PATH Careers

Responsibilities:  

• Lead the development, implementation, and maintenance/refinement of the project MEL system, including developing and operationalizing data collection processes to ensure reporting against custom and donor-required indicators; setting targets (as required); monitoring progress against established project targets; ensuring timely and accurate data collection; and implementing a learning agenda across all the technical components of the project. 
• Lead development of all required project data reporting, including for quarterly/annual reports and PEPFAR DATIM submissions; monthly donor and project reporting; and other donor-requested reporting processes, including sharing interim/final data to facilitate development of reports, project updates, and/or communications products; driving data compilation and analysis to inform performance monitoring discussions; and other required PEPFAR reporting (e.g., Expenditure Reporting; Human Resources for Health Inventory Reporting, etc.).   
• Lead development of MEL-related sections of project workplans and reports. 
• Lead implementation of MEL-related activities in alignment with approved workplans and budget, ensuring activities are completed on time and within budget.  
• Closely monitor progress against key project indicators and priorities, conduct analyses, and present findings to project leadership, in particular flagging performance gaps/challenges.   
• Work with project leadership and technical staff to develop a project learning agenda; develop and implement tools, forms, and other materials to gather information to inform learning questions; support analyses to develop conclusions and findings related to learning questions; and coordinate with the technical team to develop materials to disseminate findings (e.g., briefs, conference abstracts, publications, presentations etc.).  
• Provide technical assistance and capacity building to project sub-awardees to ensure proper, consistent, and regular use of data collection and reporting processes; lead MEL team to conduct regular data quality audits of sub-awardee data and support sub-awardees to participate in donor or GoK data quality audits.  
• Serve as a project representative on MEL/data-related working groups, meetings, or other discussions convened by USAID, GoK, or other forums, including actively working to ensure that project-related MEL systems are aligned with government reporting systems.  
• Support the project to respond to other ad hoc internal and external data requests and needs, including maintaining strong linkages with other members of the technical team to ensure data-related needs are addressed.  

Required Experience  

• Graduate degree (Master’s or higher) in public health evaluation, public health, epidemiology, statistics, demography, or related field. 
• Minimum of 8 years of experience in MEL of USAID-funded programs of similar scope and size, with at least 4 years in a senior/coordination role.  
• Demonstrated experience in developing and maintaining data collection systems in Kenya at health facility and community-levels, including providing technical assistance to community and facility-based health providers on data compilation and reporting. 
• Proven ability to develop and implement quality assurance and project performance monitoring systems, with demonstrated experience applying analytical skills to use data to identify and inform shifts in project implementation for improved quality and impact.  
• Proven experience leveraging new technologies and software to strengthen MEL.  
• Excellent proficiency in Microsoft Office Suite (Excel; PowerPoint, Microsoft Word, Outlook) required; experience with DHIS2, Tableau and/or other database or data visualization software strongly preferred.   
• Experience working in Kenya preferred.  
• Excellent verbal and written communication skills, with full proficiency in English.

Job Purpose  

The Deputy Chief of Party will be responsible for the overall technical oversight of the project and is specifically responsible for project implementation, support, and maintenance of the Health Information Exchange components. The DCOP reports directly to the Chief of Party (COP) and will take a leadership role in ensuring technical implementation and ensure the project meets stated goals and reporting requirements. S/he will coordinate with other technical leads of key stakeholders, other USG implementing partners, and GOK, both at the county and national level. S/he should be knowledgeable about current innovative digital health implementations approaches and state-of-the art digital health solutions delivery approaches. S/he will assume the responsibilities of the COP in the absence of the COP.  

Principal Responsibilities 

• Assist the CoP with strategic and operational planning, including work planning, and ensure project compliance with all contractual reporting and financial requirements of USAID and PATH Kenya. 
• Assist the CoP in creating and maintaining good working relationships with USAID, Ministry of Health, sub-contractors, and other program partners. 
• Manage staff, partners, and operations ensuring close coordination and collaboration between the project’s various teams.  
• Manage deadlines, draft reports, maintain records, and monitor achievement of benchmarks in the agreement.  
• Oversee the grants management process, specifically support the design and management of an open, transparent, and competitive grants making process.  
• Supervise the implementation of sub awards. 
• Mentor and manage staff in a respectful and transparent manner, working with local staff to build their technical and administrative capacity.  
• Work closely with appropriate project personnel to respond to PATH Kenya’s business development approved grants and request for proposals. 
• Serve as acting CoP in their absence. 

