The Latest Operations & Administration Jobs in Kenya

Advert number: GaU/HR/EA/4/22

Job Description 

ICT Systems Administrator duties at this level will entail: 

• Installation, configuration and maintenance of web servers,
• Design, development, planning and implementation of Information Systems; 
• Carry out feasibility study on existing and proposed systems to determine economic viability of the system;
• Coordinate the installation, maintenance and administration of on-line services like e-learning; 
• Designing, development, planning, implementation and maintenance of university websites on both internet and intranet; 
• Designing, scheduling and managing ICT training for end users in the University; 
• Coordinate the preparation ICT training course materials; 
• Organize ICT end-user training and seminars for members of staff on relevant ICT teaching and research tools and resources. 

Job competencies 

For direct appointment to this grade an officer must have: -

• Masters degree in Computer Science/Information Technology or its equivalent from a recognized institution.
• Six (6) years work experience in a relevant field.
• MCSE or CCNA certification
• Demonstrable cyber security skills. 
• Experience and knowledge of ERP system, specifically Microsoft Navision Dynamics. 
• Demonstrable knowledge in at least two Content Management Systems (e.g.Drupal, Word Press, Joomla)
• Knowledge in Computerized graphic design and creation using web authoring tools will be an added advantage

The applicants should provide full details of educational and professional qualification, work experience, applicant’s telephone number and e-mail address.

Updated CV, Copies of certificates and testimonials should also be enclosed.

Application to be submitted in a sealed envelope clearly marked at the top “Application for the position of……” and mailed  OR delivered to:

THE VICE CHANCELLOR

GARISSA UNIVERSITY

PO BOX 1801-70100

GARISSA

Or can be emailed to:  vc@gau.ac.ke  Garissa University is an equal opportunity employer and canvassing will lead to automatic disqualification. Youth, Women, Marginalized groups and persons living with disability are encouraged to apply.

Only shortlisted candidates will be contacted. 

Applications should be received at the office of the Vice Chancellor not later than Friday, 2nd December 2022 at 5.00pm. Incomplete and late applications will NOT be accepted.

JOB REF. NO: JOOUST/ UBJ/SS/C/11/2022

SPECIFIC RESPONSIBILITIES:

• Clean and dust offices and meeting rooms/conference: floors, desks, shelves, glass doors, windows and office equipment.
• Refill accessories such as toiletries and hand washing soap in staff washrooms.
• Clean common areas and corridors.
• Tidy & Set up conference room for different meetings as may be required;
• Empty all wastepaper bins and shredder trays to the designated places;
• Ensure that furniture in the office is arranged in the required manner at all times.
• Prepare refreshments and servings as required for different meetings.
• Provide services that include scanning, data entry, photocopying, shredding and laminating services from time to time as directed.
• Receive and refer guests to the respective offices.
• Support Finance Team, HR/Administrator, Procurement Officer in performing clerical duties.
• Collecting and distributing couriers or parcels of employees and other offices.
• Carry out any other assignment relating to daily operations in HR Department as may be guided by supervisor.

MINIMUM REQUIRED QUALIFICATIONS AND EXPERIENCE:

• Certificate in Business Management/Administration, Front Office Operations, Public Relations, Human Resources Management, Information Technology or related field from a recognized institution.
• Candidate must possess a minimum of KCSE Certificate with a mean Grade of D Plus and above.
• Served in a similar capacity for a minimum of one year, preferably an NGO setup will be an added advantage.
• Excellent office management skills, organization, interpersonal and communication skills.
• Computer literacy is mandatory.
• Demonstrate critical thinking and creative problem-solving skills with ability to make sound judgment

How to apply

Candidates who satisfy the requirement stated above and interested, should forward their application in soft copy only, including up to date curriculum vitae, details of current remuneration, certified copies of academic and professional certificates, and testimonials as well as names and contacts (including postal and email addresses, and daytime telephone numbers) of three referees to reach the under-mentioned so as to be received on or before Wednesday 29th November,2022 by 5.00 PM.

Please convert all your documents into ONE MERGED PDF and Quote the specific Job Reference number on the email subject before sending to:

Vice-Chancellor

Jaramogi Oginga Odinga University of Science and Technology

P.O. Box 210 – 40601, BONDO, Kenya

TEL. 057 – 2501804.

