Admin Coordinator

NairobiKE

Full-time

Bachelor

about 2 months ago03/01/202403/31/2024

- Accepting Applications

Job Description

  • Excellent knowledge of dealing with MS Office applications (Windows XP).
  • Establishment of proper business correspondence, memoranda, reports, and forms, including those of a confidential nature.
  • Maintaining a filing system for diverse data, memorandums, and correspondence:
  • Establishment of minutes of meetings and transcribe dictation from management.
  • Answering and channelling phone calls, arranging and reminding appointments for Management.
  • Receives and screens office caller's and visitor's schedules and sets up appointments.
  • Receives, opens, and sorts all incoming mail; dispatches outgoing mail.
  • Sees proper handling, use, and maintenance of office equipment and supplies; sees to cleanliness and maintenance of own area and RGM’s office.
  • Performs duties common to all Department Heads and other duties as may be assigned.
  • Administers the distribution, filing, and necessary information flow of the Duty Manager Reports.
  • Establishes in coordination with the Hotel/General Manager the monthly planning of the department head's duties.
  • Makes sure that all memos are channelled through the office in order to check the “copies to” and to inform the necessary departments if not already made.
  • Keeps trace for daily briefings, follow-up, and important information; to be prepared for the management.
  • Regarding the proper information flow is familiar with the organization chart of the hotel and the relevant flow of information.

Qualifications

  • 3-5 years of construction administration experience
  • Ability to multi-task several important priorities of varying levels of complexity simultaneously 
  • Excellent leadership and communication skills 
  • Highly motivated, self-starter who has a track record of driving improvement, managing projects, and can solve problems in a team environment
  • Ability to understand the big picture but also focus on critical details.
  • Ability to define problems, collect data, establish facts, and draw valid conclusions
  • Ability to effectively balance detail orientation while maintaining accuracy and developing sound recommendations.
  • Capacity to receive and deliver constructive feedback

Interested and qualified? Go to Accor on jobs.smartrecruiters.com to apply

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Accor

Accor

Accor S.A. is a French multinational hospitality company that owns, manages and franchises hotels, resorts and vacation properties. It is the largest hospitality company in Europe, and the sixth large...