Payroll Officer

Responsibilities

• Processing of payroll and statutory payments
• Prepare and process monthly payroll and other payments for exits and ad hoc, accurately and timely executed.
• Prepare and process statutory and other check offs correctly and timely.
• Ensure payroll queries and complaints are thoroughly investigated and resolved to closure or timely escalation of payroll matters and issues to the Payroll Manager for quick resolution.
• Participate in Statutory Finance, HR and operational/Customer Audit compliance and general governance

Capturing of data and preparation of monthly payroll

 

• Accurate input of data into the Payroll system SAGE to ensure that employee starter/transfer/variation/leaver details, gross payments PAYE income tax, NHIF, NSSF, and other deductions are correctly set up and calculated in accordance with the statutory and contractual requirement.
• Collate the overtime, shift data, time-sheets and allowances from Easy Roster and manual submissions from Operation and departmental heads and upload the verified data into Payroll system for monthly pay processing.
• Prepare regular/ad-hoc payroll adjustments and payments subsistence, travel allowances, final dues and claims weekly EFT payments.

Control and Monitor Direct labour costs and liabilities

• Prepare HR/Payroll analyses and Metrics
• Implement existing checks and controls;
• Review and process off payroll requests
• Prepare and process payroll Journals to capture final dues and off payroll payments and deduction in the Finance General Ledger.
• Reconcile payroll to Finance and operational costs and liabilities and staff numbers on monthly basis to identify variances and corrective actions if any;

Payroll reporting and Maintenance

• Prepare and collation of monthly payroll reports including: Payroll summaries, Payroll to GL reports; Prepare ad hoc reports as may be requested
• Ensure proper filing and record keeping according to approved company processes
• Monitoring email submission for sending monthly pay slips and annual tax returns to union employees

Ensure Health & Safety Compliance

• Ensure Health & Safety Compliance Have knowledge of the company’s Health & Safety Standards
• Ensure compliance of Health & Safety Policy.

Knowledge and Qualifications

• Degree in Business related or Human Resources Management
• Human Resources and/or Finance Accounting related subjects compulsory
• HR or accounting qualification CPA final
• Kenya market
• Kenya legislation

Experience

• Two to five years in Finance or Human Resources department in a large business