Through:

Email – recruitment@boreshajamii.or.ke And a copy to vc@jooust.ac.ke

The job advert is also available at JOOUST Website. (www.jooust.ac.ke)

After the interview, the successful Candidate will be expected to submit the following as part of meeting the requirements of Chapter 6 of the 2010 Constitution of Kenya:

• Valid Certificate of Good Conduct from the Directorate of Criminal Investigations,
• Loanee Compliance Certificate to confirm if a candidate is up to date with the loan repayment.
• Non- Loanee Compliance Certificate for those who have never benefited from HELB Loan.
• Current Tax Compliance Certificate from KRA
• Clearance from Ethics and Anti-Corruption Commission
• A Clearance Certificate from an approved Credit Reference Bureau CRB.

Only successful candidates shall be contacted

Job Summary

The Hub aims to provide

• Evidence-based professional development courses to frontline workers, policy makers and practitioners in delivering effective ECD care and services
• Technical advisory services to meso- and senior-level government officials, policy makers and practitioners working in the ECD sector to make decisions on priority investments to advance holistic child development and
• Knowledge into action services by translating scientific research from the region and global levels into accessible resources for specific target audiences, including but not limited to, policy makers, frontline workers, program practitioners, and parents/caregivers

Responsibilities

The Government Liaison Officer will facilitate IHD-government engagement and delivery of activities geared towards a common goal. The incumbent will work closely with the counties to identify opportunities, facilitate engagement and follow up on implementation of activities mutually agreed upon between the project team and the government officials. Specifically, the incumbent will:

• Communicate IHD agenda of providing technical support to the county government and facilitate that to happen
• Ensure communication of schedules by both parties to facilitate leveraging on available collaboration opportunities
• Identify and facilitate opportunities for engagement between the Institute, County officials and other partners.
• Work with the county programme officers to identify opportunities for convening; scheduling of activities and leveraging on the planned activities.
• Facilitate procurement of venues, services including travel, accommodation, training and workshop materials.
• Mobilization of meeting participants, payments, and accounting.
• Work closely with ECD Hub Manager and IHD staff to ensure all administrative processes including procurement, payment and accounting are adhered to and initiated on time.
• Supports the Hub Manager in following up on action points and deliverables between different partners.
• Ensure all processes are well documented, minutes of meetings taken and activity reports written.
• Work closely with the Communications Officer and IHD team to ensure significant moments are documented through occasional interviews, testimonials, videos and photos.

Requirements

• Must possess a Bachelor’s degree in Sociology, Psychology, Political Science, Social Science or any other allied field.
• Excellent MS Office, report writing, presentation and communication skills with fluency in English and Kiswahili
• Strong analytical skills.
• Should be willing to travel within and outside the country

Closing Date : 06/12/2022

REF: LVSWWDA/SAOA/2022/01

Job Specification

Duties and responsibilities at this level will entail;

• Co-ordinating the general administration of Senior Manager’s office;
• Managing Senior Manager’s diary; coordinating appointments and travel itineraries for the Manager’s;
• Attending to visitors/clients;
• Handling telephone calls;
• Coordinating schedules of meetings;
• Ensuring security of office records, equipment and documents including classified materials;
• Maintaining an up-to-date filing system in the office;
• Establishing and monitoring procedures for record keeping of correspondence and file movements;
• Preparing responses to simple routine correspondence;
• Managing office protocol and etiquette;
• Supervising office cleanliness;
• Ensuring security, integrity and confidentiality of data; and
• Undertaking any other office administrative services duties that may be assigned

Person Specifications

For appointment to this grade, a candidate must have:

• At least four (4) years relevant experience:
• Diploma in Secretarial Studies from Kenya National Examinations Council;

OR

• Business Education Single and Group Certificates (BES & GC) Stages I, II and III from the Kenya National Examinations Council in the following subjects:
  
• Shorthand III (minimum 110 wpm)
• Typewriting III (50Wpm)/computerized Document processing III;
• Business English III/Communication II
• Commerce II;
• Office practice II
• Office Management III/Office Administration and Management III
• Secretarial Duties II;
• Certificate in Computer Application from a recognized institution; and
• Shown merit and ability as reflected in work performance and results

Method of Application

Job applicants should attach all requisite academic and professional certificates

• Details of academic and professional certificates not obtained by closure of the advert will not be accepted.
• Shortlisted candidates shall be required to produce originals of their National Identity card, academic & professional certificates, transcripts and testimonials during interviews.

