Finance and Administration Manager (Re-advertisement)

POSITION OVERVIEW:

• Functions as a critical hospital senior management team member by monitoring and improving financial management and internal control systems.  He/she is also responsible for the hospital's overall Finance management, IT, and operational functions, including procurement, inventory management, and logistics.
• Offer overall leadership in ensuring compliance with all the hospital's quality management system requirements.

ESSENTIAL DUTIES:

Budget and Monthly Reporting

• As requested, ensure timely submission of monthly financial, government, and ad hoc reports.
• Ensure optimal application of resources to support hospital operations.
• Drive the hospital's financial sustainability plan and periodically report to all stakeholders on progress. 
• Prepare and finalize the annual budget and quarterly performance reports as needed.
• Develop and monitor the capital budget with the Executive Director. Ensure that the fixed asset register is updated and managed on time.
• Ensure that all donor reports are submitted within the appropriate timelines.
• Provide regular forecasts and assist the Executive Director in preparing estimates for CURE headquarters and planning purposes. 

Payroll

• Ensure timely management of payroll and payment of salaries/wages.
• Ensure that all taxes, deductions, and payments are made and accounted for.
• Advise on wage/salary increments as required and in line with general rates within the local economy. 

Cashflow Management

• Monitor and control current expenditures to ensure costs remain within available funding and approved budgets.
• Provide oversight and responsibility for cash flow management.
• Maintain and improve appropriate systems of internal control to safeguard finances and assets.
• Maintain financial policies and ensure that they are continually updated. 

Internal Control and Audit

• Liaise with auditors concerning CURE’s audit requirements and facilitate audit work.
• Liaise with local auditors to ensure the organization complies with existing legislation.
• Provide accounting and tax advice to the hospital management team.
• Conduct a risk assessment and implement appropriate action plans to mitigate identified risks.

Procurement and Inventory Management

• Ensure regular reviews of procurement and inventory control.
• Oversee the physical control of assets and inventory.
• Manage a twice-annual stock take (or however frequent is appropriate for the hospital).

Information Technology

• Engineering and Provisioning
• Operations and Support
• Maintenance -Apply OS patches and upgrades regularly and upgrade administrative Tools and utilities. Configure / add new services as necessary.
• Maintain operational, configuration, or other procedures.
• Experiential knowledge of common programming languages eg, Python, Java, C++, etc

EDUCATION/EXPERIENCE REQUIREMENTS:

• Bachelor’s degree in Accounting, Business Administration, Commerce or Finance, or equivalent experience.
• Master of Business Administration or any other related field will be an added advantage.
• Minimum of Five (5) years of accounting experience, preferably in the healthcare setting.
• IT related experience
• Minimum of Three (3) years of experience supervising others. 

SKILLS & COMPETENCIES:

• Communication Skills - Able to present information through the spoken or written word: read and interpret complex information; talk with customers or clients; listen well.
• Resource Management - Able to control one’s own time and the time of direct reports; prepare budgets and spend money wisely; ensure that people have needed equipment; identify and fulfill staffing needs.
• Decision Making & Problem Solving - Able to take action in solving problems while exhibiting judgment and a realistic understanding of issues; able to use reason, even when dealing with emotional topics; review facts and weigh options.
• Relationship Management - Able to develop rapport with others and recognize their concerns and feelings; build and maintain long-term associations based on trust; and help others.
• Data Analysis Skills