Kenya Tea Development Agency (KTDA) Careers

Position scope

Reporting to the Group Chief Executive Officer the successful candidate will be responsible for providing advice and guidance in the overall Human Resources management policies, strategies to KTDA Holdings, KTDA managed factories, and KTDA owned subsidiary companies

Key Responsibilities

•  Overseeing the HR policies and procedures, reviewing them and implementing them consistently
•  Ensuring that the core values of the company concerning people, fairness and equal opportunity are upheld
•  Overseeing and directing recruitment in KTDA Holdings, KTDA managed factories and KTDA owned subsidiary companies
•  Liaising with the Board on the recruitment of high level positions in the organization
•  Advising management on the HR and employee relations policies required by KTDA and subsidiaries in all areas of HR management
•  Directing and controlling the operations of the HR function to ensure that they provide cost effective services throughout the organisation
•  Overseeing the management of the change process across the group
•  Formulating and implementing human resources strategies that are integrated with business strategies aimed at improving productivity and ensuring improved performance for KTDA group of companies
•  Developing reward management and remuneration policies, processes and procedures that attract, retain and motivate employees.
•  Planning and executing the human resource development, and talent management programmes to improve individual and corporate performance
•  Overseeing the preparation of budgets for the HR function and oversee implementation and control of the same
•  Advising on employee communication strategies and policies designed to maximize involvement and commitment while minimising conflict
•  Ensuring that the subsidiaries are represented in industrial relations disputes and CBA negotiations and ensuring compliance with trade agreements to maintain industrial peace
•  Overseeing the Administration Transport and Property management functions in KTDA.
•  Ensuring the outsourced service providers performance is monitored
•  Overseeing the execution of divisional/departmental work plan and budgets;
•  Overseeing performance management of staff in the group
•  Identify training needs for the HR staff and mentor and coach staff within the department;
•  Lead the CBA negotiations process and maintain Industrial Peace
•  Facilitate training needs assessment with line Managers of the Group Holdings
•  Organizing and coordination training and capacity building programs for staff and board.
•  Liaise with the finance department to ensure prompt monthly returns of statutory deductions- NSSF, NHIF, PAYE, NITA.
•  Participate in the preparation and implementation of the Strategic Plan.
•  Analyse work processes and recommend improvements where necessary
•  Ensuring that quality, environment, health and safety programs are cascaded to all levels.

Qualifications/Skills/Experience
The ideal candidate must possess the following qualifications and competencies: –

•  A Bachelor’s degree in social science or Human Resource Management or equivalent
•  A Higher National Diploma in Human Resource Management
•  Master’s degree in business related field is an added advantage
•  A certified Member of the Institute of Human Resource Management (IHRM)
•  Minimum fifteen (15) years of work experience five of which should be in a senior role
•  Must possess a high degree of confidentiality
•  Must have strong negotiation skills
•  Must have sound knowledge of the Kenya labour laws and Employment Act 2007
•  Must have demonstrated ability to handle divisional budgets, resources, processes, projects and relationships
•  Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector
•  Must be capable of functioning effectively both as a team player and a team leader
•  Must demonstrate high level of integrity
•  Must have strategic leadership skills with ability to build strategic relationships
•  Should have experience in change management and the ability to drive change in a team
•  Should have high level problem solving and decision making abilities
•  Should be an effective communicator with the ability to handle high level communication
•  Should be result oriented with ability to deliver desired outcome
•  Should demonstrate ability to identify and respond to risk areas within the division
•  Should have effective people management and conflict resolution skills

Main Duties and Responsibilities

The duties and responsibilities are:

Operational Roles and Responsibilities

•  Handling external and internal communication directed to the General Manager;
•  Ensuring effective management of the General Managers diary and booking appointments for and on behalf
•  Supervising the support staff assigned to the General Manager
•  Organizing meetings and ensure the General Manager is well prepared for meetings;
•  Provide logistical support at various functions as assigned;
•  Maintain a proper document handling system in the office by keeping an efficient filing and retrieval system;
•  Attend to inquiries and liaise with the appropriate staff as necessary to ensure that needs are satisfactorily attended to;
•  Ensure the efficient and effective flow of communication between the office and customers, senior managers and other staff as appropriate;
•  Carrying out clerical duties e.g. filing and photocopying.
•  Perform any other relevant duties that may be assigned.

Knowledge and Skills Required:

• The job holder must possess:
•  Bachelor’s degree in Business Administration or other related course;
•  Minimum two (2) year experience;
•  Must possess a high degree of confidentiality
•  Must demonstrate high integrity and ethical practice;
•  Must demonstrate ability to work independently with minimum supervision;
•  Must be a team player who is able to work cordially in teams;
•  Must demonstrate ability to multitask;
•  Must demonstrate commitment to operational effectiveness;
•  Should have ability to solve problems by applying relevant business knowledge;
•  Should demonstrate professional expertise in the relevant work area;
•  Must have the ability to communicate for both written and oral communication;
•  Must be able to work under pressure;
•  Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals;
•  Must have knowledge in use of MS office packages.

