Human Resources Officer

Duties/Responsibilities

 Workforce Planning

• Partner with hiring managers to evaluate staffing needs and determine specific position responsibilities and requirements to ensure accurate candidate sourcing.

Recruitment- Regular and Temporary Staff, Consultants

• Collaborate with line managers to ensure job descriptions are reviewed, complete and accurate.
• Prepare advertisements for vacant positions.
• Provide oversight on recruitment and selection processes and ensure that all phases are conducted in an efficient manner, and in accordance with APHRC policies and procedures.

Employee Onboarding

• Prepare orientation schedule and ensure new staff are oriented within the first one month of reporting.
• Ensure staff are aware of relevant policies and procedures and implications of not adhering to them.
• Ensure that new staff information is recorded and filed properly.
• Ensure new staff have appropriate work space and resources.

Employee Data and Reporting

• Manage a filing system and database for HR information and ensure confidentiality of the information.
• Collect and evaluate HR data to be used for communicating HR metrics.

Performance Management

• Coordinate the performance management processes including goal setting, probationary period reviews, performance improvement plan (PIP), mid-cycle and annual performance appraisals. Ensure the processes are completed and feedback given within agreed timelines.
• Support in giving feedback to staff on issues emanating from performance appraisal discussions.
• Work with line managers to support staff on issues affecting their performance.

Employee Learning and Development- Unit Specific

• Support the line managers in conducting periodic staff training needs assessment & development of annual training plan.
• Contribute to identification of learning and development opportunities and recommend such opportunities to individuals based on needs.
• Organize and track professional development and capacity building activities for staff.

Leave and Attendance

• Oversee the management and general administration of employee leave.
• Update all staff leave records and produce periodic reports.
• Collaborate with supervisors to ensure utilization of leave in line with Unit plans.

Employee Separation

• Ensure proper planning and preparation in respect of departing staff, including fulfilment of all handover responsibilities; oversee off- boarding process for staff exiting the organization including conducting exit interviews, termination of benefits etc.
• Work closely with Finance in preparing staff separation documents and dues for settlement.
• Review the clearance and exit surveys for employees leaving the organization for feedback on improvement and staff development areas.

 Qualifications, Skills, and Experience 

• Bachelor’s degree preferably in the Human Resources Management or relevant field.
• Certified Human Resource Professional (CHRP), Higher Diploma in HRM or equivalent.
• Professional certification in Human Resources Management/Membership with IHRM.
• At least 6 years’ post-qualification work experience as a HR Officer, preferably in a not-for-profit organization/INGO.
• In depth knowledge of Kenyan labor laws.
• Experience working in a multi-disciplinary and multi-cultural environment.
• Familiarity with any Human Resources Information Systems (HRIS) software.
• Good interpersonal and organizational skills and ability to maintain confidentiality.
• Ability to multi-task and have a flexible work attitude.
• Good verbal and written communication skills in English, knowledge of French language will be an added advantage.
• Proficiency in the use of MS Office suite.
• Ability to work independently, set priorities, juggle tasks and meet strict deadlines.