Supply Chain Management Officer- NDMA 7 (4 posts)

a. The Job Purpose

The job holder will, under the supervision of a senior officer, be responsible for implementing the administration of the procurement process, in compliance to and in accordance with the Public Procurement and Asset Disposal Act (PPADA), 2015 and Public Procurement and Asset Disposal Regulations (PPADR), 2020. 

b. Duties and Responsibilities

This is the entry point for graduate officers. Officers at this level will work under supervision of a senior officer. Duties and responsibilities at this level will entail: - 

(i) Prepares Procurement planning, inventory control and provisioning for the Authority; 

(ii) Collects, collates and analyzes data from the Authority and makes appropriate recommendations thereof; 

(iii) Analyses the provision of goods and services emanating from the Authority and initiates appropriate action; 

(iv) Monitors the implementation of existing Supply Chain Management policies, guidelines and procedures; 

(v) Disposes unserviceable stores; and implements the activities of the Authority of Survey on disposing items. 

(vi) Receives and opens quotations, request for proposals and tender documents; 

(vii) Provides secretarial services to the tender/quotation opening committee; 

(viii) Prepares market surveys to ensure goods, works and services are within the market rate and prepares market survey reports. 

(ix) Expedites and dispatches the local purchase orders (LPO) and local service orders (LSO); 

(x) Records all goods received in the Goods Received Notes (GRN), bin card, ERP system and any other relevant record; 

(xi) Initiates the payment process by preparing and attaching all relevant documents to support payment of suppliers vouchers; 

(xii) Ensures proper inventory of procured assets and boarded stores due for disposal and preparation of the reports; 

(xiii) Ensures that the store is well organized to enhance easy access to goods, efficient utilization of space, and easier administration of the store operations that safety security management; 

(xiv) Issues goods to users as per the requests in a timely manner to the appropriate department; 

(xv) Monitors stock levels and raise internal purchase requests for the stock replenishment; 

(xvi) Receives and records invoices, delivery notes, internal requisition purchase forms, and any other relevant document on behalf of the department; 

(xvii) Prepares draft periodic reports for submission to the National Treasury, PPRA, Ethics and Anti- Corruption Commission on matters relating to procurement and asset disposal 

(xviii) Prepares back to office reports from verification of county procurement activities 

(xix) Prepares evaluation reports and give secretarial services to the evaluation committee 

(xx) Prepares internal records management system for storage of procurement records 

(xxi) Files and safeguards all procurement proceedings 

(xxii) Prepares reports for disposing of unserviceable/obsolete and or other stores on the recommendation of the Disposal Committee and or a Board of Survey; 

(a) Requirements for Appointment

This will be the direct entry and training grade for degree holders. Applicants must be in possession of; 

(i) Bachelor’s degree in any of the following disciplines: Commerce, Business Administration(Supply Chain Management Option) or equivalent qualifications from an institution recognized in Kenya 

(ii) Member of Kenya Institute of Supplies Management (KISM) in good standing; 

(iii) Valid practicing license from KISM. (iv) Computer Literacy;

How to Apply

Interested and qualified applicants should send their applications accompanied with detailed CVs and testimonials to [email protected]. The position being applied for must be clearly indicated in the application.

Applications may also be dropped at the Authority’s offices located on the 17th floor of Lonrho House, along Standard Street, Nairobi during working hours of 8am to 5pm. Deadline for submission of applications is close of business on 28 th June, 2021

NB: Applicants from within NDMA are required to send their applications through their respective CDCs or HODs CDCs/HODs will be required to send, under different cover, a detailed recommendation for each applicant.