Kenya Medical Supplies Authority (KEMSA) Careers

Job Ref. No KEMSA/HPT/2022/002

Scope of Work /Duties /Responsibilities

• 1Promoting a culture of high performance and continuous improvement in the department
• Creating a team environment that supports transparent communication and ownership of responsibility.
• Providing guidance and support while empowering the team to be innovative using their expertise and knowledge to make decisions.
• Setting performance targets and monitor performance for all staff in the department
• Providing career development, coaching, training and skill building for all staff in the HPT Planning & Market Research to meet both organizational and personal development goals
• Ensuring the HPT supply chain processes are supporting sound financial practices and operational efficiencies.
• Developing the logistics budget with regular monitoring of actual expenditure against forecast and identifying opportunities for improvement.
• Planning, directing and coordinating all activities of the warehouse;
• Coordinate warehousing at central stores and comply with Good Distribution Practices (GDP);
• Optimizing warehouse processes including receipt, storage, order picking, packing, and dispatch schedules to meet customer requirements;
• Instituting mechanisms to guard against stock losses through expiries and damages;
• Undertaking continuous monitoring and evaluation of warehousing key performance indicators.
• Setting performance targets for staff in the warehouse division
• Providing career development, coaching, training and skill building for all staff in the warehouse division to meet both organizational and personal development goals; and
• Monitoring and evaluating key performance indicators in receiving, storage and order fulfilment to ensure that customer/stakeholder requirements and supply chain metrics are met.

Qualifications

• Bachelor’s Degree in the following fields: Business, Commerce, Health Care Management, Health Economics, Health Systems Management, Nursing, Pharmacy, Supply Chain Management.;
• Master’s Degree in the following fields; Business, Health Economics, Supply Chain Management;
• Membership to a professional body where applicable;
• Mangement course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated merit and ability as reflected in work performance and results; and
• Fulfil the requirements of Chapter Six of the Constitution.

Experience

• A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector;

Job Ref. No KEMSA/CSLS/2022/002

Scope of Work /Duties /Responsibilities

• Developing, implementing and reviewing of Authority’s policies, procedures, strategies and guidelines to ensure compliance with the relevant legal provisions;
• Facilitating the provision of legal opinion and advise on health product and technologies matters;
• Ensuring the Authority is represented in issues requiring legal address such as debts, claims and legal suits;
• Facilitating legal staff in taking of legal action against persons deemed to injure the operations of the Authority;
• Coordinating the drafting of legal agreements for editing and approval on procurement, employment, leases and conveyancing;
• Facilitating the verification of all contracts, agreements, leases in which the Authority enters into to ensure compliance;
• Coordinating the process of gathering of information and facts on current legal developments likely to be useful to the Authority; and
• Facilitating the collection and analysis of information on legal trends and changes to inform appropriate decision making in the Authority.

Qualifications

• Bachelor of Laws (L.L.B) degree from a recognized institution;
• Master’s degree in Law or its equivalent from a recognized institution;
• Postgraduate Diploma in Law from the Kenya School of Law; Admission to the Bar as an Advocate of the High Court of Kenya;
• Membership with the Law Society of Kenya;
• Leadership Development Course from a recognized institution;
• Certificate in Management Course from a recognized institution;
• Proficiency in computer applications;
• shown merit and ability as reflected in work performance and result; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution

Experience

• A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector;

Job Ref. No KEMSA/CSLS/2022/002

Scope of Work /Duties /Responsibilities

• Developing, implementing and reviewing of Authority’s policies, procedures, strategies and guidelines to ensure compliance with the relevant legal provisions;
• Facilitating the provision of legal opinion and advise on health product and technologies matters;
• Ensuring the Authority is represented in issues requiring legal address such as debts, claims and legal suits;
• Facilitating legal staff in taking of legal action against persons deemed to injure the operations of the Authority;
• Coordinating the drafting of legal agreements for editing and approval on procurement, employment, leases and conveyancing;
• Facilitating the verification of all contracts, agreements, leases in which the Authority enters into to ensure compliance;
• Coordinating the process of gathering of information and facts on current legal developments likely to be useful to the Authority; and
• Facilitating the collection and analysis of information on legal trends and changes to inform appropriate decision making in the Authority.

