Procurement Manager (Mariakani)

Overall Purpose of the Position:

Responsible for execution of BU Procurement strategy and achieve customer satisfaction by fulfilling their needs in time at most competitive rates. The position will streamline activities in such a way that customer requirements are met on time in full and at lowest possible cost. The position will closely work with MRM Procurement Manager and Head of Supply Chain to increase efficiencies, product and process quality, reduce costs and improve overall service levels of Procurement function. Finally, the position will fulfil a central coordinating role between other BU departments as well as with suppliers and customers, balancing their different priorities and limitations to reach optimal solutions for the company as a whole.

Key Performance Areas

Procurement

• Timely procurement of material and services at most competitive rates without compromising on quality.
• Enhance the process efficiency of PR to PO and fulfil the procurement requirements in-time at optimized cost without compromising on quality.
• Ensure adherence of Procurement policy and SOP and minimum audit observations are made during internal / external audits.
• Identify & implement opportunities for Cost optimization and efforts to bring down the total time of the SCM cycle.
• Effectively manage the urgent requirement & uncertainty by making effective co-ordination with Internal Customers to know the priority of their requirements.
• New Vendor Development on continuous basis to source better quality products and services and reduce lead time.
• Select, evaluate and maintain relations with vendors through periodic performance reviews
• Negotiate terms of contracts and deliveries that are favorable for the company and comply with local laws and regulations
• Meet with Internal Customer for Dispatch / Delivery status, updates of Projects, Process Improvement etc. to achieve overall customer satisfaction.
• Secure material availability in accordance with the Material Requirements Plan (MRP).
• Monitor pricing trends of various materials & commodities and take actions to minimize negative impacts.
• Liaise with the Shipping Companies, transporters and other parties involved for smooth clearance of goods and delivery to the plant(s)
• Develop and maintain effective relations with local customs authorities and KRA, ensuring that Import Duties and Taxes are paid
• Ensure (if applicable) all the Bonds given to the government in respect of purchased materials are properly accounted for and cancelled after their utilization
• Achieve Cost Savings on procurement of goods and services through effective negotiation, new vendor development, material planning and value engineering.
• Manage and plan minimum stock balances to ensure supplier lead times and stock holding policies are maintained to avoid any stock outs.
• Strict control and monitoring of Inventory lying at warehouses is being done before ordering any fresh material in order to avoid duplication and reducing the inventory level.

Supply Chain Administration

• Adhere to Company standards and policies in addition to all regulatory requirements
• Support and implement Company initiatives to achieve performance, quality and safety metrics
• Contribute to periodic departmental and company planning and budgeting cycles including the annual Business Plan Process (BPP)
• Work collaboratively with Cross Functional Teams and Vendors to create strategic value, risk management and gain competitive advantage for the organization.
• Implement and drive continuous improvement program in procurement function and establish high level of performances & standards.
• Motivate, organize and encourage teamwork within the workforce to ensure set productivity targets are met.
• Select, evaluate and develop department employees, following general HR policies
• Evaluate the training needs of all staff reporting to the position and ensure appropriate plans are in place
• Maintain 100% accuracy in documentation, data management and compliance of SOPs.
• Pro-actively monitor procurement operational and financial performance and develop personal and departmental action plans to achieve targets set for the department
• Actively support the BU management team in implementing BU- and company-wide policies/procedures and action plans
• Collaborate with Group procurement head and Procurement managers of other Safal group companies on sharing best practices and improving performance
• Ensure the safeguard and security of Company assets
• Ensure that adequate insurance policy cover is arranged by the company for goods in transit and in stores
• Compliance of Legal Agreements as per SOP and ensure effective monitoring & tracking of Legal Agreements across function.

Requirements

Qualifications required

• Minimum academic qualification: Degree in Business Management, Supply Chain Management or equivalent Business Degree from a recognized University
• Professional registration: KISM or CIPS

Experience required:

• General work experience (years): Minimum 10 years in ERP based Procurement function with 5 years in a similar role
• End user of ERP System is Must – SAP ERP System preferably

Key competencies and skills:

• High level of integrity.
• Knowledge of customs regulations & international customs requirements
• Experience in Strategic Procurement of Technical items like Spares, Consumables
• Effective Negotiation and Analytical Skills
• Vendor Management – Selection, Evaluation and Development.