US Embassy Kenya Careers

Duties

• The incumbent reports to various sections throughout the Embassy, providing intermittent administrative assistance as needed. As directed by Section Chiefs, duties include administrative functions: i.e, draft correspondence, diplomatic notes and demarches; type reports and cables; prepare briefing books and talking points; answer telephones and screen calls; take accurate messages; meet and escort visitors and work crews; sort and distribute mail; organize and maintain paper and electronic filing systems; schedule and take notes at meetings; schedule appointments; and perform other administrative support functions.    Works directly under the supervision, direction of the Section Chief and indirectly reports to the Supervisory Human Resources Officer (S/HRO).

Qualifications and Evaluations

Requirements:

Experience: 

• Two years' experience in Administrative and clerical office experience is required.

JOB KNOWLEDGE: 

• Incumbent will need to have a broad knowledge of the Embassy, including all Agencies.  The incumbent will interact with employees from the Embassy and other Agencies as well. Job holder must have a good general knowledge of agency correspondence and other applicable office procedures. The incumbent must be able to respond to some questions from VIP visitors and the Front Office regarding Area. Confidentiality is imperative.  Must be able to interact with VIP visitors and the Front Office.

Education Requirements:

• A High School Diploma is required.

Evaluations:

LANGUAGE PROFICIENCY: 

• English Level IV (Fluent) Speaking/Reading/Writing is required.

SKILLS AND ABILITIES:

• Attention to detail and accuracy is required as well as proficiency in Microsoft Suite to include PowerPoint, Excel, Outlook and in house applications such as MyData and MyServices.  Ability to prioritize and organize tasks to accomplish the workload.  Excellent interpersonal and customer service skills are mandatory to develop cooperative working relationships.  Could work flexible hours and in different sections at short notice.  Requires a SECRET security clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass security certifications.

Duties

• Under the general supervision of the Head of Acquisition Department, the incumbent is the de facto head of the shipping unit (primary point of contact) for the Office, preparing and packing outgoing shipments of library materials to the Library of Congress (LOC) in Washington, DC and more than 30 academic institutional participants in The African Cooperative Acquisitions Program (AfriCAP). Incumbent (1) performs exit checks on all materials received in the Shipping Unit; (2) Prepares packing lists and finalizes boxes of materials for shipping to LC-Washington and AfriCAP participants; (3) Prepares airway bills for inbound and outbound shipments and works with the shipping company to arrange for pickup; (4) Communicates with AfriCAP participants regarding shipment information and prepares any other supporting materials; (5) Procures shipping supplies from the local market as required.
• Incumbent is also responsible for unpacking and preliminary sorting of inbound shipments of library materials from 30 Suh-Saharan African countries. 

Qualifications and Evaluations

Requirements:

EXPERIENCE:  Two years prior experience as a Shipping clerk or technician in a shipping company, library, publishing/distribution house, warehouse, or mailroom is required.

JOB KNOWLEDGE:  Familiarity with materials packing and shipping operations. Job holder must have good knowledge/understanding of the local laws and procedures for import/export, customs, tax exemption, local logistics and shipping.

Education Requirements:

Mandatory: 

• Completion of Secondary School is required.

Evaluations:

• LANGUAGE: English Level II (Basic, reading/writing/speaking) is required. (This may be tested).
• Kiswahili Level III (Good working Knowledge, reading/writing/speaking) is required.
• SKILLS AND ABILITIES: Able to distinguish between different types of library materials. Able to use computer software (MS Office, including e-mail). Basic keyboarding skills.
• EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Duties

• The Political Associate is responsible for a broad range of analytical reporting, information gathering, and advocacy on host country political issues. Assists the political section in developing policies and programs for the host country, taking into account local social and political conditions and trends and U.S. objectives. Must be able to obtain and hold a Secret clearance for handling classified information.

Qualifications and Evaluations

Requirements:

EXPERIENCE:

Option 1

• Education: A bachelor’s degree in political science, law, journalism, international relations, or public policy is required.
• EXPERIENCE: At least three years in a job involving research, analysis, advocacy, and/or program management on issues related to political science, national security, international business and economics, international relations, education, human rights, communications, law, or development is required.

OR

Option 2

• Education: 2 years of college/university studies
• EXPERIENCE: At least five years in a job involving research, analysis, advocacy, and/or program management on issues related to political science, national security, international business and economics, international relations, education, human rights, communications, law, or development is required.