Please note that it’s a criminal offence to present unauthentic certificates. If you possess or meet the above qualifications, please send; Your application letter together with detailed Curriculum Vitae including names of three referees and their full contacts (Name, Post Office Box number, email address, and day time telephone/mobile phone contacts).

Applications should be sent to reach the office of the Chief Executive Officer on/or before 9th December, 2022 using the address below:

Chief Executive Officer,
Lake Victoria South Water Works Development Agency,
Lavictors House Off-Ring Road Milimani,
P. O. Box 3325 - 40100,
KISUMU

What you will do:

Budgeting and Financial Management (40% time)

•  Oversee day-to-day project finances, keeping budgets up to date in WRI's financial software.
•  Deliver monthly updates on budgets to Project Directors and Managers to alert them of funding targets and other financial matters.
•  Oversee delivery of projects against 5-year output-based budget, ensuring fiscal accountability, and overseeing P4G's financial reporting and financial audits
•  Lead and provide input on behalf of the Center into institutional quarterly budget reviews
•  Develop and implement P4G's annual budgets linked to workplan and result framework deliverables and contribute to the long-term financial strategy of P4G, including the development of new proposal budgets and financial growth strategies.

Donor and Grants Management (15% time)

•  Collaborate with P4G team to ensure compliance with terms and conditions of funding awards and communicating with donors as needed.
•  Oversee the creation and submission of financial reports to all donors

Subgrants and Contracts (20% time)

•  Process and maintain subgrant and contract agreements with partners, including administering payments, and amending agreements as needed.
•  Monitor sub-awardee compliance with administrative grant requirements, including the timely submission of reports and audits.

Operations and Administration (25% time)

•  Supervise operations staff to ensure the timely and accurate submission of progress and financial reports as well as compliance with internal budgeting, contract, and procurement processes and deadlines.
•  Provide strategic operations advice to P4G Global Director in resolving operational issues and mitigating operational risks.
•  Coordinate with team and HR on recruitment of new personnel and support onboarding of new staff and consultants.
•  Provide support coordinating internal and external events, workshops, and conferences, as needed.
•  Review and make recommendations on internal systems to support and improve efficiencies.

What you will need:

•  Education: You have a completed bachelor's degree.
•  Experience:
• •  7+ years full-time relevant work experience, including in operations, financial management and/or program management of a non-profit international program delivering in Asia, Africa or Latin America.
  •  You have experience making independent decisions in complex situations related to financial management, compliance, and in other operational situations.
  •  You have experience in managing international development assistance budgets, contracts and programs funded by multiple donors with budgets in excess of 5 million USD.
  •  You have experience solving complex problems within programmatic cycles related to budgeting, compliance, and process development and improvement.
  •  Experience working with a geographically dispersed team.
•  Languages: You have verbal and written proficiency in English.
•  Requirements: Existing work authorization is required for candidates based in Kenya.

The Braeburn Group of International Schools is committed to attracting, developing and retaining the very best teachers. The majority of our schools are CIS (Council of International Schools) accredited and IAPS (Independent Association of Prep Schools) and COBIS (Council of Overseas British International Schools) members.

We maintain a high teacher retention (for the international market) by focusing on three key areas, the teaching environment, supporting the professional development of our teachers and making sure our teachers are enjoying their time inside and outside the classroom.

Teaching environment

English is the language of instruction, we have small class sizes, motivated students and high standards. Our vision is to develop confident individuals, responsible citizens and learners enjoying success.

We have a friendly, caring and supportive environment, with excellent support staff and facilities; empowering our teachers to in turn create an exceptional learning environment for the students. With a community of nearly 100 different nationalities and cultures, we are proud to call ourselves international in every sense, as working in a diverse multicultural environment offers the opportunity to broaden knowledge and experience.

Supporting our teachers

We offer a comprehensive professional development programme, with many local and international providers. We strive to identify potential in our staff and offer the appropriate training including both InSeT and leadership programmes, and back this up by actively promoting staff within the group. We also have links to a number of universities, both local and overseas; we are the local provider of the International Post Graduate Certificate of Educational (PGCEi) through the University of Nottingham.

We belong to both the Kenyan and Tanzanian international schools associations, which allows for further opportunities for training and the sharing of good practice.

