Supply Chain Management Officer- (2 Positions)

Position Summary/ Purpose

The Supply Chain Management Function will involve:- reviewing, updating, interpreting and implementing existing Procurement Regulations, Procedures and Systems implementation and enforcement of regulation and polices on supplies management; aligning Supply chain objective with overall NDMA objective;; undertaking Tender Negotiation; disposal of unserviceable, obsolete and surplus stores and equipment; carrying out market research and advising the Board on the effect of market forces on the authority needs; designing procurement document; developing stock Control measures; preparing annual rates of purchases; evaluating the performance of venders; ensuring security and custody of all stores and documents; carryout board of survey; ensuring security and safeguarding of stores; inspecting incoming goods to the stores coordination of various activities in delivering a combination of inputs, outputs/outcomes for specified requirements in accordance with the Public Procurement and Disposal Regulations, 2006 and other laws and policy documents that impact on procurement;

Preparation of procurement plans in accordance with budget processes stocktaking and reconciling; security, safety, maintenance and proper preservation of stores; sourcing of supplies; assessing and measuring performance of supplies of goods, works and services; maintenance of procurement records; conducting market research; carrying out internal monitoring and evaluation of stores; development and implementation of internal procurement on supply policy procedure manuals; carrying out periodic market surveys and research; ensuring smooth distribution of inventory; management of receipts and issues; and verifying orders, invoices and stores accommodation.

Key Responsibilities;

Duties and responsibilities will entail: -

• Preparing stores requisitions for the items which have reached their minimum stock levels;
• Preparing LPO’s and LSO;
• Ensuring goods delivered by suppliers are of the right/required quality and quantity;
• Compiling requirement for tendering or quotation purposes; maintaining and archiving procurement documents;
• Carrying out periodic market survey;
• Requisitioning, receiving and issuing of stores; preparation and maintenance of stores records;
• Preparing estimates of expenditure on supplies and services;
• Procurement planning, inventory control and provisioning for the Authority;
• Analysing the provision of goods and services emanating from the Authority and initiate appropriate action;
• Disposal of unserviceable stores; and
• Coordinating the activities of the Authority of Survey on disposing items.

Qualifications

For appointment to this grade, a candidate must have:

• Bachelor’s degree in any of the following disciplines: Commerce, Business Administration, (Supplies Management Option) or equivalent qualifications from a recognized institution;
• Computer Literacy;
• Shown merit and ability as reflected in work performance and results.

Interested qualified applicants are notified of the following:

• Detailed job descriptions, requirements and applicant’s bio- data form is available on the website www.ndma.go.ke
• ApplicantsMUSTfilltheBio-DataFormwhoselinkwillbeavailedintheAuthority’s website. Applicants who will NOT fill the bio data form will have their applications rejected.
• All applications MUST be received on or before 24th October 2023 by 5:00 pm.
• NDMA is an equal opportunity employer. Persons with disability, marginalized and minorities are encouraged to apply
• There is NO fee charged by NDMA for any application of these positions
• Canvassing of any form will result in disqualification of the candidate
• ONLY shortlisted candidates will be contacted

How to Apply

Interested qualified applicants are requested to submit a cover letter, detailed CV, copies of certificates & testimonial with the title and Reference number of the position clearly indicated in the email subject line to [email protected] and also fill the Bio-data form whose link is available in the Authority’s website. Applicants who will not fill the bio data form will have their applications rejected

Successful candidates will be required to fulfill the requirements of Chapter six (6) of the Constitution of Kenya specifically clearance from the following institutions;

1) Kenya Revenue Authority
2) Higher Education Loans Board
3) Ethics and Anti-Corruption Commission
4) National Police Service (Certificate of good Conduct) 5) Credit Reference Bureau

Applications should be addressed to;

Chief Executive Officer,
National Drought Management Authority P. O. Box 53547 00200
NAIROBI, KENYA

Applications may also be dropped at the Authority’s offices located on the 17th floor of Lonrho House, along Standard Street, Nairobi during working hours between 8am and 5pm. Those applicants submitting physical applications MUST also complete the Bio-Data Form