Interpeace Careers

Reporting to: Global L&D Officer, who is also Regional HR Manager, East and Central Africa

Location: Nairobi, Kenya or Kigali, Rwanda

Type of position: L3/S7

Application closing: 7 July 2023

Background

Interpeace is an international organisation for peacebuilding that strengthens the ability of societies to manage conflict themselves in sustainable and non-violent ways. Interpeace designs and delivers its work tailored to each situation in partnership with local partners and communities, based on extensive consultation and research. Interpeace also ensures that the processes of conflict management and change that it supports are integrated at all levels of society including local communities, civil society, government and the international community (we call it a ‘Track 6’ approach).

Interpeace was originally established by the United Nations and remains its strategic partner. Beyond field-based peacebuilding, Interpeace also assists the international community – particularly the UN – to be more effective in supporting peacebuilding efforts worldwide. This includes contributing innovative thought leadership on peacebuilding policies and practices.

Interpeace is headquartered in Geneva and has offices around the world. For more information about Interpeace, please visit www.interpeace.org

Position within the Organization

The Global Learning and Development Support Officer is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, Internal Audit and HR. The Global Operations Unit is led from the Headquarters office in Geneva, although team members are based in different locations around the world.
Under regular supervision from the Global L&D Officer, the Learning &Development Support Officer will coordinate and manage the day-to-day requirements of the learning and development work. They will work closely with subject matter experts, managers, and HR Officers in the field offices to coordinate and support the development and delivery of effective talent development interventions.

Purpose and General Overview

In line with the Global Operations and HR strategy, the incumbent supports the design and the implementation of talent development interventions for the full employee work life cycle. The responsibilities of the Learning and Development Support Officer cover 3 areas: identification of learning needs, program design and program implementation.

Guided by and under the supervision of the Global L&D Officer, within 2-4 years, a successful L&D Support Officer will have:

1. Analysed the professional development needs and developed corresponding action plans to address the most prominent and urgent learning and development needs in the organization.
2. Finalized the design and implementation of Interpeace’s induction programme for new staff members.
3. Developed and rolled-out key trainings to address development needs for staff.
4. Consistently maintained the learning and development records, feedback and reports, and provided innovative solutions to enhance effectiveness of the learning programmes.

Duties and responsibilities

Learning needs

• Following the annual performance review cycle, guide employees to document their development needs in the NaturalHR.
• Support the managers and staff in understanding, assessing and reporting Countries/Programmes/Units/Functions learning needs and priorities, based on the organizational and people strategies.
• Analyse the employee development needs and compile into the annual training needs and plan.

Program Design

• Support the design and development of learning solutions and interventions to the identified needs:
  • Guide the subject matter experts/technical teams to design and develop responsive learning materials for the eLearning platform.
  • Conduct the design and development of the learning interventions including individual staff development requests and eLearning programs.
  • Convert the developed materials using eLearning software and upload them into eLearning platform.
• Ensure consistent and effective design of training programs and materials aligned to the organizational mission and core values.

Program Implementation

• Implement all the L&D development initiatives in a timely and effective manner.

• Supports the delivery of trainings across the organization within defined timeframes:

  • Liaising with internal and external trainers and subcontractors.
  • Organize end-to-end logistical support for all internal and external learning events.
  • Provide technical support to all our staff using the different learning platforms.

• Monitors program implementation, reports progress and provides solutions to enhance effectiveness of the learning programmes.

  • Documents and reports progress on all talent development initiatives.
  • Manage and maintain administrative records regarding external providers, including managing invoices and following up on their implementation.

• Coordinate the onboarding process of new colleagues across the organisation.

Any other duties assigned to them by their line manager.

Qualifications:

Education

• University degree in human resources, education, Learning and development, industrial/organizational psychology, public/business administration, or related field.

Experience

• 3-4 years of experience in learning and development.
• Experience with education, training and instructional design.
• Proficient in the use of Microsoft Office programs, online facilitation tools and any learning technologies (LMS and eLearning tools).
• Experience supporting the development and execution of high-impact learning and development strategies that enhance people and business performance.
• Experience coordinating external suppliers and business units to develop and deliver soft skills and other training.

Competencies

• Proficiency in written and spoken English and French (B2 or above) is a requirement.
• Good knowledge of human resource management theories and principles.
• Intermediate knowledge of key Learning and Development principles, models and practices.
• Basic understanding of the training cycle and the key elements involved in development activity design and delivery.
• Displays a clear passion for learning as a field and has proven experience operating in a dedicated L&D role.
• Ability to deal with confidential information and/or issues using discretion and good judgment.
• Ability to interact with people respectfully and with tact.
• Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behavior and attitudes.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and promoting a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.

How to apply

Qualified candidates are invited to submit their application to Global Learning and Development Support Officer (naturalhr.net) no later than 07th July 2023.

The application must include:

• a complete curriculum vitae
• a letter of interest

Duties and responsibilities

Learning needs

• Following the annual performance review cycle, guide employees to document their development needs in the NaturalHR.
• Support the managers and staff in understanding, assessing and reporting Countries/Programmes/Units/Functions learning needs and priorities, based on the organizational and people strategies.
• Analyse the employee development needs and compile into the annual training needs and plan.

Program Design

• Support the design and development of learning solutions and interventions to the identified needs:
  • Guide the subject matter experts/technical teams to design and develop responsive learning materials for the eLearning platform.
  • Conduct the design and development of the learning interventions including individual staff development requests and eLearning programs.
  • Convert the developed materials using eLearning software and upload them into eLearning platform.
• Ensure consistent and effective design of training programs and materials aligned to the organizational mission and core values.