Outside the classroom

Our schools are located in international hubs. The opportunities for sport, socialising and travel are extensive, with white sandy beaches, game parks and Africa’s highest mountains all within easy reach.

Method of Application

Please email applications to hr.bge@braeburn.ac.ke 

The Braeburn Group of International Schools is committed to attracting, developing and retaining the very best teachers. The majority of our schools are CIS (Council of International Schools) accredited and IAPS (Independent Association of Prep Schools) and COBIS (Council of Overseas British International Schools) members.

We maintain a high teacher retention (for the international market) by focusing on three key areas, the teaching environment, supporting the professional development of our teachers and making sure our teachers are enjoying their time inside and outside the classroom.

Teaching environment

English is the language of instruction, we have small class sizes, motivated students and high standards. Our vision is to develop confident individuals, responsible citizens and learners enjoying success.

We have a friendly, caring and supportive environment, with excellent support staff and facilities; empowering our teachers to in turn create an exceptional learning environment for the students. With a community of nearly 100 different nationalities and cultures, we are proud to call ourselves international in every sense, as working in a diverse multicultural environment offers the opportunity to broaden knowledge and experience.

Supporting our teachers

We offer a comprehensive professional development programme, with many local and international providers. We strive to identify potential in our staff and offer the appropriate training including both InSeT and leadership programmes, and back this up by actively promoting staff within the group. We also have links to a number of universities, both local and overseas; we are the local provider of the International Post Graduate Certificate of Educational (PGCEi) through the University of Nottingham.

We belong to both the Kenyan and Tanzanian international schools associations, which allows for further opportunities for training and the sharing of good practice.

Outside the classroom

Our schools are located in international hubs. The opportunities for sport, socialising and travel are extensive, with white sandy beaches, game parks and Africa’s highest mountains all within easy reach.

Qualifications and Education Requirements

•  Bachelor's degree or the equivalent experience preferred
•  5 + years administrative support experience, ideally including experience working in an international NGO or multinational company.
•  2+ years Office Management or equivalent experience
•  Ability to confidently communicate with all staff, visitors, vendors, etc. across cultures and backgrounds.
•  Excellent written and verbal communication skills
•  Strong analytical and problem-solving abilities
•  Extremely well organized and ability to prioritize
•  Excellent time management skills with proven ability to meet deadlines
•  Ability to work well in a fast-paced environment with strong attention to detail
•  Strong working knowledge of office administration, clerical procedures, and recordkeeping systems.
•  Ability to maintain a high level of integrity and discretion in handling confidential information
•  Expert proficiency in Microsoft Office, Excel, Word, PowerPoint, and Outlook a must

Position Summary
The School Secretary position reports directly to the Head Teacher and works closely with all staff, parents, guardians, and students by providing information and support when required.

The secretarial role is highly visible and varied, providing a comprehensive and confidential high-level administrative role in support of the school’s mission and vision.

Key Responsibilities

• Ensure that the Headteacher has excellent administrative support to enable him to focus on high-level management issues
• Manage back-office operations in the Head teacher’s office and provide secretarial support to all the staff.
• Ensure that the Head teacher’s diary is well managed, set reminders for meetings, the organization of meetings, and maintenance of confidential documents and files
• Provide support to the Headteacher in the prioritization of his workload and responding appropriately, and filtering requests on his behalf
• Develop and maintain a well-organized filing system for all correspondence, reports, and reference material related to the Head teacher’s work
• Provide secretarial support to the Headteacher by organizing meetings, preparation of agendas, minutes, and board papers, and liaising with Board committee Chairpersons as required
• Maintain an accurate record of staff meetings – notices, attendance records, and minutes of meetings;
• Organizing correspondences and following up on pending matters with limited direction
• Perform any other duties as requested by the Headteacher
• Communicate with parents, teaching staff, students, board members, and the public.
• Perform clerical duties for the school administration and teaching staff.
• Respond to phone call, coordinate meetings, and complete general office tasks.
• Maintain attendance, payroll changes, and other records for staff, students and parents.
• Perform HR and Administration duties.
• Manage the admissions process from end to end

Qualifications:

• Diploma in Secretarial studies, Business Management, or the equivalent
• Exceptional computer literacy

Experience:

• A minimum of 5 years working as a Secretary in a school, preferably in the private school
• Experience working in a complex company environment with matrix reporting

