Accounts Receivable - East Africa

JOB DESCRIPTION 

 

• Timely receipt of customer payments in JDE as per the remittance advises and in compliance with financial policies and procedures

• Processing customer claims in a timely manner, this includes pricing claims, returns, special allowances and rebates

• Weekly reconciliation of Graphic customer receipts and ensuring that there no un allocated receipts at the end of the month.

• Monthly circulation of account statement to all customers

• Ensuring monthly reconciliation of all key customers.

• Ensure all customer invoices are ETR compliant and generating monthly Z reports that reconciles to the monthly sales

• Maintaining credit limits in JDE and ensuring that the same is strictly adhered and in accordance with the company policy

• Monthly preparation of customers DSO reports

• Maintain account receivable files customer files and records.

• Ensuring customer queries are addressed in a timely manner • Ensuring that GL fully reconciles with AR sub ledger

• Assist Accounting Manager in preparation of weekly and monthly customer aging reports.

• Weekly review of AR aging to ensure compliance

• Weekly cash forecasting of customer payments

• Monitor customer account details for non-payments, delayed payments and other irregularities.

• ICO’s are completed accurately and timeously i.e. day 3 for AR. Items older than 3 months are resolved;

• Ensures that company internal control policies and procedures are being adhered to, drives process improvements throughout the company, implement Highest Priorities and Key Control changes as required by Internal Audit Report

• Liaise with external auditors, assist Accounting Manager in preparation of audit requirements, participate in annual audit stock count

• Implementation of external audit recommendations

• Ensure strict adherence to the company credit policy. • Assist in adhoc project management as and when required by the Accounting Manager.

 

MAIN RESPONSIBILITIES / TASKS

KEY PERFOMANCE INDICATORS

• General ledger integrity – Ensuring GL is in tandem with sub ledger
• Successful implementation and adherence to internal controls and external audit and IT recommendations;
• Timely circulation of customers statements
• Real time posting of customer receipts in JDE
• Effective management of AR and resolution of claims and queries;
• No discrepancies in ICO's;
• 100% reconciliation for key customers
• Accuracy and completeness of AR cash forecast

 

EXPERIENCE

• Minimum 2 years prior work-related experience within a busy finance department;
• FMCG experience will be added advantage
PROFESSIONAL SKILLS
• Compliance: Meets accounting financial standards by monitoring expenditures, identifying variances, implementing corrective actions;
• Time Management: Effective time management, work efficiently in a demanding, fast paced environment with tight deadlines;
• Attitude: Must demonstrate initiative, must be able to maintain a positive working relationship when addressing problems and providing solutions, ability to communicate effectively with both external (customers and vendors) and internal customers (finance, sales, manufacturing, human resources, customer service, marketing and supply chain);
• Key Strengths: Must possess a proactive work ethic, including the ability and desire to take ownership of process improvement and other projects when identified, effective problem solver, extremely detailed oriented, ability to work both independently and in a team environment, strong interpersonal skills, effective in motivating to achieve top performance.

EDUCATION AND PROFESSIONAL QUALIFICATION

•Bachelor’s Degree in Accounting or any related business degree
• At least CPA part 2 or ACCA equivalent
• Computer Literacy - Experience in Microsoft Suite (MS Word, Excel Advanced a must, Outlook and PowerPoint)

ANY OTHER REQUIREMENTS

• The candidate will meet current employment equity guidelines.

• The candidate will be a good communicator and have excellent negotiation and conflict resolution skills in dealing with the various departments.