OR

Option 3

Education: High School diploma

• EXPERIENCE: At least seven years in a job involving research, analysis, advocacy, and/or program management on issues related to political science, national security, international business and economics, international relations, education, human rights, communications, law, or development is required
• JOB KNOWLEDGE: Extensive knowledge and understanding of U.S. foreign policy objectives in Kenya, particularly related to democratic and governance sector is required. Thorough knowledge and deep understanding of Kenyan political institutions and social and development issues is required. Good understanding of host country constitution, laws, and legal decisions related to human rights issues, political trends and the operations of NGOs in the democracy and governance sector is required.

Education Requirements:

Option 1

• Education: A bachelor’s degree in political science, law, journalism, international relations, or public policy is required.
• EXPERIENCE: At least three years in a job involving research, analysis, advocacy, and/or program management on issues related to political science, national security, international business and economics, international relations, education, human rights, communications, law, or development is required.

OR

Option 2

• Education: 2 years of college/university studies
• EXPERIENCE: At least five years in a job involving research, analysis, advocacy, and/or program management on issues related to political science, national security, international business and economics, international relations, education, human rights, communications, law, or development is required.

OR

Option 3

Education: High School diploma

EXPERIENCE: At least seven years in a job involving research, analysis, advocacy, and/or program management on issues related to political science, national security, international business and economics, international relations, education, human rights, communications, law, or development is required

Evaluations:

• LANGUAGE: English Level 4 - Fluent; written/spoken, including the ability to translate.
• SKILLS AND ABILITIES: Strong oral and written communication skills are required to develop and maintain relationships with external contacts, analyze and report on human rights and political issues, and provide policy and program recommendations to Embassy officials. Strong organizational skills. Must be able to work in a fast-paced, high productivity environment independently with limited supervision of day-to-day activities.
• EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass security certifications.  

Duties

Job Overview

• The position serves as deputy and senior public health advisor to the Partner Management Pillar, Associate Director. The position shares oversight responsibilities for administration of cooperative agreements and has direct responsibility for day-to-day coordination of the pillar administrative management activities that implement or support the United States Government’s (USG) President’s Emergency Plan for AIDS Relief (PEPFAR) in Kenya.
• Duties and responsibilities include day-to-day supervision of pillar staff, program planning and development, partner management, and cooperative agreement oversight. The position provides direct support to the Partner Management Associate Director to ensure all pillar activities contribute to measurable results that are in accordance with agency regulations, PEPFAR strategic objectives, international ethical guidelines, and standards for public health care. The position provides supervision to Partner Management Specialists in the Pillar. Position reports to the Associate Director of Partner Management (GS14-96CD1186).

Qualifications and Evaluations

Requirements:

EXPERIENCE:  

• At least 10 years of progressively responsible public health administrative or management experience in public health service-delivery projects within an HIV/AIDS intervention framework is required.

JOB KNOWLEDGE:  

• Position must possess comprehensive knowledge of cooperative agreement programs, policies, regulations, protocols and ethical considerations applicable to the development and administration of national or international HIV/AIDS public health programs. Position must have a detailed understanding of the President’s Emergency Plan for AIDS Relief (PEPFAR) and a good working knowledge of U.S. Government public health programs and strategies. A detailed working knowledge of host government and international public health systems is required. A detailed technical working knowledge of administrative, budgeting and fiscal management systems in support of funding mechanisms such as contracts, cooperative agreements, grants, and purchase requisitions is required.

Education Requirements:

• Master’s degree or host country equivalent in public health, public administration, business administration, management, finance or related is required.

Evaluations:

• Post may choose to add the phrase “This may be tested” after a language, skill, and/or ability.  Review the VA template for specific information.

LANGUAGE:  

• English: Level 4 - Fluent; written/spoken, including the ability to translate.
• Kiswahili Level 4 - Fluent; written/spoken, including the ability to translate.

SKILLS AND ABILITIES: 

• Strong leadership and interpersonal skills to work with all levels of staff in a team setting to accomplish program goals are required. A high level of oral and written communications skill is required to convey program progress, technical requirements, and to influence organizations to adopt strategies for HIV/AIDS/TB program activities. Proficient knowledge of computer software programs, including Microsoft Office 365, is required. Regular demand for keyboard with good working speed and accuracy for use in preparation of reporting documentation is required. The faculty for making budgetary mathematical computations is required.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Closing Date:04/25/2024

Duties

• Processes immigration petitions and applications, including giving recommendations on the proper disposition of requests for immigration benefits. Liaises with the public, U.S. and international government agencies, international and non-governmental organizations on a wide range of immigration matters within the jurisdiction of the U.S citizen and Immigration Services (USCIS) Nairobi Field Office. Facilitates the operations of USCIS Nairobi through reporting, identity verification, fraud detection, and other support activities.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  

• Minimum of five years of experience reviewing, researching, and analyzing petitions and applications for immigration benefits involving complex regulatory framework; and extensive customer service experience is required.