Skills (technical/behavioral):

• Strong planning and prioritization skills, loyalty, and a high level of confidentiality
• Ability to multi-task and maturity to handle a range of situations
• Outstanding oral and written English communication skills
• Strong personality, team player, with a high level of integrity
• Excellent interpersonal skills, meticulous and thorough
• An understanding of corporate governance protocol
• Highly developed organizational skills and ability to work under tight deadlines

The job holder shall provide day-to-day leadership, management, and vision necessary to ensure efficient and effective implementation of Sacco’s strategic plan; and give guidance to the board of directors on various policy matters as well as manage the staff in a competent and business manner in order to achieve the Sacco’s objectives.

Duties and Responsibilities

• Support in development, review, and implementation the Sacco’s strategic and business plans. 
• In charge of the Sacco’s investments and management of a balanced investment portfolio. 
• Responsible for the Sacco’s financial & operational planning, forecasting, and budgeting and be able to conceptualize and explain variances. 
• Ensure prudent management of costs so as to achieve business growth as outlined in the strategic plan. 
• Develop and implement policies and procedures that run the Sacco affairs efficiently and effectively.
• Coordinate proper utilization of all Sacco resources including personnel, capital, information, buildings, land, motor vehicles, and other movable and non-movable assets of the Sacco.
• Maintain good relations in the entire Sacco including staff, Board of Directors, and external stakeholders.
• Be responsible for the management, development & maintenance of high-performance teams by providing transformative leadership & effective supervision, guidance, and initiating training of staff and members under your jurisdiction. 
• Ensure proper acquisition through recruitment of personnel who qualify and fit in the Sacco Management and operations; carefully avoiding overstaffing or understaffing to ensure proper utilization of human resources.
• Responsible for the maintenance of a positive image of the Sacco including handling press matters.
• Principally, he/she is the liaison officer with the government and other agencies but may delegate some of these issues only after weighing the possible consequences of such delegation.
• Direct all activities of departmental heads and ensure that proper targets and standards are set and achieved at each level of operations in Sacco activities as well as providing technical expertise to the other departments.
• Responsible for action sought by the board of directors by mobilization of all staff in order to achieve the Sacco objectives.
• Advise the board of directors on all operations and administrative matters of the Sacco.
• Appraise the board of directors on the current activities; and targets of the Sacco through submissions of daily, monthly, quarterly and annual reports on its operations.
• Develop policies for vetting by the board of directors and ensures consistency in the applications of agreed policies and standards including those for the remuneration and reward of personnel and for participation in fringe benefits, employee service schemes, and other privileges as necessary.
• Responsible for supporting the board’s decisions making preparation, analysis & presentation of comprehensive, timely, reliable, and compliant financial reports. 
• Ensure compliance with all statutory and regulatory requirements of the Sacco & be able to propose changes to the board such as Sacco acts, rules, by-laws, SASRA act, and cooperative rules. 
• Develop and provide high-quality products and efficient services which are value-adding to members so as to enhance market share and revenue command of the Sacco. 
• Provide support to the board of directors by organizing all board and sub-committee meetings, annual and special general meetings, and supervisory meetings as and when required. 
• Build and develop a highly motivated team of employees through embedding performance development and coaching through identification of staff training needs and enshrine them in the training and education programs of the society. 
• Develop and operate a financial services network of branches based on assessment from relevant officials – on quality member service, innovative savings, loan products, and introduction of new business opportunities. 
• Promote the Sacco’s corporate image by representing it in a professional manner at all times. 
• Attend and participate in board meetings, seminars, and conferences at all levels to keep informed of the developments affecting the Sacco movement and the business environment in general. 
• Support the board of directors in developing strategic plans upon which other Sacco plans will be hinged to drive the vision and mission of the Sacco business into the future. 
• Implement, without delay, all recommendations from government regulatory bodies, BOD, internal and external audit reports and consultants based on agreements arrived at with Board. 
• Ensure the correctness of books of accounts, receipts, and disbursements.
• Ensure safe custody of all funds, documents, and property belonging to the Sacco.
• To keep minutes of all general meetings and meetings of the board of directors.
• To prepare, approve, authorize and sign all official correspondence of the Sacco. 
• To be a signatory to the Sacco society cheques, contracts, and other documents as may be necessary. 
• To perform such other duties as may be directed by the board of directors.