Main Duties and Responsibilities
 The duties and responsibilities are as follows:

•  Keying of original source documents like i.e. Manifest, Release Orders into Kwatos & ICMS and Terminal Operating System,
•  Adhere to all port policies, procedures and security protocols
•  Receiving of all types of cargo in the system,
•  Issuing of verification memos, proforma invoices and receipts
•  Issuing of gate passes and final release orders,
•  Providing over-the-counter enquiries on cargo positions and other related queries,
•  Cargo stock control, management and reconciliations,
•  Issuing loading and offloading instruction in documentation,
•  Ensuring safe custody of accountable documents,
•  Reconciling physical cargo and system records,
•  Double checking of all accountable documents before releasing cargo,
•  Performing any other duties as may be assigned from time to time.

Knowledge and Skills Required:
 The job holder must possess;

•  Diploma in Business, Logistics, Transport, Warehousing, Clearing & Forwarding or other related fields.
•  Two (2) years relevant experience.
•  Proficient in use of Terminal Operating System, Excel, Ms Word, Kwatos & ICMS.
•  Attention to detail and a team player.
•  Excellent communication and interpersonal skills.

Main Duties and Responsibilities

•  Ensuring sound maintenance of network system as per set standards,
•  Controlling the accessibility of the data in the network,
•  Providing support services to network users as and when required,
•  Monitoring and reporting any major malfunction of the network system,
•  Ensuring safe custody of equipment and network systems,
•  Participating in network planning, design, development, deployment, and modification,
•  Performing preventive maintenance to ensure maximum uptime,
•  Enforcing of set policies regarding network usage and security,
•  Evaluating and identifying effectiveness of current architecture, business security issues, loopholes and escalate for remedial action,
•  Monitoring and analyze existing Intrusion Detection Systems to identify security issues and recommend areas of update,
•  Identifying potential threats, weaknesses and implement mitigation protocols for the data center,
•  Ensuring the integrity and protection of networks, systems, and applications by technical enforcement of organizational security policies,
•  Carrying out systems backup,
•  Maintaining the TOS and giving support to users,
•  Preparing incidents reports and maintaining current knowledge base of relevant scenarios in the security field,
•  Performing any other relevant duties that may be assigned by the supervisor.

Knowledge and Skills Required:
The Job holder must possess the following;

•  Bachelor of Science, ICT or its equivalent
•  Minimum of five (5) years in a dynamic business entity
•  Membership to CSK will be an added advantage
•  Related certification in Information and Community Technology from accredited institutions
•  Must demonstrate high integrity and ethical practice
•  Must demonstrate ability to execute work assigned with minimum supervision
•  Must be a team player who is able to work cordially in teams
•  Must demonstrate ability to multitask.
•  Should have ability to solve problems by applying relevant knowledge
•  Must have the ability to communicate for both written and oral communication
•  Must be able to work under pressure
•  Must be a flexible person, who is willing to learn and able to work flexible hours to achieve goals
•  Must be able to deliver targets, and a good planner who pays attention to detail
•  Must have knowledge in use of MS office packages

Main Duties and Responsibilities

•  Ensuring efficient traffic flow within the port by preparing port activity plans & schedules,
•  Preparing documentation at the Port for smooth transfer of cargo to CLC,
•  Collecting KPA invoices for settlement and organizing for KPA gate pass through kwatos and ICMS,
•  Coordinating movement of cargo in liaison with transporters,
•  Attending to port related queries and providing up to date information in regards to cargo movement from port to yard,
•  Assisting port assistants in following up cargo movement from port to yard,
•  Reconciliation of cargo transfers and ensuring safety and security of cargo,
•  Taking charge of staff administration in the section including shifts, leave scheduling and performance matters,
•  Updating clients on real time basis on their cargo status,
•  Controlling and approving fuel, flexi and overtime,
•  Adhering to all relevant documentation for transfer of containers/cargo as required by KPA, KRA and other government agencies,
•  Overseeing billings from ICD and liaising with Accounts Payable Officers at CLC for payment, reconciliations, and claims and follow up,
•  Preparing daily port activity reports and circulate to management,
•  Ensuring adherence to statutory requirements for cargo release at the port,
•  Ensuring compliance with OHSE requirements by all staff working in the department,
•  Providing prompt and accurate documentation of cargo movement as per approved procedures and policies,
•  Liaise with shipping companies, customs authorities, port workers, and other stakeholders
•  Assist in the development of the port’s annual budget,
•  Monitor expenses and ensure cost-effective operations
•  Performing any other duties as may be assigned from time to time.

