Procurement Officer

Position Description

• RTI is seeking an experienced Procurement Officer for the USAID WKSP project. The Procurement Officer will play a crucial role in procuring goods and services essential for project operations, ensuring cost-effectiveness, quality, and strict compliance with organizational standards and donor requirements.

Responsibilities include, but are not limited to:

Strategic Planning:

• Efficiently manage procurement planning, encompassing goods distribution and store management, on-time deliveries.
• Develop and implement annual procurement plans, meticulously aligning them with project budgets and timelines.
• Cultivate and manage a comprehensive roster of suppliers, fostering smooth vendor relationships to enhance workflow.

Procurement Processes:

• Handle procurement processes from requisition to contract negotiation in line with RTI’s Procurement Manual.
• Evaluate procurement requirements and ensure timely delivery using efficient procedures.
• Ensure compliance with procurement manuals, financial rules, and organizational directives.

Procurement Management:

• Implement internal controls and process improvements for a client-oriented procurement system.
• Foster and maintain strong relations with suppliers, negotiating contracts for optimal value.

Transactional Procurement:

• Monitor all procurement transactions, including tendering, contracting, and contract management.
• Ensure legal compliance, payment conditions, and performance evaluation.
• Support Procurement Unit, Committees, and Evaluation teams.

Reporting and Compliance:

• Prepare accurate monthly procurement reports for the Director of Finance and Administration.
• Ensure strict compliance with all reporting requirements.

Procurement Optimization:

• Oversee all procurement ensuring efficiency and adherence to best practices.
• Maintain and update the project Procurement Plan, agreements, and Purchase Orders (POs).
• Collaborate with field teams to identify and address procurement challenges effectively.

Regional Office Collaboration:

• Work with HQ staff to implement procurement processes that enhance fairness and transparency.
• Perform other tasks as assigned by supervisor.

Qualifications
Qualifications and Skills:

• Bachelor’s degree in business administration, Supply Chain Management, or related field.
• MUST be a member of a procurement professional body.
• Proven experience of at least 3 years as a Procurement Officer or similar role in an NGO or relevant sector.
• Strong knowledge of procurement regulations, processes, and best practices.
• Excellent negotiation, communication, and interpersonal skills.
• Proficiency in procurement software and MS Office Suite.
• Ability to thrive in a multicultural environment and collaborate effectively with diverse stakeholders.
• Attention to detail, analytical thinking, and adept problem-solving skills.