Qualifications

• Master’s degree in business or strategy.
• A bachelor’s degree in accounting or finance.
• A professional accounting qualification CPA K or ACCA will be an added advantage.
• At least 7 years of experience in a senior managerial role and 10 years in a financial institution.
• Sound knowledge of deposit-taking Saccos’ regulations and the regulator’s (SASRA) guidelines on deposit-taking Saccos.
• Knowledge of the Sacco business model & other operational issues of the Sacco. 

Key Skills and Competencies

• Good analytical, communication, and writing skills. 
• Excellent organization and interpersonal skills. 
• Change agent – introducing and implementing institutional changes and installing organizational development programs in regard to Sacco matters. 
• Must possess a high degree of integrity. 
• Strategic thinking and result oriented. 
• Track record of good management and development skills. 
• Knowledge of financial accounting reporting. 
• Ability to network with stakeholders. 

The Deputy Regional Director will oversee program design and implementation in IRC’s country programs in the East Africa region. S/he will be an ambassador for organizational priorities and goals to these country programs and supporting country programs to implement IRC’s Strategy 2020.

Exercising the delegated authority of the Vice President, the DRD provides a range of strategic, programmatic and operational management support to country programs and regional colleagues. A key function of the role is to navigate and influence the organization on behalf of the country programs. The DRD will travel regularly to country offices to provide management support, including exceptional management of specific issues as required, and to monitor program quality and strategy delivery. A significant portion of the DRD’s time will be spent on business development activities, regional representational activities, Strategic Plan monitoring, and staff mentoring.  

Key responsibilities
 
Strategy

• Work closely with the Vice President  to ensure that the IRC’s global strategy is understood and guides decision-making throughout the region.
• Drive institutionalization of the Outcomes and Evidence Framework, IRC’s program design tools.
• Facilitate and amplify IRC Strategy 100 ambitions at the country level. In particular, promote and facilitate the use of cash/voucher assistance and equal partnerships in the country programs.
• Support delivery of country-level strategy action plans (SAPs). Facilitate and coordinate regional participation in global strategy discussions, initiatives and pilots.
• Oversee implementation of SAP monitoring mechanism and review process, including leading annual SAP reviews and reporting.
• Build consensus around a common vision of what shared success in the East Africa looks like, including developing and tracking appropriate indicators.

Leadership & Coordination

• Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and leading documented semi-annual performance reviews.
• Provide leadership to increase country programs’ coordination, collaboration, communication and harmonization of programming.
• Oversee and champion complex, multi-country projects.
• Drive seamless coordination between programming and operations and across sectors and outcomes, with the objective of improving the quality of IRC programs and impact on the people IRC serves. 
• Facilitate close and efficient coordination of regional staff’s support to the country programs, and with headquarters departments on common programming, operational and funding issues.
• Coordinate with regional INGOs, Donors and UN representatives in Nairobi, ensuring that IRC remains a key partner in coordination mechanisms hosted in Kenya.

Innovation & Program Quality 

• Manage the region’s relationships with the Technical Units (TUs), and support TU-country program collaboration to optimize impact on program quality within and across country programs.
• Strengthen the region's readiness to respond to new emergencies in line with global IRC emergency response and preparedness guidelines.
• Facilitate sharing and learning across countries, and support country programs to incorporate learning from other regions into project design and operations management.
• Coordinate the region’s engagement with Airbel, IRC’s R&D lab.
• Engage the regional team and country programs in on-going context analysis to ensure IRC programs are continually adapted to the evolving contexts across the region.
• Ensure that programs are designed and implemented in support of IRC’s vision of cost-effective, outcomes-driven and evidence-based interventions that are responsive to the local context and the priorities of our beneficiaries. 
• Where applicable support country teams to adopt and use industry-standard remote management practices and maximize program quality and controls. 

