Program Assistant, PMI REACH Malaria- Kenya

Responsibilities:

• Work closely with PATH Malaria Program and Ministry of Health program administrative focal point to assist and provide technical support for planned and unplanned events and meetings.  
• Collaborate with finance and program team to provide support in the implementation of projects as defined in the work plan.  
• Participate in activities during and after meetings, such as setting up conferences and online calls, taking minutes, and assisting the Project Manager with follow-up activities.  
• Assist the Project Coordinator in planning and coordinating the full range of logistics for workshops, meetings, and fieldwork exercises.  
• Develop detailed budgets for activities; prepare financial reports for workshops, meetings, and fieldwork exercises.  
• Initiate payment processes in BusinessWorld and follow up with the accounting team to ensure that vendor invoices are paid in a timely manner.  
• Ensure that all financial transactions are properly coded and charged to the correct project codes.  
• Coordinate with project teams to ensure smooth coordination of administrative tasks.  
• Work closely with the procurement team to coordinate the purchase of project services and supplies.  
• Coordinate travel arrangements for team members and consultants; Monitor team member travel schedules, including support for changing arrangements during travel and follow-up activities such as reimbursement requests.  
• Support the development and implementation of project management systems to coordinate, track, analyze, and report progress on all project-related activities. 
• Participate in the process of monitoring the implementation of key project tasks and recommendations, with a focus on operational aspects.  
• Participate in program development, proposal writing, and budgeting as required.  
• Provide support to the PADM to ensure the accuracy of the inventory of the project. 
• Perform any other relevant duties as may be assigned by the supervisor from time to time. 

Required skills and experience:

• Degree in Accounting, Management, Business Administration, or related field with at least 2 years of experience 
• Ability to work in multi-site project team with minimal supervision, including demonstrated history of being a proactive problem solver who can work effectively under deadlines.  
• Excellent attention to detail and results focused while able to adapt to changing priorities.  
• Strong interpersonal and organizational skills  
• Ability to organize and implement events for large groups and international guests.  
• Excellent and demonstrable organization, communication, and writing skills.  
• Ability to manage time efficiently and work independently.  
• Experience working with International NGOs and donors is preferred. 
• Fluency in written and oral English is required.
• Ability and willingness to travel. 
• Proficiency in Microsoft Word, Excel, PowerPoint, and Outlook and Teams