PPH Assistant

Purpose and Scope of Assignment

Under the supervision of the PPH Officer for the EHAGL region, and as delegated by the supervisor, the Assistant PPH Officer will be responsible for the provision of overall support with managing the region’s PPH pipeline to meet fundraising objectives, including support with activities relevant for the acquisition and stewardship of relationships with donors and partners. This comprises the following key activities:

• Drafting: support the preparation of pitches, presentations, proposals, concept notes, reports, and any other customized materials necessary for PPH partners, including companies/ businesses, foundations, and individuals.
• Agreements: support with the process of drafting, negotiating, clearing, and finalizing partner agreements and annexes. This includes ensuring they properly reflect partnership details such as objectives, activities, outcomes, and timelines.
• Meetings: support with scheduling meetings with external and internal stakeholders, taking meeting minutes, and following up on agreed action points.
• Research: support with prospect and market research to provide background information necessary to design fit-for-purpose PPH initiatives and donor/partnership approaches and proposals.
• Database: support with ensuring that Salesforce records are regularly updated with all necessary information regarding the PPH partner pipeline for the EHAGL region.
• Acknowledgment: support the delivery of communications, visibility, and acknowledgment plans for PPH partners, including gathering and collating information on various topics and for specific audiences, organizing logistics of content-gathering missions, and preparing communications materials.
• Events: support on logistics for relevant internal and external events that serve the objectives of PPH resource mobilization activities in the EHAGL region.
• Other: support with any other relevant arising duties as requested by supervisor.

Monitoring and Progress Controls

•  Maintained records of the PPH pipeline for EHAGL region.
•  Timely preparation of well-crafted partnership documents.

Qualifications and Experience

Education

• High School Diploma, Undergraduate Degree; Graduate Degree; or Doctorate Degree, preferably in one of the following fields: Fundraising, Sales, Marketing, Communications, Journalism, International Relations, Economics, Business Development/Administration/Management, Social Sciences, or Psychology.

Work Experience

•  1-year relevant experience (preferably in one of the above-mentioned fields) with High School Diploma.
•  0-year experience with Bachelor or equivalent or higher.

Key Competencies
Essential

•  Excellent drafting skills.
•  Excellent organization skills.
•  Attention to details.

Desirable:

•  Relevant professional experience with exposure to an international environment and/or with humanitarian or development organizations.
•  Experience in coordinating multiple stakeholders, with an ability to multi-task, manage time, and thrive in a high-pressure environment.
•  Experience in marketing and/or communications.
•  Knowledge of humanitarian programming and/or UNHCR programmes and operational arrangements.
•  Knowledge of partnerships, fundraising, pipeline management, and/or relationships with donors and/or external partners.
•  Ability to balance different and sometimes competing needs and deadlines.
•  Knowledge of CRM tools, ideally Salesforce.

Languages:

•  Required: fluency in written and spoken English.