Qualifications

• Bachelor of Laws (L.L.B) degree from a recognized institution;
• Master’s degree in Law or its equivalent from a recognized institution;
• Postgraduate Diploma in Law from the Kenya School of Law; Admission to the Bar as an Advocate of the High Court of Kenya;
• Membership with the Law Society of Kenya;
• Leadership Development Course from a recognized institution;
• Certificate in Management Course from a recognized institution;
• Proficiency in computer applications;
• shown merit and ability as reflected in work performance and result; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution

Experience

• A minimum period of ten (10) years in relevant work experience and at least three (3) years in a Supervisory position in the Public Service or Private Sector;

Job Ref. No KEMSA/HPT/2022/001

Scope of Work /Duties /Responsibilities

• Providing leadership, management and effective operation of the HPT demand forecasting, supply planning, capacity planning, warehousing, distribution, and quality assurance of HPTs
• Developing HPT supply chain strategy and processes to deliver on KEMSA’s mandate
• Ensuring end to end visibility of the Supplier- KEMSA- health facility stores HPT supply chain
• Ensure the HPT supply chain processes are supporting sound financial practices and operational efficiencies.
• Developing supply chain budget with regular monitoring of actual expenditure against forecast and identifying opportunities for improvement.
• Coordinating the management of inventory assets and controls; annual count/cycle counting
• Coordinating HPT demand forecasting, supply planning, warehousing, distribution, and HPT quality assurance operations
• Ensuring warehouse, distribution operations are optimized to deliver efficient, cost-effective, and reliable products and services
• Ensuring compliance with Good Distribution Practices (GDP);
• Ensuring quality assurance and compliance of HPTs

Qualifications

• Bachelor’s Degree in Pharmacy
• Master’s Degree in the following fields Business, Health Economics, Supply Chain Management, or any other related field from a recognized institution;
• Current registration by the Pharmacy & Poison’s board
• Current membership with the Pharmaceutical Society of Kenya
• Leadership course lasting not less than four (4) weeks from a recognized institution;
• Proficiency in computer applications;
• Demonstrated merit and ability as reflected in work performance and results; and Fulfil the requirements of Chapter Six of the Constitution.

Experience

• A minimum period of twelve (12) years in relevant work experience and at least four (4) in a Management position in the Public Service or Private Sector;

Job Ref. No KEMSA/CSD/2022/006:

Scope of Work /Duties /Responsibilities

• Interpreting and implementing Human Resource policies, strategies, guidelines and regulations;
• Coordinating the administration and processing of the payroll/Human Resource database; Managing employee relations and staff discipline;
• Coordinating the implementation and monitoring of Human Resource Planning and staff development programs;
• Carrying out periodic reviews of human resource terms and conditions of service;
• Reviewing and updating staff rules and regulations;
• Implementing Performance Appraisal System (PAS);
• Carrying out annual surveys on employee satisfaction (ESS), Work Environment Satisfaction (WES) and Training Needs Assessment (TNA);
• Facilitating staff welfare, reward and employee benefits programs;
• Implementing staff welfare, reward and employee benefits programs;
• Developing and implementing Division work plans, budgets and programmes; and
• Managing staff performance in the Human Resource Department.

Qualifications

• Bachelor’s degree in any of the following: - Human Resource Management; Human Resource Development or equivalent qualification from a recognized institution;

OR

• Bachelor’s Degree in any of the following fields: Sociology, Public/ Business Administration, or any other relevant qualification from a recognized institution Plus a Diploma in any of the following disciplines: Human Resource Management, Industrial Relations, Labor Relations, Pensions or its equivalent qualification from a recognized institution;
• Master’s degree in any of the following disciplines: Human Resource Management, Finance, Accounts, Administration, Public Administration, Business Administration, or equivalent qualification from a recognized institution;
• Post graduate Diploma in Human Resource Management, Industrial Relations, Business/Public Administration from a recognized Institution;
• Part III of the Certified Human Resource Professional (CHRP) or equivalent qualifications from a recognized institution;
• Certificate in Management Course from a recognized institution;
• Proficiency in computer applications;
• shown merit and ability as reflected in work performance and results; and
• Fulfilled the requirements of Chapter Six (6) of the Constitution.