowledge of policies and regulations specific to safely managed sanitation, with the ability to identify gaps, strengths, and opportunities.
• Stakeholder Engagement: Proven experience in stakeholder engagement and management within the realm of environment and sanitation.
• Strategic Thinking: Planning and strategic thinking skills, allowing for the regular assessment of departmental and organizational needs related to our operations.
• Adaptability and Flexibility: Seamlessly contribute to various facets of the department's activities, ensuring a holistic approach to policy and research in this specialized field.

About the Role

The Fundraising and Partnerships Manager joins us at a critical juncture. Our growth in the next 5 years will hinge on our ability to mobilize resources and build strategic partnerships with bi-laterals, INGOs, multilaterals, and governments for the scaling of our safe sanitation services to citizens everywhere. The Fundraising and Partnerships Manager will be responsible for raising institutional and philanthropic funds to achieve our strategy, as well as implementing organizational-level initiatives for Results-Based Financing (RBF), climate financing, and Public-Private partnerships (PPP) with the government. The Fundraising and Partnerships Manager manages the business development team and leads relationships with key global partners.

Duties and Responsibilities

• Achieve Fresh Life’s ambitious grant fundraising targets through partnerships with key stakeholders.
• Collaborate with the leadership team to align fundraising strategies with organizational goals.
• Lead strategy for all aspects of donor relationships, including conducting baseline prospect identification and research, preparation of proposals, solicitation, closure, and stewardship.
• Cultivate strong, trust-based relationships with grantmakers, foundations, government agencies, and other key stakeholders.
• Drive the implementation of Results-Based Financing (RBF), climate financing, and Public-Private Partnerships (PPP) with the government.
• Network with potential donors and partners to enhance funding opportunities.
• Manage and inspire a high-performing business development team.
• Represent Fresh Life and the Sanergy Collaborative externally with funders, government, and other key stakeholders. 
• Enhance the efficiency and effectiveness of business development processes, including proposal development, partnership management, financial reporting, etc.

Qualifications

• Master's Degree in International Development, Economics, Project Management, or equivalent preferred.
• 7+ years of work experience in a social enterprise with a proven track record in building partnerships and raising and managing grants >$5 million/ year.
• Passion for the Cause: A genuine passion for Fresh Life’s mission and effectively conveying its importance to potential donors and partners.
• Project Management: Effective organization and management skills are crucial for planning,  executing, and leveraging strategic fundraising opportunities and campaigns.
• Highly organized and able to follow through and prioritize tasks.
• Impeccable integrity and ethics.
• An effective communicator at all levels in the organization, with strong oral and written skills and a willingness to share information, required fluency in English.
• Inspiring leader for the team and the organization in a fast-paced work environment.

About the Role

The role of a process engineering fellow involves designing and optimizing processes and equipment to improve efficiency, productivity, and quality. The process design fellow is responsible for analyzing existing processes, identifying areas for improvement, and developing innovative solutions to enhance overall performance. An engineering problem within the factory will be defined for the process engineering fellow to solve through the project management framework. The process design fellow applies their creativity and principles of process engineering design to convert concepts into tangible and impactful solutions.    

Their key responsibilities typically include: Process Analysis, Problem-Solving, Process Design, Process Optimization, Data Analysis, Continuous Improvement, Compliance and Safety, Documentation, Vendor Management, and Training.

Duties and Responsibilities

•  Perform hydraulic calculations to determine line sizes, pump specifications, and control valve sizing.
• Perform heat transfer calculations to determine heat exchanger duty requirements and sizing.
•  Develop piping and instrumentation diagrams (P ID) for different processing units, including details such as line sizes, control valves, isolation valves and control logic.
• Participate in and leading P&.ID review session.
• Participate in Hazard and Operability (HARP) studies.
• Create close-out reports for P&.ID review sessions and HAZOP sessions.
•  Contribute to reviews of vendor documentation and other discipline documents.
•  Develop line-lists and setting hydro-test boundary limits.
• Create operating guidelines and start-up/commissioning procedures.
• Interact with other disciplines and vendors to ensure design accuracy.
• Lead Equipment installation, commissioning, operator training and handover.
•  Audit site operations to ensure equipment work instructions have been fully adopted.

Qualifications

• An Engineering degree in either Process/Chemical/Civil or Mechanical.
• Good understanding of chemical engineering concepts specifically fluid dynamics and heat transfer models.
•  Experience developing or contributing to control philosophies and operating guidelines.
• Experience developing or contributing to the sizing of processing equipment such as pumps, blowers, heat exchangers, piping systems, and control valves.
• Detail-oriented with demonstrated capability to analyze processing systems efficiently and rapidly.
• Ability to look beyond the most obvious solution to provide engineering designs that are safe, practical, reliable, and cost effective.
• A learning mindset and interest in taking on board constructive feedback from senior engineer’s order to develop their process engineering expertise while delivering solutions that meet design requirements and stakeholder expectations.
• A proactive attitude, with a willingness to get involved and learn by doing.
• Ability to communicate clearly in both verbal and written form. 

