Operations Officer

WHAT WE CAN ACHIEVE TOGETHER

• The Operations Officer will work toward meeting the strategic priorities of the program by implementing tactics for approved plans and completing day-to-day tasks and activities.  Reporting to the Payables Coordinator-Africa Region, the position will be based at the TNC Nairobi regional office in Kenya. 

WE'RE LOOKING FOR YOU

The Operations Officer will work as part of a team within a business unit coordinating tasks related to payment processing of both concur invoices and expense reports.

• Responsible for Invoices submission in concur as per procurement procedures, compliance, accounting codes and supporting documents.
• Promote a complete audit trail culture in the support documentation of all invoice transactions.
• Responsible for new employees’ Concur account setup and providing training
• Responsible for daily updating of the online Invoice payments tracker
• Responsible for payable adjustments (AP) for project IDs & account codes
• Maintain monthly payment Box folders and ensure they are fully supported.
• Prepare Cash Receipts for local bank deposits.
• Ensure timely submission of in-country statutory compliance (Tax Returns, VAT, and Workers’ Compensation)
• Review of employees' cash advance budgets before submission for payment - concur
• Provide support with employees' expense reports for reimbursements.
• Manage Credit card training, provide guidance on usage and support with new applications.
• Responsible for providing support documents during in-country audits
• Responsible for planning and coordinating logistics for special events and/or meetings, workshops, trainings with partners and government stakeholders, purchasing, and program Inventory.
• Be willing to travel, work overtime, and work evenings and weekends as needed.
• Work environment involves only infrequent exposure to disagreeable elements and minor physical exertion and/or strain

WHAT YOU'LL BRING

• Bachelor’s degree in finance, Accounting, Business Administration, or related field and three years of related experience or equivalent.
• Experience using accounting and financial reporting systems.
• Experience generating financial reports and analyzing and interpreting data.
• Experience with analytical and quantitative skills.
• Experience and a good understanding of the procurement process
• Experience developing and administering departmental budgets or equivalent.
• Experience working across departments.

DESIRED QUALIFICATIONS

• Over 7 years’ experience in an INGO supporting administration, supply chain and logistics.
• Non-profit GAAP accounting experience.
• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.
• Demonstrated experience handling confidential information.
• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
• Experience interpreting guidelines to achieve desired results.
• Experience supervising staff, interns and/or volunteers.
• Strong accuracy skill, attention to detail and ability to manage multiple tasks.