JOB KNOWLEDGE:  

• Knowledge of the U.S. Immigration and Nationality Act (INA), Title 8 of the Code of Federal Regulations (CFR) and related court decisions, policies, and procedures, as well as knowledge of Kenyan civil and criminal law. Working knowledge of U.S. Citizenship and Immigration Services and its relevant systems. Familiarity with the U.S. Refugee Access Program and its implementing partners.  Strong comprehension of the Foreign Affairs Manual. Familiarity with U.S. Embassy Nairobi’s organizational structures and procedures.

Education Requirements:

Mandatory: 

• Bachelor’s Degree in law, international relations, or political science or business relations is required.

Evaluations:

LANGUAGE: 

• Level IV English (Fluent; reading/speaking/writing) (This may be tested).
• Level III Kiswahili, Somali or Tigrinya (Good working knowledge; speaking/reading/writing) is required.
• Must have excellent oral and written communication skills in English and second language (Kiswahili, Somali or Tigrinya, including strong presentation skills, the ability to persuade and mobile stakeholders, and the ability to prepare professional reports.
• Excellent interpersonal and communication skills, and the ability to develop and maintain strong working relationships with a broad range of individuals, government entities, and organizations.
• Self-motivation and the ability to work independently in an efficient and timely manner.
• Strong analytical and problem solving skills.
• Ability to work in a cooperative, team oriented manner.
• Ability to monitor and analyze projects in various stages of design and implementation, including developing spreadsheets and reports, to ensure timely achievement of deliverables.
• Ability to analyze the most complex and/or sensitive applications and petitions and to apply a complex body of law to make authoritative recommendations.
• Ability to independently organize and execute work, including numerous conflicting demands.
• Ability to work under extreme pressure to independently organize and execute work effectively and efficiently.
• Ability to use many and varied sources to research applications and petitions.
• Ability to deal directly with the public effectively and courteously.
• Must be extremely detail oriented and have an excellent ability to calculate, review, and assemble numerical data.
• Must exercise tact and good judgement in dealing with the public and government officials and remain objective in emotional and tense situations while effectively explaining the law, policies, and procedures.
• Must be able to draft difficult and sensitive correspondence and reports in clear, precise, and correct English.
• Must be able to comprehend, interpret, and analyze complex legislative changes in U.S. immigration law to provide clear, concise, and authoritative guidance to others, including Department of State employees.
• Ability to exercise a high-level of discretion with respect to confidential or sensitive information.
• Must be proficient in utilizing broad knowledge of computer applications and systems

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Duties

Basic Function of Position 

• Working in the Facility Management section of the Embassy, the General Maintenance Worker carries out scheduled and unscheduled maintenance and minor repair work on the plumbing system and fixtures, general welding and masonry work in all mission buildings and facilities including residential owned and leased properties.

Qualifications and Evaluations

Requirements:

EXPERIENCE:  

• A minimum of three (3) years of experience in the repair and maintenance of plumbing and commercial or industrial HVAC/mechanical heating, refrigeration and ventilation systems is required.

JOB KNOWLEDGE:

• Maintenance and repair of standard plumbing methods and techniques including potable water and sewage systems, motor starters, thermostats, humidistats, variable frequency drive (VFD) motors and controllers, gravity dampers, sensors, furnaces, hydronic systems, hot water heaters and heat pumps, evaporators and condensers.
• Minor component replacement of motors, valves, pumps, controls and recording instruments
• Plumbing system testing procedures in control devices to monitor, diagnose faults, determine current operating capacity to the design requirements, all in accordance with US and host country regulations.
• Maintenance and repair using industry aligned techniques and procedures for the modification and fabrication of various types of metal and alloy parts and equipment by use of electric and gas welding processes.
• Maintenance and repair using industry aligned techniques and procedures involved in laying a variety of brick, block, stone and concrete in the construction or repair of such items as partitions, walls, walkways and roadways. 
• Reading and working from sketches, architectural and engineering drawings, specifications, schematics, one-line diagrams and material list

Education Requirements:

Mandatory: 

• Completion of secondary school is required and completion of vocational training from an accredited institute recognized as awarding a Trades Certificate in a general construction field is required.

