Program Assistant - REACTS IN

Know our team

• The REACTS-IN program will implement an integrated, multisectoral, evidence-based intervention that will address the key determinants of nutrition, gender inequalities and sexual reproductive ill health in underserved and rural target areas . The program’s ultimate outcome is: Improved nutrition, nutrition-related rights, and gender equality for the poorest women, adolescent girls, and children under five years of age. This will be achieved through three intermediate outcomes: ensuring Women and Adolescent Girls (WAGs) have equitable access to nutrition, health, WASH and SRHR practices, enhanced availability, and quality of gender-equitable and responsive nutrition, health and SRH services, and through strengthening the effectiveness of local stakeholders including rights groups in realizing the nutrition and SRH rights WAGs.  REACTS-IN will be implemented in Elgeyo Marakwet county.

About the role

• The program assistant main role is to contribute to the effectiveness of REACTS-IN program in Kenya through providing efficient program and administrative support services to the project team to ensure appropriate grants and program support in a timely and efficient manner to ensure that the NI program delivery, in line with NI’s policies and procedures and objectives.

Key responsibilities;

• Assist program officers in reviewing project proposals from consultants / grantees and advice prior to contracting.
• Assist the REACTS- IN team with the management and tracking of program budgets, milestones, reports to ensure that all obligations are met by the recipient and NI.
• Undertake day-to-day project administrative responsibilities such as determining funds available to project, preparing project estimated costs in consultation with the Accounts Officer and, responding to recipient’s requests for budgetary reallocations etc
• Make the appropriate travel arrangements for the technical advisors, program team, consultants, workshop participants, visitors, etc. including Travel Authorities, travel itineraries, travel letters, visas, etc.
• Review submitted financial reports from the program officers to ensure that they are in compliance with NI policy and procedure requirements.
• Draft grant and consultancy agreements; prepare contract approval sheet (CAS) and seek necessary approvals.
• Monitor contracts and recipient grants and maintain the same in the contracts database
• In consultation with NI personnel, liaise with grantee on the submission of technical reports and ensure obligations are met by both the grantee and NI.
• Prepare Funding approval form, seek the necessary approvals; forward fund transfer to grantee/consultants.
• Review financial statements from consultants/grantees to ensure that they meet the grants/consultancy criteria stipulated in signed agreement and give appropriate feedback to the program officer(s).
• Develop and maintain good program and administrative records management.

About You

• Bachelor’s degree in business administration or other related field from a recognized university or an acceptable combination of education and experience.
• 5 years’ experience working in an office environment.
• 3 years’ experience working in program management environment.
• Experience with the management of office operations
• Experience working with the Microsoft suite.
• Experience working with database, an asset.
• Excellent interpersonal skills, communication skills, teamwork, plan and organization skills.