Knowledge and Skills Required:
The job holder must possess;

•  Bachelor’s degree in a business-related field in Freight Management / Logistics) or equivalent,
•  Diploma in Clearing and Forwarding,
•  Minimum of 5 years of experience in port operations,
•  Knowledge in Kwatos and ICMS is an added advantage,
•  Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector,
•  Should have strong analytical and be result oriented,
•  Must have high standards of integrity and ethical practice,
•  Must be capable of functioning effectively both as a team player and a team leader,
•  Should have problem solving and decision-making abilities,
•  Should demonstrate ability to identify and respond to risk areas within the department,
•  Should have effective people management and conflict resolution skills

Main Duties and Responsibilities

•  Ensuring accurate records of all cargo received by inspecting, weighing, and stacking to the required standard and issuing arrival advises to clients,
•  Verifying of release documents, inspection and weighment of cargo before dispatch to clients,
•  Updating of incoming/ outgoing cargo into the TOS and generating reports,
•  Ensuring that all staff attendance registers are up to date and carrying out daily review of casuals’ recruitment based on volumes,
•  Carrying out daily inspection of the warehouse, enforcing safety regulations and protocols within the warehouse,
•  Ensuring all warehouse equipment are properly used and maintained as per the user’s manual and the servicing schedule, and all equipment breakdown are reported and handled in a timely manner,
•  Supervising and motivating staff, all while maintaining staff discipline,
•  Raising OT requests and forwarding for approval,
•  Custodian of the warehouse keys, ensuring timely opening and closing of the warehouse,
•  Ensuring maximum utilization of company resources at warehouse,
•  Generating and submission of accurate, timely and relevant reports,
•  Ensuring continuous process improvement of services,
•  Ensuring customer satisfaction for the consumers of the services offered by the department,
•  Performing any other duties as may be assigned from time to time.

Knowledge and Skills Required:
The job holder must possess:

•  Bachelor’s degree in Business Related field.
•  Minimum of five (5) years of experience in a similar role
•  Diploma in Clearing & Forwarding and Warehousing
•  Must demonstrate high integrity and ethical practice
•  Knowledge of warehouse management system and inventory system will be an added advantage
•  Must be a team player who is able to work cordially in teams
•  Must demonstrate ability to multitask.
•  Must demonstrate commitment to operational effectiveness
•  Should have ability to solve problems by applying relevant business knowledge
•  Must have the ability to communicate for both written and oral communication
•  Must be able to work under pressure
•  Must have knowledge in use of MS office packages

Overall purpose

Reporting to the Head of Operations, the successful candidate will be responsible for the management of new business, renewals, midterm policy changes and claims in order to realise MIB’s profitability, facilitate realization of budgeted production in order to achieve a profitable portfolio.

Key Responsibilities

•  Managing of claims and underwriting business as per Company policy
•  Negotiating terms and conditions and ensuring competitive business placement with reputable underwriters
•  Reviewing of performance of various accounts and products for growth
•  Dealing with and responding to customer’s enquiries
•  Ensuring that clients are advised on claims procedures and requirements
•  Monitoring claim trends and patterns and providing information for management decision making.
•  Ensuring that competitive quotations are concluded on a timely basis
•  Monitoring insurance company’s performance on the service level agreements
•  Budgeting, controlling and monitoring
•  Supervising, appraising staff, and identifying their development and training needs
•  Managing and monitoring processes and service standards to ensure provision of quality and efficient services to customers
•  Developing work plan and budgets for the department for approval
•  Overseeing the execution of departmental work plan and budgets
•  Overseeing performance management of staff in the department
•  Identifying training needs for the departmental staff
•  Mentoring and coaching staff within the department
•  Identifying procurement needs of the department
•  Preparing and submitting all monthly, quarterly and annual reports
•  Performing any other duties as may be assigned from time to time.

Qualifications /Skills/ Experience

The ideal candidate must possess the following qualifications and competencies: –

•  Bachelor’s degree or its equivalent in Business related field
•  Postgraduate Diploma in Insurance
•  Must be a member of ACII or AIIK
•  Minimum of eight (8) years post qualification experience
•  Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector
•  Must have ability to plan, organize, implement and evaluate assigned goals
•  Must demonstrate ability to handle multiple and conflicting priorities, and work under strict deadlines
•  Should have strong analytical and be result oriented
•  Must have high standards of integrity and ethical practices
•  Must be capable of functioning effectively both as a team player and a team leader
•  Must have management skills
•  Must have ability to accurately plan work assignments, prioritize tasks and deliver deadlines
•  Should have problem solving and decision making abilities
•  Should be an effective communicator with the ability to handle both internal and external communication
•  Should have effective people management and conflict resolution skills
•  Must have knowledge in use of MS office packages