Required Qualifications Education, Experience & Competencies  

• At least Eight (8) years of experience managing complex digital health programs of similar scope and dollar value.  
• Demonstrated competency in leading teams in designing, developing, testing, implementing diverse digital health solutions including mobile and web applications. 
• Minimum of a master’s degree in public health, public administration, public policy, international development, information technology, or a related field; 
• At least eight years’ experience in partnership building, especially with the government representatives, donors, the private sector, and local community organizations.  
• Working knowledge of USAID policies and procedures.  
• Knowledge of administration, human resources (HR) practices, budget management.  
• Experience recruiting, forming, and successfully managing teams and ensuring the quality of their products.  
• Demonstrated success in multicultural environments is required.  
• Strong written and verbal communication skills in English required. 

Responsibilities:

• Provide technical support and coordination for the design, development, and planning of REACH buy-ins, including direct engagement with country stakeholders.
• Provide technical support for the implementation of REACH activities in buy-in countries, with a focus on improving the quality of clinical and community case management, strengthening referral systems, and pre- and in-service capacity building in case management, MiP, and SMC.
• Support the development of and review of annual reports, tools and guidance, and other relevant deliverables, ensuring high-quality documents and deliverables.
• Develop and maintain collaborative relationships with internal and external partners to advance project objectives and to assist REACH country teams to engage partners and technical expertise for discrete work plan tasks.
• Assist in monitoring, tracking, and communicating overall progress of plans and activities

Required skills and experience:

• Advanced degree in Public Health or related field.
• Six+ years of experience providing technical assistance and/or direct implementation experience of malaria programs focused on African countries.
• Excellent technical skills in the areas of malaria surveillance, monitoring, and evaluation with the ability to deliver quality, high impact projects while providing value to donors.
• Expertise in working with Ministries of Health and other stakeholders, donors, and partners to develop and build consensus on implementation plans and manage them to success.
• Experience engaging and supporting USAID mechanisms, with preference for experience working on USAID contracts.
• Demonstrated experience working in coordination with international, regional, and national NGOs.
• Excellent interpersonal skills with ability to interact in a culturally sensitive manner with diverse internal and external individuals.
• Critical thinker, creative problem-solver, and innovator.
• Fluency in English required, French proficiency preferred.
• Ability to travel internationally an estimated 20-30% of the time.

• The project is implemented at the county level, in the community and health facilities in the counties of Homa Bay, Migori, Nyamira, Kisumu, Kakamega, Vihiga and Kisii, in close collaboration with and support of county health management teams, department of children and social services and the Ministry of Health of Kenya.

Responsibilities:

• Support the program officers and the M&E officers in the preparation of logistics for off-site activities such as trainings, meetings.
• During the mentioned activities (meetings, trainings, and workshops), support in participant registration and verification.
• Post activity, support in the compilation of MPESA outputs for the program and M&E teams including verification of the activity to be in line with the approved WAR and budget .
• Accompany with the program officer in conducting based SSV to facility and community sites.
• Participate in activities such as PPSGs, MDTs, data review meetings at the site level
• Document and report on weekly activities undertaken Perform other duties as assigned by team.

Required Qualifications and Skills

• An undergraduate Degree or diploma in health or community related field.
• Fresh /recent graduates (at most 2 years post-graduation exposure)
• Strong attention to detail.
• Excellent oral and written communication skills.
• Good time management skills and the ability to prioritize.
• Proficiency in Ms. Office applications, especially word and excel.
• Drive to be a self-starter.
• Good time management skills and the ability to prioritize
• Legal Authoriation to work in Kenya

Responsibilities:

• Work closely with PATH Malaria Program and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings.  
• Collaborate with finance and program team to provide support in the implementation of projects as defined in the work plan.  
• Participate in activities during and after meetings, such as setting up conferences and online calls, taking minutes, and assisting the Project Manager with follow-up activities.  
• Assist the Project Coordinator in planning and coordinating the full range of logistics for workshops, meetings, and fieldwork exercises.  
• Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and fieldwork exercises.  
• Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure that vendor invoices are paid in a timely manner.  
• Ensure that all financial transactions are properly coded and charged to the correct project codes.  
• Coordinate with project teams to ensure smooth coordination of administrative tasks.  
• Work closely with the procurement team to coordinate the purchase of project services and supplies.  
• Coordinate travel arrangements for team members and consultants; Monitor team member travel schedules, including support for changing arrangements during travel and follow-up activities such as reimbursement requests.  
• Support the development and implementation of project management systems to coordinate, track, analyze, and report progress on all project-related activities. 
• Participate in the process of monitoring the implementation of key project tasks and recommendations, with a focus on operational aspects.  
• Participate in program development, proposal writing, and budgeting as required.  
• Provide support to the PADM to ensure the accuracy of the inventory of the project. 
• Perform any other relevant duties as may be assigned by the supervisor from time to time. 

