Senior Records Management Officer

Remuneration and Benefits

• Basic Salary Scale: KShs. 87,098 – KShs. 113,228 P.M.;
• House Allowance: KShs. 35,000 P.M.
• Commuter Allowance: KShs. 9,000 P.M.
• Annual Leave Allowance: KShs.8,500 P.A.
• Medical Cover and Other Allowances: As provided by KMFRI
• Terms of Service: Permanent and Pensionable.

Job Specifications

The duties and responsibilities of the officer will entail:

• Ensuring security of information, documents, files, records, and office equipment in a registry/archives;
• Ensuring mail are received, sorted, opened, and dispatched and related registers are maintained;
• Ensuring sorting, classifying, and indexing of documents for filing;
• Ensuring storage, updating and maintenance of personnel records and file index;
• Ensuring control in opening of open, confidential, and secret files;
• Ensuring custody and Maintenance of Institute’s documents;
• Coordinating digitization of the Institute’s documents for circulation and archiving.

Person Specifications

For appointment to this grade, an officer must have:

• At least three (3) years relevant work experience in a comparable position and institution.
• Bachelor’s Degree in information science management, Records Management or any of the Social Sciences plus a Certificate in Records Management/Information Management or its equivalent qualifications from a recognized Institution;
• Kenya Certificate of Secondary Education (KCSE) mean grade C + (C Plus) from the Kenya National Examination Council or equivalent qualification from a recognized institution.
• Proficiency in computer applications;
• Demonstrated good results in work performance; and
• Meets the requirements of Chapter Six of the Constitution.

Key Competencies and Skills

• Organizational skills;
• Supervisory skills;
• Strong communication skills; and
• Good interpersonal skills.