Administrative Assistant

Main Duties and Responsibilities

The duties and responsibilities are:

Operational Roles and Responsibilities

•  Handling external and internal communication directed to the General Manager;
•  Ensuring effective management of the General Managers diary and booking appointments for and on behalf
•  Supervising the support staff assigned to the General Manager
•  Organizing meetings and ensure the General Manager is well prepared for meetings;
•  Provide logistical support at various functions as assigned;
•  Maintain a proper document handling system in the office by keeping an efficient filing and retrieval system;
•  Attend to inquiries and liaise with the appropriate staff as necessary to ensure that needs are satisfactorily attended to;
•  Ensure the efficient and effective flow of communication between the office and customers, senior managers and other staff as appropriate;
•  Carrying out clerical duties e.g. filing and photocopying.
•  Perform any other relevant duties that may be assigned.

Knowledge and Skills Required:

• The job holder must possess:
•  Bachelor’s degree in Business Administration or other related course;
•  Minimum two (2) year experience;
•  Must possess a high degree of confidentiality
•  Must demonstrate high integrity and ethical practice;
•  Must demonstrate ability to work independently with minimum supervision;
•  Must be a team player who is able to work cordially in teams;
•  Must demonstrate ability to multitask;
•  Must demonstrate commitment to operational effectiveness;
•  Should have ability to solve problems by applying relevant business knowledge;
•  Should demonstrate professional expertise in the relevant work area;
•  Must have the ability to communicate for both written and oral communication;
•  Must be able to work under pressure;
•  Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals;
•  Must have knowledge in use of MS office packages.