Required skills and experience:

• Degree in Accounting, Management, Business Administration, or related field with at least 2 years of experience 
• Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines.  
• Excellent attention to detail and results focused while able to adapt to changing priorities.  
• Strong interpersonal and organizational skills  
• Ability to organize and implement events for large groups and international guests.  
• Excellent and demonstrable organization, communication, and writing skills.  
• Ability to manage time efficiently and work independently.  
• Experience working with International NGOs and donors is preferred. 
• Fluency in written and oral English is required.
• Ability and willingness to travel. 
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook and Teams 

Responsibilities:

• Work closely with PATH Malaria Program and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings. 
• Liaise with all relevant stakeholders, including ministries of health, universities, NGOs, civil society, and private sector partners to implement planned activities.
• Establish and maintain positive working relationships with project partners.
• Provide input on standard operating procedures for project implementation.
• Develop reporting templates and processes to ensure timely and organized delivery of data and reports.
• Work with in-country and PATH administrative contacts to facilitate contractual and financial reporting requirements.
• Correspond closely with the US-based team and provide updates on project progress and issues.
• Monitor start-up activities closely and troubleshoot problems as they arise.
• Conduct field visits to surveillance sites to ensure adherence to established protocols.
• Conduct site visits of partners to ensure activities are being implemented as planned.
• Support the Chief of Party in the development of annual workplan.
• Collaborate with the Finance team in the elaboration of annual budget.
• Participate in technical review committee for grants under contracts, as applicable and as needed.
• Supervise the Program Administrative Assistant
• Perform any other relevant duties as may be assigned by the supervisor from time to time.

Required skills and experience:

• A minimum of 3 years of experience coordinating technical activities among different stakeholders; including ministries of health, universities, NGOs, civil society, and private sector partners
• Bachelor’s degree in public health or similar required, Master’s degree preferred.
• Experience supporting USAID and/or PMI funded health projects, Familiarity with malaria programs.
• Experience interfacing with and navigating governmental and nongovernmental organizations.
• Demonstrated effective project management and organizational skills.
• Ability to work with a variety of partners with minimal supervision.
• Excellent written and oral communication skills.
• Team-oriented and ability to facilitate productive working relationships inside and outside the organization.

Responsibilities

Administrative Support - 50%

• Support with executing HUB meetings, coordinate virtual meetings with staff, support communication during meetings, and share information to promote learning.
• Support with preparation of Board meetings
• Track and ensure actionable items of the agenda are followed and appropriately reported.
• Administrative and project-based assignments including scheduling and logistics of travel, coordinating and arranging meetings, handling information requests, preparing reports, correspondence and liaising with internal and external clients as needed for tasks linked to the Director's office.
• Preparation of meeting documentation including agenda items and capturing meeting minutes
• Provide regular consolidated briefs and updates to the Kenya Country Director.
• Act as lead planner and coordinator for country level events linked to the Director's Office.
• Facilitate the development of presentation materials and serve as writer, editor, and proofreader.
• Coordinate and Collate information for the Hub Director's office e.g., project reports
• Prepare itineraries and manage schedules for Executive Team members visiting the Kenya country program
• Perform other duties as required by the Kenya Country Director

Travel and Events Planning - 50%

• Assist in the planning of workshops, trainings, meetings and other events.
• Assist in arranging travel and hotel bookings for PATH local and international staff, consultants and partners.
• Assist in visa application for both local and visiting staff and preparation of invitation letters as needed.
• Assist in verification, review and reconciliation of invoices received from the travel agent, hotels and other vendors, and assist in the registration of those invoices in ERP system.

Requirements and Qualifications

• Diploma or Bachelor’s degree in a relevant field with experience in communications.
• Five (5) years of experience providing administrative support, and managing communications, with an added advantage for those with senior leadership support and board experience.
• Proficient computer skills, including Microsoft Office Suite (Word, PowerPoint, and Excel)
• Experience scheduling appointments and updating calendars.
• Excellent written and verbal communication skills
• High level of professionalism and discretion in undertaking of duties
• Ability to multitask.
• Excellent time management and prioritization skills
• Comfortable in a fast-paced environment with multiple tasks and projects
• Able to organize and manage large amounts of tasks, schedules, and information
• Self-directed and able to work without supervision
• Energetic and eager to tackle new projects and ideas
• A great researcher and effective writer with ability to use business language
• Initiative driven and not afraid to speak up and make recommendations for a different approach or suggestions.
• Developed self-awareness, ability to work and collaborate with results driven multi-cultural teams.