Business Development & Partnerships

• In coordination with the IRC’s Awards Management Unit, provide focused business development support to country programs, building country capacity to win multi-year and high value projects.
• Take go/no-go decisions regarding pursuit of regional funding opportunities. In coordination with Country Directors, engage in strong regional-level representation with governments, donors, international and local NGOs. 
• Ensure timely submission of competitive, responsive and high-quality proposals that align with country priorities identified in Strategy Action Plans, and support country program colleagues in negotiations with donors.
• Oversee the design and implementation of IRC’s work in partnership to support and build capacities of local civil society and other key stakeholders, positioning IRC as a valued INGO partner.
• Participate in shaping policy positions and advocacy messages pertaining to the overall humanitarian situation and IRC’s response in the East Africa region.  
• Advise country programs in networking and alliance-building activities, promoting cross-sectoral engagement with the private sector, universities, research institutions, and other potential “non-traditional” partners. 
• Support the development of country business development plans which marry the priority outcomes identified in each country SAP with the priorities of existing and new donors.
• Supervisory responsibilities:  Director, Awards and Management (DAM), Regional Measurement Advisor (RMA), Regional Emergency Director (RED), Project Director Re:Build. 

Key working relationships

• Internal: Vice President East Africa; East Africa Country Directors and teams; other East Africa regional staff; HQ and UK colleagues in various departments; Technical Units (TU);
• External: Donors; NGO representatives; UN officials; and Media

Qualifications and experience

• 7-10 years in senior program management roles, with several of these being in an international NGO.
• Post-graduate qualification or equivalent relevant experience in a relevant discipline.
• A diverse background in programs, with strong understanding of M&E, strong analytical skills, and experience leading strategic planning processes.
• Demonstrated ability to influence peer agencies, local government and community leaders to work effectively towards a common and agreed upon result.  
• Demonstrated ability to evaluate and implement best practices and processes affecting multiple technical specialties to achieve rapid, consistent and high quality outcomes.
• Demonstrated expertise in representation and negotiations, resulting in securing significant new opportunities for the organization.
• Highly-developed interpersonal and communication skills including influencing, negotiation and coaching. Must be able to give direction from a variety of management styles and roles.
• Demonstrated ability to work independently with limited supervision. 
• Strong commitment to the IRC’s mission, purpose and values.
• Previous experience with IRC is desirable.

Ref: AA/LVCT/11/2022

JOB PURPOSE

To manage the main reception are and support in administration services.

KEY TASKS AND RESPONSIBILITIES

• Serve as the face of the organization at the front office.
• Manage all incoming and outgoing mails, both physical and electronic and directing them to the appropriate persons in a timely fashion in a timely manner.
• Deal with enquiries and correspondence; routing to the relevant/appropriate member of staff
• Takes lead in identifying any required additional office/program space
• Ensure hospitality is accorded to visitors and partners visiting the office.
• Coordinate all travel arrangements and logistics for the organization – bookings, transportation, etc.
• Ensure that the office space, fixtures and furniture are in good condition and report any anomalies to the head of management or designated supervisor.
• Maintain office machines i.e. the telephone system and the photocopier.
• Provides leadership on provision of administrative support to activities being undertaken in the office including overseeing provision of refreshment, booking and allocation of meeting rooms and work stations for visitors.
• Manage and monitor quality of services by administration contracted vendors ensuring satisfactory and efficient services to the users within the terms of the Service contracts and rates.
• Ensure that the Project has acquired all necessary statutory licenses and that they are valid at all times.
• Manages the Service contracts that supports the office operations functions.
• Ensures the operations are compliant with the laid down standing operating procedures and other underlying policies.
• Maintain adequate and optimal office supplies (kitchen & stationery), ensuring prompt and timely replenishment on a monthly or quarterly basis to avoid any stock outs including maintenance of the issuance and receipts records in the prescribed monitoring records thereof.
• Ensures the office is properly opened and locked up at commencement and close of business of each day respectively.
• Record keeping and filing documents.
• Oversee maintenance of general cleanliness

REQUIREMENTS

• Diploma or Degree in Business Administration, Secretarial studies or a related Course.
• Minimum 2 years’ experience in similar role
• Good Public relations and communication skills.
• Able to listen, be flexible and multi-task.

Method of Application

Interested and qualified candidates are invited to submit their applications and CV along with a cover letter expressing interest and indicating Salary history and expectations to recruitment@lvcthealth.org . The position applied for and reference number should be clearly indicated on the subject line and cover letter. The closing date is  2nd December, 2022

About The Role

BURN is looking for a Chief of Staff to work closely with the company’s Chief Executive Officer to flesh out the short and long-term goals and make sure the company’s output falls in line with those goals.

