Regional Finance Manager

The Role:

• Reporting to the Associate Director, Global Operations, Africa the incumbent will be responsible for the day-to-day accounting and financial service support for the Nairobi Office and Africa Region Operations. The incumbent will primarily work within the Nairobi office operations team and will be expected to collaborate with the finance team in the US.
• This role will be based in the Nairobi, Kenya office in a hybrid model of 3 days working in-office, 2 days working from home.

Primary Responsibilities:
Finance Management and Operations

• Ensure the implementation of Centre for Reproductive Right’s internal controls, finance policies, systems and procedures conform to the minimum and mandatory financial standards.
• Support the Nairobi office annual budget preparation and reprojection process
• Support the office operations team to track and monitor spending related to the Center’s office budget, reviewing budgeted to actual expenditures monthly to ensure that spending is in line with budget allocations.
• Advise management in financial decision-making and systems development and improvement.
• Serve as the primary liaison with the local accounting firm.

Expense and Payment Management

• Undertake and monitor all payments, including to partner organizations, and ensure smooth, timely issuing of payments and that all financial transactions in the region including of projects, are in line and comply with Centre for Reproductive Right’s policies and within the regional authorization limits.
• Review project award and sub-award documents in relation to payments as needed.
• Manage the employee expense reports review process.
• Support payment of invoices and bills from suppliers and service providers including payroll and related statutory payments when required to.
• Post all payments according to the right codes in the center’s finance system.

Accounting and Banking

• Ensure the accuracy of the organizational accounting records and maintain the chart of accounts.
• Banking and managing the Center’s bank accounts with the support from AD Global Operations
• On a monthly basis, providing the bank with documentation in support of incoming transfers and inter account transfer for foreign currency in compliance with Central Bank of Kenya Requirements
• Ensure month-end closings and bank reconciliations and update the computerized accounting software.

Payroll Management

• Overseeing and directing payroll procedures, ensuring payroll is completed in an accurate and timely manner, compliance with laws and tax obligations and maintaining accurate payroll records.
• Review payroll policies and amend procedures when required and monitor the accurate processing of staff appointments, transfers, promotions, and terminations in collaboration with HR.

Finance Reporting and Compliance

• Manage and meet all financial reporting deadlines required by local agencies, including working with the outsourced payroll provider to ensure returns to the Kenya Revenue Authority (KRA); National Social Security Fund, National Hospital Insurance Fund are accurate, and submissions done and entered in Centre for Reproductive Rights books/records.
• Overall assistance with adherence to local statutory compliance requirements, including vendor tax withholdings, including monthly and annual financial statements and annual tax filings, etc.
• Support completion of the annual audit and tax returns.
• Update documents in the Organization document management platform-SharePoint
• Provide financial analyses, reports, and forecasts to management.

Be open to any other duty assigned by the Finance Department
Qualifications:

• Bachelor’s degree in Accounting, Finance or Business Administration is required.
• Professional qualification in accounting, CPA(K), ACCA or equivalent is desired.
• A minimum of eight years of professional experience in accounting and budgeting with experience working at an International Organization, Non-Governmental Organization, Donor Agency, or Embassy is required.
• Thorough knowledge of professional accounting principles, theory, practices, and terminology regarding accounting and experience developing, managing, and analyzing large and complex operating budgets.
• Extensive experience working with computerized accounting systems, including familiarity with use of scalable Enterprise Resource (ERPs) and other e-based communication channels and tools.
• High judgment is required in the interpretation and application of appropriate regulations to a wide variety of situations and the incumbent must also be aware of the types of situations and problems which they must refer to their supervisor.
• Must have strong interpersonal skills and maintain effective working relationships with Center staff as well as other personnel.

Behavioral Competencies:

• Develop & Manage Self & Others: Takes ownership of individual growth in order to achieve full potential; recognizes the value of team members and helps them develop their full potential while also achieving set objectives.
• Collaboration (People First): Works intra- and/or cross-departmentally to support the goals and overarching strategies of the Center and its strategic plan.
• Feedback (Improve & Innovate): Actively engaged in feedback cycles: Gives and requests feedback to and from peers, supervisors and direct reports about work products, behaviors, values, style, and approaches with a view on how this impacts self, other individuals, and teams.
• Accountability: Follow-through on each commitment made to individual contributors, teams and partners and proactively informs others of any delays that occur along the way.

Work Competencies:

• Project Management: Works effectively on project teams in order to achieve long-term project goal and objectives.
• Problem Solve & Make Decisions: Identifies, analyzes and resolves existing and anticipated problems, using common sense to make timely decisions in order to reach the best solutions for the organization.
• Internal/External Focus: Anticipates internal and external partner’s needs; assesses requirements and identifies new solutions that align with overall goals and objectives of the organization.
• Communication & Influence: Communicates with and influences others to gain agreement and commitment to the strategic goals of the organization.