Responsibilities:

• Lead technical, management, and monitoring aspects of project activity implementation, and ensure adherence to PMI technical guidance and global best practices.    
• Provide support to project countries, ensuring high-quality interventions across all technical areas.
• Manage introduction and scale-up of technical interventions.
• Support developing project work plans and guide the design of specific, quantifiable performance indicators and targets for core and country programs, and reporting results.
• Contribute to identifying and scaling-up best practices in malaria diagnosis and case management, malaria in pregnancy, and community case management.
• Contribute to the design and drafting of research findings, publications, project updates, guidance documents, presentations and donor reports.
• Collaborate with other teams in PATH including diagnostics, maternal, newborn and child health, center for data and digital health, for their technical inputs into project deliverables and activity plans.
• Work closely with the relevant stakeholders, including ministries of health, universities, NGOs, civil society, and private sector partners in coordinating activity implementation.

Required skills and experience:

• Master’s degree or higher in public health, medical sciences, or other related area. 
• Minimum of 7 years of providing technical leadership in designing and implementing malaria control or related programs in service delivery activities, collaborating closely with National Malaria Control Programs and other government and civil society stakeholders at country level. 
• Experience supporting USAID and/or PMI funded health projects, with preference for malaria interventions.
• Familiarity with stakeholders in the malaria services space, including malaria case management, prevention of MiP, SMC, surveillance, health systems strengthening, data collection and use for service delivery.
• Proven ability to multi-task and collaborate work effectively with senior staff, colleagues, donors, partner organizations, stakeholders, local institutions, and others at all levels.
• Strong problem-solving, organization skills and a positive, solution-oriented approach to challenges. 
• Ability to work in a complex environment with multiple tasks, short deadlines, and an emphasis on quality.
• Excellent analytical, presentation and report writing skills.
• Excellent skills in facilitation, team building and coordination.
• Extremely detail-oriented, with the ability to communicate effectively and concisely, both orally and in writing.
• Strong work ethic, resourcefulness, integrity, credibility, and dedication to PATH’s mission.
• Professional proficiency in English required.

Responsibilities:

• Monitor budgets and keep project management updated about spending against project budgets.
• Assist in ensuring monthly approval of payroll; monitor funds balances, and conduct; bank account reconciliations.
• Ensure compliance with all USAID and PATH policies, practices, and regulations; advise project staff on donor requirements.
• Analyze project expenses, including partner financial reports, on a monthly and quarterly basis.
• Prepare monthly financial projections, forecasts and cash requests.
• Coordinate input for the annual work plan and budgeting process with the project team.
• Support procurement of in-country commodities and other project equipment as needed, in collaboration with REACH Director of Finance and Administration.
• Support project team to identify and ensure that necessary approvals are secured.
• Process and review payment vouchers for advance requests. Track outstanding advances and follow up to ensure all are cleared on timely basis and in line with PATH’s financial policies.
• Respond on a timely basis to all suppliers’ inquiries, reconcile all the suppliers’ statements with PATH’s records and update the Director of Finance and Administration on any discrepancies.
• Respond to staff inquiries on a timely basis on any financial issues.
• Carry out monthly Bank Reconciliations.
• Process and review payment vouchers for supplier’s payments, posting transactions in Business World.
• Support follow-up on receipts from service providers for VAT reports to USAID as needed. Ensure that Foreign Tax reports are accurate and submitted on time by CSOs.
• Support internal and external audits including monitoring completion of corrective action.
• Support property and asset management including IT, equipment, transportation and insurance.
• Support procurement processes in Business World and follow up to ensure that they are delivered on time with required specs.
• Plan for all logistics required for CSOs trainings/Workshops. 

Required skills and experience:

• Bachelor’s degree or higher in accounting or business-related field.
• Full CPA-K qualification
• Minimum of five years in an administrative and financial management position in an international organization, USAID experience preferred.
• Experience in developing, monitoring, and reporting on complex budgets.
• Thorough knowledge of applicable USAID rules and regulations.
• Proficiency in Ms Office applications including word and excel, hands on work experience with QuickBooks-Multi currency and payroll processing.
• Experience in managing project funds, preparation of bank reconciliations, financial statements, and financial reporting and data analysis, auditing, and taxation.
• Able to work as part of a team and to build strong working relationships.
• Excellent attention to detail, sound planning and organizational skills, and problem-solving skills.
• Analytical approach to work and strong time management skills
• Ability to communicate effectively both orally and in writing.
• Strong work ethic, resourcefulness, integrity, credibility, and dedication to PATH’s mission.
• Professional proficiency in English required.