Assistant PPH Officer

 Purpose and Scope of Assignment

Under the supervision of the Senior PSP Officer, and as delegated by the supervisor, the Assistant PPH Officer will be responsible for supporting PSP Africa PPH teams with maintaining oversight and expansion of their corresponding donor pipelines, including support with activities relevant for the acquisition and stewardship of partners, considering relevant local context and philanthropic landscape. This includes the following key activities:

• Drafting: Support the preparation of pitches, presentations, proposals, reports, concept notes, and any other fundraising and partnership materials customized for PPH donors, including companies/ businesses, foundations, and individuals.
• Pipeline management: Support the management of existing partnerships, e.g., by helping to draft donor reports, plan donor missions, or other tasks necessary to ensure that relationships are appropriately nurtured.
• Research: Support the team, when necessary, with desk and market research to provide background information to help design fit-for-purpose PPH initiatives and donor/partnership approaches and proposals.
• Events: Support on the logistics for internal and external events, including skill-shares.
• Admin: When needed, and in collaboration with administrative colleagues, support PPH colleagues with procurement, administrative, and travel matters.
• Internal communications: Help to update content on PSP’s SharePoint platform, to improve internal communications, and to maintain a regular flow of information with colleagues within and outside PSP.
• External communications: Support the delivery of communications and visibility plans with PPH donors. This can include helping to gather and collate data/information on various topics and for specific audiences, to organize the logistics of content-gathering missions and to prepare communications materials.
• Information management: Support PPH colleagues with information management and knowledge-sharing, through the collation and dissemination of documents and data pertaining to partnerships and philanthropy.
• Database: Support the maintenance of up-to-date records of partnerships and relationships. This might include helping to keep track of income raised, keeping internal calendars and plans updated, and supporting on data entry and maintenance on Salesforce.
• Budget: Support with monitoring and tracking fundraising expenditures and targets, to ensure strategic investment in fundraising activities yielding a positive Return on Investment (ROI) and social impact on the lives of refugees, IDPs, and host communities.
• Coordination: ensure full coordination with relevant internal stakeholders.
• Any other relevant arising duties as requested by supervisor.

Monitoring and Progress Controls

•  Always maintain an updated pipeline and contribution records of PPH prospects and partners.
•  Always maintain an updated tracking system of contributions and fundraising expenditure.
•  Timely preparation of well-crafted reports, pitches, proposals, and presentations.

Qualifications and Experience

Education

• Undergraduate Degree; Graduate Degree; or Doctorate Degree, preferably in one of the following areas: Sales, Marketing, Communications, Journalism, International Relations, Economics, Business Development/Administration/Management, Social Sciences, Psychology

Work Experience

• 1-year relevant experience with Undergraduate Degree; or no experience with Graduate Degree; or no experience with Doctorate Degree. When required, experience must be in one of the above-mentioned education fields, and experience in fundraising, resource mobilization, and proposal writing is an asset.

Key Competencies
Essential

•  Ability to produce high-quality written materials tailored to specific audiences.
•  Ability to balance different and sometimes competing needs and deadlines.
•  Excellent organization and project planning/ management skills.
•  Attention to details.

Desirable:

•  Relevant professional experience with exposure to an international environment and/or with humanitarian or development organizations.
•  Experience in coordinating multiple stakeholders, with an ability to multi-task, manage time, and thrive in a high-pressure environment.
•  Experience in marketing and/or communications.
•  Knowledge of humanitarian programming and/or UNHCR programmes and operational arrangements.
•  Knowledge of partnerships, fundraising, and/or relationships with donors and/or external partners.
•  Knowledge of SharePoint 365 platform.
•  Knowledge of CRM tools, ideally Salesforce.

Language Requirements

• English is essential for this job opening.

Competency requirements:

• Core Competencies
• Accountability
• Communication
• Organizational Awareness
• Teamwork & Collaboration
• Commitment to Continuous Learning
• Client & Result Orientation
• Cross-Functional Competencies
• Negotiation and Conflict Resolution
• Political Awareness
• Stakeholder Management