Officer – Port Operations

Main Duties and Responsibilities

•  Ensuring efficient traffic flow within the port by preparing port activity plans & schedules,
•  Preparing documentation at the Port for smooth transfer of cargo to CLC,
•  Collecting KPA invoices for settlement and organizing for KPA gate pass through kwatos and ICMS,
•  Coordinating movement of cargo in liaison with transporters,
•  Attending to port related queries and providing up to date information in regards to cargo movement from port to yard,
•  Assisting port assistants in following up cargo movement from port to yard,
•  Reconciliation of cargo transfers and ensuring safety and security of cargo,
•  Taking charge of staff administration in the section including shifts, leave scheduling and performance matters,
•  Updating clients on real time basis on their cargo status,
•  Controlling and approving fuel, flexi and overtime,
•  Adhering to all relevant documentation for transfer of containers/cargo as required by KPA, KRA and other government agencies,
•  Overseeing billings from ICD and liaising with Accounts Payable Officers at CLC for payment, reconciliations, and claims and follow up,
•  Preparing daily port activity reports and circulate to management,
•  Ensuring adherence to statutory requirements for cargo release at the port,
•  Ensuring compliance with OHSE requirements by all staff working in the department,
•  Providing prompt and accurate documentation of cargo movement as per approved procedures and policies,
•  Liaise with shipping companies, customs authorities, port workers, and other stakeholders
•  Assist in the development of the port’s annual budget,
•  Monitor expenses and ensure cost-effective operations
•  Performing any other duties as may be assigned from time to time.

Knowledge and Skills Required:
The job holder must possess;

•  Bachelor’s degree in a business-related field in Freight Management / Logistics) or equivalent,
•  Diploma in Clearing and Forwarding,
•  Minimum of 5 years of experience in port operations,
•  Knowledge in Kwatos and ICMS is an added advantage,
•  Should have thorough knowledge of the relevant industry/sector as well as knowledge of regulatory requirements affecting the relevant sector,
•  Should have strong analytical and be result oriented,
•  Must have high standards of integrity and ethical practice,
•  Must be capable of functioning effectively both as a team player and a team leader,
•  Should have problem solving and decision-making abilities,
•  Should demonstrate ability to identify and respond to risk areas within the department,
•  Should have effective people management and conflict resolution skills