Salary: Kes 11,000

Applications: If qualified please share your CV indicating the job position as the subject to [email protected]

About the role

Procurement Intern will provide support to the Procurement Team in executing daily, weekly and monthly procurement plans to ensure that all requests are fulfilled on time, in full and in line with the company policies and offer support to the team. The procurement intern will also assist the team in administrative duties in the department.

Duties and Responsibilities

• Assist in creating Local Purchase Orders (LPO) and follow with the relevant stakeholders to ensure  they are reviewed and approved on time 
• Notify vendor once POs are ready -Plan, track and execute timely collections and delivery of items from various vendors
• Support the team  following up on Payments-Share remittances with vendors and internal customers
• Ensure that all relevant documents are availed to accounting within the agreed vendor; credit period/ terms and payment processing to be done within the recommended time frames
• Identify and share opportunities for improvement/procurement gaps with your manager
• Act as an advisor to clients assigned to you who are facing challenges before, during, and after a purchasing process.
• Collaborating with QHSE for quality standards checks, with the warehouse team to receive items. 
• Assist in sourcing for quotations from suppliers and negotiate for better prices. 
• Support the team in requesting vendors to provide a monthly statement of accounts to monitor vendor accounts.
• Update the available departmental trackers and escalate issues arising to your supervisor 
• Use appropriate problem solving tools to identify and eliminate process bottlenecks.

Qualifications

• A Degree/Diploma in Supply Chain or a related field
• Solid Knowledge and understanding of procurement processes, policy and systems
• Great negotiating skills, attention to detail, critical thinker and disciplined approach to work
• Minimum 6+ months experience in procurement or supply chain 
• 6 months experience in FMCG or Construction Industry is an added advantage

About the role

We are looking for a Technical Procurement Specialist to oversee procurement in the Engineering, Procurement, and Construction (EPC) department in Regen Organic's upcoming and existing facilities. The role’s key objectives are: procurement strategy and framework support; vendor sourcing and engagement; Vendor quality and technical support; Financial accountability and support.

Duties and Responsibilities

General Duties

• Lead the procurement team to complete project and company goals.
• Develop framework, standards and templates for internal procurement management processes.
• Engage all internal and external stakeholders to ensure procurement blocks are flagged and cleared in a timely manner.

Procurement strategy and framework support

• Assist with developing procurement strategies for projects, new equipment orders and spare parts.
• Assist with developing and updating technical procurement processes.
• Prepare and maintain a comprehensive vendor database of contractors, consultants and suppliers.
• Assist with developing a robust procurement framework and eliminate waste within procurement processes.
• Participate in problem solving related to sourcing, procurement and delivery of technical products/services.
• Build positive relationships with engineers, operational managers, finance team and vendors, to foster harmony between the sourcing, payment and use of procured items.

Vendor sourcing and engagement

• Conduct extensive research on potential sources of project equipment and spare parts by ensuring that prices are competitive and specifications meet requirements.
• Develop vendor selection criteria and coordinate vendor onboarding.
• Perform vendor shortlisting to select suppliers that will meet the Sanergy quality standards. 
• Prepare and issue RFPs and RFQs, obtain quotes and proposals from shortlisted vendors.
• Conduct bid analysis, issuing reports that include recommendations on intended purchases.
• Negotiate costs and delivery timelines to ensure project budget and timelines are met.
• Arrange and attend vendor meetings with technical team members, ensuring requests are responded to within agreed timescales.
• Support in contract development and review, negotiating contractual terms with vendors through to sign off.

Vendor quality and technical support

• Coordination with engineers to ensure equipment suppliers meet quality requirements before payments are released.
• Support with preparation of purchase requests / purchase orders on the Sanergy systems.
• Work with the logistics team to ensure equipment are safely packaged and shipped to Kenya.
• Assess supplier performance based on quality, costs, delivery and service.
• Participate in troubleshooting activities, plant and equipment commissioning, coordinating with engineers to measure adherence to specifications.
• Report any complaints or concerns raised by stakeholders and address them with vendors for resolution. 

Financial accountability and support

• Assist with keeping procurement costs within set budgets
• Negotiate commercial terms with suppliers to obtain the right quality at the right price.
• Organize various procurement requests from the engineering team.
• Liaise with other departments including finance to ensure all payments are done on time.
• Participate in value engineering exercises to ensure best value for the organization.

Skills and qualifications

• Degree in Engineering, Quantity Survey and/or relevant work experience in technical procurement.
• 4+ years of experience in procurement of equipment or parts for processing units.
• General knowledge of engineering & construction principles.
• Experience in building relationships with vendors and contract negotiation.
• Experience in import/export requirements to Kenya.
• Effective interpersonal skills to properly represent Sanergy in an ethical and professional manner.
• Ability to explain technical information to technical and non-technical people.
• Demonstrated ability to manage a small team, and provide constructive feedback.