Assistant Office Administrator III

MCPSB/05/2023/180

Duties and Responsibilities

Duties and responsibilities at this level will entail:-

• Taking oral dictation; word and data processing; managing e-office;
• Ensuring security of office records, documents and equipment;
• Maintaining an up-to-date filing system in the office;
• Operating office equipment;
• Managing office protocol;
• Managing office petty cash;
• Handling telephone calls and appointments;
• Supervising office cleanliness and undertaking any other office administrative services duties that may be assigned.

Requirements for Appointment

For appointment to this grade, a candidate must have;

• Kenya Certificate of Secondary Education, mean grade C- (minus) with at least C (plain) in English or Kiswahili Language or its equivalent qualification from a recognized institution;
• Diploma in Secretarial Studies from the Kenya National Examinations Council (KNEC);

OR

• Business Education Single and Group Certificates (BES & GC) from the Kenya National Examinations Council in the following subjects:-
• Typewriting III (50 w.p.m.)/Computerized Document Processing III;
• Shorthand II (80 w.p.m.);
• Business English II/Communications I;
• Office Practice II;
• Secretarial Duties II;
• Commerce II;
• Office Management III/Office Administration and Management III;

Interested and qualified persons are requested fill the Online application form accessible from Machakos County Public Service Board Portal through the following link: http:// machakos.go.ke/jobs
Note that all applications must be submitted electronically.
Applicants should upload scanned copies of their Academic certificates, Professional Certificates and National Identification Cards. Interested and qualified candidates must apply on or before 13th June 2023 by 5 PM.

Note: The Shortlisted Candidates will be required to:

• Provide copies of academic and professional certificates certified by the issuing institutions.
• Produce originals of their National identity Cards, academic and professional certificates and
• transcripts during interviews. It is a criminal offence to present fake certificates/documents.
• It is an offence to include incorrect information in the application.
• Details of academic and professional certificates not obtained by closure of the advert should not be included.
• County Government of Machakos is an equal opportunity employer: Women, Persons with disabilities and other disadvantaged groups are encouraged to apply.

Interested and qualified? Go to Machakos County Public Service Board on to apply