Duties and Responsibilities:

• Collaborates with senior management to devise effective short and long-term plans.
• Carry out initial research, project design, and thought partnership with the CEO.
• Reviews and analyses the different strategic options and gives advice on the best way forward for both product and geographic expansion.
• Work across multiple teams to develop IM, Board Reports, Corporate Presentations, Pitch Decks
• Analyses the success of products, projects, and activities and discovers ways to increase revenue.
• Leads and supports management in the application and implementation of new policies and procedures.
• Develops new business opportunities by leveraging contacts, pursuing new product development, and improving project efficiency.
• Support SMT with decision-making by leveraging the Internal Market Intelligence Team as a resource to assist in budgeting, resourcing decisions, and change management.

Skills and Experience:

• Bachelor’s degree in management, business administration, finance, or marketing required.
• Master of Business Administration recommended.
• Must have at least 10 years of experience in strategic planning, business management, corporate leadership, and financial decision-making.
• Must have demonstrated proficiency in analytical research, leadership, and strategic planning.
• Must possess exceptional creativity and problem-solving skills.
• Must have a strong working knowledge of management strategies, financial accounting, human resource planning, customer relations, and the implementation of new technologies.
• Must be familiar with fundraising and increasing revenue while maintaining a comprehensive and cohesive brand or identity.
• Must be comfortable with public speaking and communicating both verbally and in writing.
• Must be able to multitask with research projects, data analysis, coordination with the executive team, and acting as the public face of the company in the absence of the company’s CEO.
• Must be willing to challenge standard thinking with new ideas, new approaches, and new solutions.
• Must have strong decision-making skills and the determination to see projects through to the end.
• Demonstrated skills in leadership, management, and collaboration.
• Must be self-directed and able to work independently.

The Executive Assistant works closely with the senior management support team, and may supervise staff in the team. He/she also assumes a coordination role within the structure.

Duties

Monitor, screen, respond to and distribute incoming communications to the supervisor to identify priority matters that need to be addressed by the supervisor and propose actions; analyse supporting documentation and summarize most relevant points for the supervisor; ensure that appropriate action is taken by responsible senior managers on matters brought to the attention of the supervisor.

Contribute to the management and maintenance of the supervisor's schedules, appointments, correspondence and missions with support of the Principal Secretary if relevant. Follow-up on policies and instructions presented by the supervisor. Keep the supervisor aware of relevant developments in UNHCR and of policy issues directly related to UNHCR or other matters of interest under the broader UN system.

Assist the supervisor in the preparation of statements, situation reports, and briefing notes that represent UNHCR's overall policies and which highlight specific areas of concern. Propose and draft correspondence for the supervisor, also with regard to regular reporting to the High Commissioner. Ensure coordination and compilation of inputs to key reports and documents.

Confer with senior managers in the Bureau, Division, or Country Operation to secure timely and authoritative information relevant to matters requiring action, decisions, or the signature of the supervisor. 

Arrange and coordinate meetings.

Ensure that the supervisor is prepared for meetings and missions by drafting talking points, researching relevant information, and establishing internal and external contacts on the subject matters to be discussed.

Accompany the supervisor to meetings and missions where relevant, in order to prepare notes on the discussions, and minutes of meetings. Track progress on agreed issues, follow-up with focal points on deadlines, commitments made, actions taken, and coordination of collection and submission of reports and requests for information.

Ensure flow of information within the office by disseminating relevant communications to senior managers and all staff in the office as required; 

Support the supervisor in efforts to raise UNHCR profile and cater to its concerns within the context of the broader United Nations system.

As part of a continuous effort to improve the flow of useful information, coordinate with other services, units, etc. in UNHCR to implement systems, policies, procedures, or instruments to improve the process of executive information management.

Work with the supervisor in developing, reviewing, and proposing new policies and practices, or adaptations to existing ones.  Monitor development and implementation of these policies and practices. 

Ensure that high-level visitors are appropriately addressed, that they receive background information as necessary, and that protocol is respected.

Perform other related duties as required.

Minimum Qualifications

Years of Experience / Degree Level

• For P3/NOC 6 years relevant experience with Undergraduate degree; or 5 years relevant experience with Graduate degree; or 4 years relevant experience with Doctorate degree

Field(s) of Education 

• Social Sciences;    Political Science;   Business Administration;   International Relations; or other relevant field.

Relevant Job Experience

Essential

• 6 years of progressively responsible, coordination, administrative or operational experience

Desirable:

• Good knowledge of the UNHCR operations in general