National Project Personnel - Logistics

Tasks And Responsibilities

• Support logistics operations including all logistics assets maximize efficiency and ensures regular maintenance in order to ensure timely and cost-effective delivery of cargoes;
• Ensure integrity of transport information, including commodity tracking in the standard systems and maintains transport information for reporting purposes;
• Ensure FAO standard logistics forms are consistently used, readily available, and completed accurately and electronically by the inspection company, transporters, vendors and field personnel;
• Ensure adequate logistics preparedness through contingency planning and continuous logistics preparedness reviews;
• Establishes comprehensive purchase orders delivery tracking system in order to be informed of the status of accomplishment of purchase order deliveries at all stages of supply chain.
• Coordinate logistics operations with other organizations in the area and provides logistics support to ongoing air, land, sea, or rail operations in the area;
• Ensure maximum availability and implementation of controls and monitoring mechanisms for all logistics assets such as vehicles, generators, computers and all other technical items using either petrol, diesel or kerosene to maximize efficiency and ensure regular maintenance.
• Establish stock movement, fleet and logistics reports based on logistics movements and distributes them according to requirements;
• Monitor regular and timely transmission of pipeline, logistics monitoring information, stock levels and distribution status to programmes and logistics focal point at national level.
• Establish stock movement, fleet and logistics reports based on logistics movements and distributes them according to requirements;
• Liaise with vendors and the procurement unit to obtain needed materials with particular attention to cost control, quality and timely delivery;
• Ensure appropriate logistics filing systems to include all equipment manuals, maintenance schedules; filing of all, waybills, inspection reports, copies of invoices, delivery notes - orders (national and international) to ensure accurate tracking and documentation for audit purposes;
• Perform other duties as requested.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

• University Degree, preferably in business administration or economics (preferably transport economics), logistics, finance, budget, public administration or related fields or extensive logistics experience
• Ten years of relevant experience at the national level in logistics management, administration, procurement, finance or budget more than five years in a management level position;
• Working knowledge (level c) of English and Swahili
• Must be a national of Kenya.

FAO Core Competencies

• Results Focus
• Teamwork
• Communication
• Building Effective Relationships
• Knowledge Sharing and Continuous Improvement

Technical/Functional Skills

• Work experience in more than one location or area of work, particularly in field positions is desirable
• Extent and relevance of experience at the national and international levels in logistics management including transportation operations risks and logistics preparedness
• Extent and relevance of experience in managing integrated air, sea, and land transport operations

Additional Information

• FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing)
• Incomplete applications will not be considered. If you need help please contact: [email protected]
• Applications received after the closing date will not be accepted
• Please note that FAO only considers higher educational qualifications obtained from an institution accredited/recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at http://www.whed.net/
• For additional employment opportunities visit the FAO employment website: http://www.fao.org/employment/home/en/
• Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.