Management Services Intern

JOB PURPOSE

• Management Services, especially the asset management and stores docket currently manages the assets received for the CO and dispatched to various offices and this workload is quite heavy and challenging as any errors can lead to loss of resources, damage of assets and in accurate data of the assets as well as the respective custodians of said assets, as well as the risk of theft in the stores.

KEY ACCOUNTABILITIES (not all-inclusive)

Asset & Stores Management

• The intern will work with Staff in asset and stores section in day-to-day activities.
• Receipt of assets in the stores either new assets from suppliers or old assets from other WFP offices.
• Tagging of assets
• Recording of new assets in the WFP Corporate systems Global Equipment Management System (GEMS) and generate the equipment record (EMR).
• Dispatch of assets to various offices and preparing Transfer Work Orders for the assets in GEMS
• Prepare and issuance of individual staff inventory forms.
• Support with the preparation of the monthly management report.
• Support with the preparation of the quarterly risk report.

STANDARD MINIMUM QUALIFICATIONS

Education:

• Bachelor’s degree in Business Administration and/or Stores Management or equivalent.
• Graduated no longer than 1 year ago from a Bachelor’s/master’s degree or equivalent studies.

Language:  Fluency in both oral and written English is required. 

SUCCESS CRITERIA

• Accurate updated assets records in the GEMS (Custodian/location) following movement of staff within Nairobi Office.
• Accurate updated stock cards in the WFP non-food items (NFI) Stores.
• Timely closure of Work Orders upon receipt of goods in the NFI stores.