Sales Admin

Job Scope

The Sales Department is responsible for marketing and advertising the company’s developments, ensuring at all times that a professional, corporate image is projected. The key objective is to achieve Sales targets at the appropriate rates/prices.

Key Responsibilities

• Provide administrative assistance to the Project Sales Manager, and Sales Partners by generating letters, reports, spreadsheets, filing; and general administration for the Sales Department. 
• Record/input sales, reservations, cancellations, exchanges, hand-overs and legal completions onto the sales ERP system, along with full customer details. 
• Check data accuracy in the documentation related to the sale i.e. Checking prices and contracts are up to date. 
• Produce/amend standard forms for use in the office to assist the Sales team and partners. Ensure that all hard and digital copies of documentation are up to date. 
• Liaise daily with the Legal Department regarding Sales documentation and completion. 
• Ensure a smooth transition between clients and internal teams from the closure of sales to handover. Communicate important feedback from customers internally. 
• Liaise with clients and collate all documentation required when necessary. 
• Produce all relevant information and documentation to prospective leads. 
• Support the sales team with general operations to help reach the team’s objectives. 
• At all times comply with company policies, procedures and instructions. Contribute to improving the business and enhancing the reputation of the company by putting forward new ideas and by implementing change when requested to do so. 
• Coordinating clients’ progress showings and assisting in departmental events
• Audit the sales inventory and sales spreadsheets weekly 

Requirements

• Qualification in Business Management or an equivalent. At least 2 years experience as an Administrative Assistant, Sales coordinator or Office Administrator.
• Hands-on experience with CRM software and Excellent knowledge of MS Office Suite, familiarity with office management procedures and basic competence.
• Understanding of Sales performance metrics and numeric data.
• Excellent organisational and multitasking skills.
• A team player with a high level of dedication.
• Ability to work under strict deadlines.
• Ability to prioritise own workload.
• Strong communication skills.
• Possess cultural awareness and sensitivity.
• Must be detail-oriented, confident, thorough and collaborative.