Evaluations:

LANGUAGE:  

• English level II (Limited knowledge) Reading/Writing/Speaking is required. (This may be tested)

SKILLS AND ABILITIES: 

• Must be able to identify problems or dangers, report issues and provide solution.
• Must be able to work as part of a team, work under pressure and a tight schedule.
• Must have flexible approach to work shifts and answer emergency calls at all hours.
• Must possess a valid Kenyan driver’s license with at least five (5) years of experience driving

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Duties
Basic function of the position

• The incumbent provides basic administrative and clerical support for a variety of office-related activities to the Office of Agricultural Affairs (OAA) in Kenya. Provides transportation and office mail delivery by operating government-owned vehicles (GOVs), within the city and the surrounding areas.

Major Duties and Responsibilities
Administrative/Clerical Responsibilities (60% of time)

• Greet and assist visitors in the FAS office. Answer telephone and take messages as needed. Provide helpful response to customers’ queries, either by giving them guidance or referring them to other staff within the FAS Office.
• Make copies of published/printed material.
• Make appointments for the OAA.
• Preview newspapers and prepare file clippings.
• Maintain inventory of expendable supplies – up to $1,000.
• Coordinate and upload GAIN reports into the system, troubleshoot uploading errors as well as tracking report numbers and checking reports after publication for formatting errors.
• Provide logistics support to seminars, VIP visits, or other FAS events. Assist in coordinating vendors or contractors during these events.
• Assist in escorting visitors to the OAA.
• Assist in maintaining FAS database for the OAA.
• Serve as a back-up to Agricultural Assistant on trade data gathering.
• Serve as a backup to Administrative Assistant on Time & Attendance (T&A) for the OAA.

Messenger/Driving Responsibilities (40% of time)

• Participate in planning of VIP schedules and advising the OAA on logistics and protocol.
• Pickup and deliver various correspondence/materials (telegraphic cables, cooperator correspondence, trade publications, letters) to and from specific locations.
• Safely operates a motor vehicle to transport the FAS staff and visitors in support of U.S. Government’s activities, within the city and the surrounding areas.
• Maintain travel log, gas and service log, and submit to supervisor for inspection.
• Maintain vehicle in a clean and serviceable condition, to include cleaning the interior and exterior of the vehicle. Perform basic vehicle inspection in accordance with established schedules and policies.
• Prepare trip reports, vehicle use and fuel logs. Estimate fuel consumption for trips.
• Safeguard U.S. Government property and use U.S. Government resources efficiently, including the fuel-efficient operation of vehicles.
• Drive armored vehicles, as needed.
• Position is the Point of Contact (POC) with dealership to arrange servicing for the vehicles. Value of vehicles: up to $100K.

*Note: This position description in no way states or implies that these are the only duties to be performed by incumbent. Incumbent will be required to perform other duties as assigned by the agency.

Qualifications and Evaluations
Requirements:
EXPERIENCE:  

• Minimum two years of administrative or clerical work experience that includes at least one year of professional driving experience is required.

JOB KNOWLEDGE:  

• Must have general knowledge of the Mission organization, USDA procedures and regulations, and routine office functions. Oral and written instructions from supervisor, as well as FAM/FAH vehicle operation related guidelines. Safety regulations and vehicle manuals. Must be familiar with local traffic rules and regulations of the host country; knowledge of the city and its environment, including driving routes and traffic patterns.

Education Requirements:

• Completion of high school education is required.

Evaluations:
LANGUAGE: 

• English level III (Good working knowledge) Reading/Writing/Speaking is required.
• Kiswahili level III (Good working knowledge) Reading/Writing/Speaking is required.