Main Duties and Responsibilities 

• Formulating and implementing KTDA power Company’s strategies, policies and procedures;
• Reviewing the organisations work plans and budgets and recommending to the Board for approval;
• Overseeing the execution of organizational work plan and budgets;
• Overseeing performance management of staff in the organization;
• Ensuring training needs of staff are identified and mitigating action taken;
• Managing communications and staff development by cultivating individual talents, promote and secure training resources;
• Building relationships, facilitate team success and providing direction while delegating responsibly;
• Providing training to project managers on technical and business related topics to improve project performance;
• Ensuring good relations with customers, shareholders and the business community are maintained;
• Representing the company in negotiations and discussions with shareholders, state and private organizations;
• Ensuring procurement needs of the organization are well taken care of;
• Ensuring timely and accurate provision of all the relevant reports.
• Ensuring revenue targets and strategic plans are achieved, with all of KTDA power Company’s activities conducted with a high commitment to a business orientation;
• Ensuring compliance to legal and statutory requirements in implementing of projects;
• Overseeing the development and management of Small Hydro Power Projects;
• Ensuring identification and development of other alternative forms of energy;
• Monitoring the operations of KTPC and ensuring efficient management of the Regional Power Companies (RPC’s);
• Ensuring financial, internal control and administrative policies are established and followed.
• Overseeing effective management of human resources for optimal productivity through policies and strategies that attract and retain qualified and competent staff.
• Overseeing development and implementation of corporate social responsibility initiatives and ensure that the image is well projected and protected
• Performing any other relevant duties that may be assigned by the Group CEO.

The ideal candidate must possess the following qualifications, experience and competencies:

• Bachelor’s degree in Engineering or related field
• Masters degree is an added advantage
• A minimum fifteen (15) years of experience, five (5) of which must have been at a senior managerial level;
• A member of the Engineering Board;
• Must have demonstrated ability to handle divisional budgets, resources, processes, projects and relationships;
• Should have thorough knowledge of the relevant sector as well as knowledge of regulatory requirements affecting the relevant sector;
• Must be capable of functioning effectively both as a team player and a team leader;
• Must demonstrate high level of integrity;
• Must have strategic leadership skills with ability to build strategic relationships;
• Should have experience in change management and the ability to drive change in a team;
• Should have high level problem solving and decision making abilities;
• Should be an effective communicator with the ability to handle high level communication;
• Should be result oriented with ability to deliver desired outcome;
• Should demonstrate ability to identify and respond to risk areas within the organization;
• Should have effective people management and conflict resolution skills;
• Must have knowledge in use of MS office packages and engineering software;
• Ability to work under pressure and meet deadlines;

Position scope

Reporting to the Plant Supervisor, the successful candidates will be responsible for ensuring safe and efficient operations of the hydro power plants.

Key Responsibilities

• Assist the plant supervisor in the safe operations and maintenance of the power plant;
• Operating the power generating plant;
• Ensuring operations and maintenance of plant and equipment in conformity with established SOPs.
• Monitoring equipment performance and keeping records of any observed deviations and abnormalities;
• Ensuring regular preventive maintenance activities are carried out in a timely and safe manner;
• Participating in ensuring statutory inspections are carried out;
• Participating in continuous upgrading of machines and equipment to keep pace with changing technology;
• Participating in preparation of budget and adherence to approved levels;
• Participation in the equipment performance monitoring and evaluation exercises
• Ensuring observation and compliance to environmental, health and safety measures and regulations and Coordinating environmental audits;
• Conducting training activities for maintenance staff and other personnel as and when required;
• Develop and implement schedules and procedures for safety inspections and preventive maintenance program;
• Ensuring timely and accurate plant data capture including billing records, energy generation, plant performance among others;

 Qualifications/Competencies/Experience

The ideal candidates must possess the following qualifications, experience and competencies: –

• Diploma in Mechanical or Electrical Engineering;
• Three (3) years of relevant experience;
• Ability to read and interpret electrical, mechanical and hydraulic drawings;
• Ability to maintain mechanical systems;
• Should have working knowledge in the operation of hydraulic machines and specifically in hydraulic turbines, transformers, circuit breakers, intake gates, power distribution lines e.t.c;
• Should be able to troubleshoot complex problems in a power plant;
• Should have strong analytical skills and be result oriented;
• Must have high standards of integrity and ethical practice;
• Must be capable of functioning effectively both as a team player and a team leader
• Must have management and Leadership skills;
• Must have ability to accurately plan work assignments, prioritize tasks and deliver deadlines;
• Should have problem solving and decision making abilities;
• Should be an effective communicator with the ability to handle both internal and external communication;
• Should demonstrate ability to identify and respond to risk areas within the plant;
• Should have effective people management and conflict resolution skills;
• Must have knowledge in use of MS office packages and other engineering software;