Finance Assistant

Job Summary

• The Finance Assistant will efficiently provide comprehensive information, clerical, and accounting services to assist the Finance Department in executing processes and delivering service needs that support high-quality programs serving the poor and vulnerable. As part of an experienced finance team you will deliver quality support in your role, applying clearly defined accounting and financial reporting processes, procedures and service standards.

Roles And Key Responsibilities

• Handle the preparation and posting of receipts, ensuring timely and accurate recording of financial transactions.
• Analyze MPESA transactions, ensuring accurate and complete support documentation and adherence to financial protocols.
• Uploading of the MPESA payments to the Safaricom platform for validation before payment.
• Printing of MPESA payments remittances after payment.
• Preparation of vouchers, including posting and analysis of invoices related to non-PO payments.
• Compile comprehensive supporting documentation (liquidation/receipt packages) to facilitate the processing of financial transactions.
• Communicate with internal staff, and suppliers to follow up on required documents for timely and accurate transaction processing.
• Prepare and analyze monthly utility bills( Fargo, Uber, Safaricom , Airtel etc) to generate listings used for payments.

Required Languages - Proficiency for oral and written English required.
Travel- No Travel required.
Knowledge, Skills And Abilities

• Excellent organizational skills with great attention to detail
• Ethical conduct in accordance with recognized professional and organizational codes of ethics
• Proactive, resourceful, solutions oriented and results-oriented. Able to meet deadlines.
• Strong customer service ethic and abilities. Ability to work collaboratively.

Preferred Qualifications

• Experience using MS Office packages, in particular Excel and Word. Hands-on experience with data entry into online databases and forms.

Supervisory Responsibilities: None
Key Working Relationships
Internal - Kenya and Somalia Country Program Staff
External – None
Qualifications
Basic Qualifications

• Professional diploma/Certificate or courses in Accounting, Finance, Economics, or Business Administration. A Bachelor’s degree is a plus.
• Minimum of two years work experience in a similar role with some familiarity of standard accounting practices. Experience with an international organization a plus.
• Demonstrated commitment to respect, equity, diversity, and inclusion including gender equality.