SKILLS AND ABILITIES: 

• Must have the ability to read maps and plan driving routes. Must have good communication skills, and an ability to handle all employees with professionalism and discretion. Must be able to perform basic vehicle inspection and must possess intermediate level automotive maintenance skills. Must have basic computer skills to complete data entry, maintain reports and for communication purposes. Must have basic numerical skills to estimate the fuel consumption and/or need for trips. Must hold a valid, current license for cars. Must have had a valid driver’s license for a minimum of five (5) years. Operates level C or D armored vehicle with defensive driving skills.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Duties

• Reporting to Head of Acquisitions, incumbent receives, searches, and verifies accompanying financial documentation for all information materials in all formats for the Library of Congress (LOC) and approximately 30 academic institutional participants of the African Cooperative Acquisitions Program (AfriCAP). Creates Initial Bibliographic Cataloging (IBC) records for all new publications selected using the LOC Integrated Library System (ILS) according to the Anglo-American Cataloguing Rules, 2nd ed. (AACR2), Resource Description and Access (RDA), as well as other cataloging metadata creation rules and LOC policies. Incumbent initiates the payment process by creating and updating Purchase Orders and holdings records, thereby authorizing fiscal processing and approval for payments.

Qualifications and Evaluations

Requirements:

• EXPERIENCE: Minimum of two years of work experience in a library setting, experience with online searching and cataloging is required.
• JOB KNOWLEDGE: Knowledge of Machine-Readable Cataloguing (MARC) formats, and Anglo-American Cataloguing Rules, 2nd (AACR2), and database management systems required. Good working knowledge of bibliographic formats and database searching.

Education Requirements:

• University degree in Library or Information Science is required.

Evaluations:

• LANGUAGE: Level 4 English (Fluent, speaking, reading, writing) is required (This may be tested); Level 3 Kiswahili (Good Working Knowledge, speaking, reading, writing) is required.
• Level I (Basic, Writing/speaking/reading) of French, Portuguese, or any other language used in Sub-Saharan Africa is required.
• SKILLS AND ABILITIES: Strong computer skills including library management systems and MS Office required. Basic keyboarding skills required. Basic numerical skills required. Ability to organize work, place priorities and manage time effectively.
• EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass medical and security certifications.

Duties

• The Program Assistant (PA) will serve as International Narcotics and Law Enforcement Affairs (INL)/Nairobi's Contracting Officers' Representative (COR) and Grants Officers' Representative (GOR), with Contracting Officers (CO), Grants Officers (GO) and the INL Program Office in the oversight and management of the contracts and grants funded by INL. The PA will also assist in other programmatic support. The PA reports to the Security and Counter-Terrorism Unit Chief within the Political Section, with INL in Washington DC providing guidance about INL issues.
• The position reports to  INL Director or Designated

Qualifications and Evaluations

Requirements:

Option 1.

• EXPERIENCE: Minimum of 4 years of progressive administrative work, or similar work requiring strong organizational skills is required.
• EDUCATION: A bachelor’s degree in business management, International Relations or Project Management is required.

OR

Option 2

• EXPERIENCE: Minimum of 6 years of progressive administrative work, or similar work requiring strong organizational skills is required.
• EDUCATION: 2 years of College/University studies

OR

Option 3

• EXPERIENCE: Minimum of 8 years of progressive administrative work, or similar work requiring strong organizational skills is required.
• EDUCATION: High School Diploma

JOB KNOWLEDGE:  Must have intermediate computer knowledge in MS Office Suite, and other proprietary software such as International Vetting and Security Tracking System (INVEST), Integrated Logistics Management System (ILMS), ILMS End-Use Monitoring, ILMS ARIBA Spend Management. Knowledge of clerical and office administrative processes required, as well as an understanding of Embassy protocol and processes.

Education Requirements:

Option 1.

• EXPERIENCE: Minimum of 4 years of progressive administrative work, or similar work requiring strong organizational skills is required.
• EDUCATION: A bachelor’s degree in business management, International Relations or Project Management is required.

OR

Option 2

• EXPERIENCE: Minimum of 6 years of progressive administrative work, or similar work requiring strong organizational skills is required.
• EDUCATION: 2 years of College/University studies

OR

Option 3

• EXPERIENCE: Minimum of 8 years of progressive administrative work, or similar work requiring strong organizational skills is required.
• EDUCATION: High School Diploma

Evaluations:

LANGUAGE: Level IV (Fluent) speaking/reading/writing of English is required.

SKILLS AND ABILITIES: Strong writing and reporting skills, as well as typing and numerical skills, organizational and follow-through skills are necessary to be successful in position. Ability to deal tactfully with USG, host country and other officials required. Must be able to obtain and hold a Secret clearance.

EQUAL EMPLOYMENT OPPORTUNITY (EEO):  The U.S. Mission provides equal opportunity and fair and equitable treatment in employment to all people without regard to race, color, religion, sex, national origin, age, disability, political affiliation, marital status, or sexual orientation.

Qualifications:

• All applicants under consideration will be required to pass security certifications.