Program Implementation

• Implement all the L&D development initiatives in a timely and effective manner.
• Supports the delivery of trainings across the organization within defined timeframes:
• Liaising with internal and external trainers and subcontractors.
• Organize end-to-end logistical support for all internal and external learning events.
• Provide technical support to all our staff using the different learning platforms.
• Monitors program implementation, reports progress and provides solutions to enhance effectiveness of the learning programmes.
• Documents and reports progress on all talent development initiatives.
• Manage and maintain administrative records regarding external providers, including managing invoices and following up on their implementation.
• Coordinate the onboarding process of new colleagues across the organisation.
• Any other duties assigned to them by their line manager.

Qualifications:

Education

• University degree in human resources, education, Learning and development, industrial/organizational psychology, public/business administration, or related field.

Experience

• 3-4 years of experience in learning and development.
• Experience with education, training and instructional design.
• Proficient in the use of Microsoft Office programs, online facilitation tools and any learning technologies (LMS and eLearning tools).
• Experience supporting the development and execution of high-impact learning and development strategies that enhance people and business performance.
• Experience coordinating external suppliers and business units to develop and deliver soft skills and other training.

Competencies

• Proficiency in written and spoken English and French (B2 or above) is a requirement.
• Good knowledge of human resource management theories and principles.
• Intermediate knowledge of key Learning and Development principles, models and practices.
• Basic understanding of the training cycle and the key elements involved in development activity design and delivery.
• Displays a clear passion for learning as a field and has proven experience operating in a dedicated L&D role.
• Ability to deal with confidential information and/or issues using discretion and good judgment.
• Ability to interact with people respectfully and with tact.
• Ability to work in a multicultural environment successfully and to demonstrate gender-responsive and non-discriminatory behavior and attitudes.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Activities, Deliverables and Timeframe

The consultant will work under the direct supervision of the Interpeace Kenya Senior Programme Manager, to deliver several research activities that will achieve these objectives. Provisional activities are outlined below, although these may be reviewed jointly by Interpeace and the consultant.

Production of research plan

• Based on initial engagements with the Interpeace Kenya programme, the consultant will develop a research plan that will guide the subsequent research process. The research plan will outline methods used for data collection and data analysis, identify locations for data collection, and develop a timeline for the creation of the report. The research plan will also specify in more detail the components and structure of the report. Research questions may be reviewed jointly by Interpeace and the consultant.

Data collection

• The consultant will conduct a desk review of existing literature and initiatives on gender and peacebuilding/conflict in the FCDC+3 area and the wider region to inform subsequent data collection. The consultant is further expected to conduct focus group discussions with community members and interviews with other key stakeholders (i.e. government officials, Interpeace project teams, civil society actors etc.) in Marsabit and, potentially, the North Rift and/or North-Eastern Kenya (Mandera or Wajir). Further interviews with key stakeholders will be conducted virtually and/or in Nairobi.

Analysis & report writing

Following data collection, the consultant will produce a draft report that should include information on the following areas:

• Background/overview of conflict context.
• Intersectional analysis of gendered drivers and impacts of conflicts.
• Intersectional analysis of gendered resilience capacities.
• Lessons learned, challenges and best practices for past/ongoing intervention.
• Recommendations for strengthening gender-inclusive peacebuilding.

Qualifications

The supplier, and the attached individuals delivering the work, are expected to have the following qualifications:

• A minimum of 10 years of experience in peacebuilding, and conflict management and prevention, with a focus on women, peace, and security and gender inclusive peacebuilding.
• Strong research and report writing skills with demonstrated track-record in drafting high-quality publications in English language.
• Demonstrated experience in programme development related to gender, conflict and peacebuilding.
• Strong contextual knowledge of conflict and socio-political dynamics in Northern Kenya.
• Willingness and ability to various locations in Northern Kenya.
• Knowledge of community languages of Northern Kenya is desirable.

Method of Application

Please submit a complete Expression of Interest to [email protected] with the subject line “Conflict Mapping Kenya” by 19 June 2023 including:

• CVs of persons undertaking the work, including three references.
• Two writing samples of previous similar work.
• Technical and financial proposal (max. 2 pages), containing a proposed daily rate and total fee in USD (excluding travel-related costs during the assignment). The cost of preparing an application and negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment. 

Activities, Deliverables and Timeframe

The consultant will work under the direct supervision of the Interpeace Kenya Country Representative, with support from the Kenya Senior Programme Manager, to deliver several activities that will achieve the above objectives. Provisional activities are outlined below, although these may be reviewed jointly by Interpeace and the supplier.

Production of research plan

• Based on initial engagements with the Interpeace Kenya programme, the supplier will develop a research plan that will guide the subsequent research process. The research plan will outline methods used for data collection and data analysis, identify locations for data collection, and develop a timeline for the creation of the report. The research plan will also specify in more detail the components and structure of the report. Interactive formats may be considered in consultation with Interpeace.

Data collection

• The supplier will conduct a desk review of existing literature and relevant initiatives to inform subsequent data collection. With the support of the Interpeace Kenya programme, the supplier is further expected to conduct field research in the FCDC+3 region, including interviews with key stakeholders in relevant government institutions and communities. Further interviews with key stakeholders will be conducted virtually and/or in Nairobi.

Report writing and validation

Following data collection, the supplier will produce a draft report that should include information on the following areas:

• Identification of key conflict corridors and their interconnection (including analysis of cross-border linkages), including by means of a geospatial map.
• Identification of key conflict belts in each corridor, as well as conflict hotspots, key conflict drivers and history for each conflict belt, including by means of geospatial maps.
• Identification of key conflict and peace actors, and network analysis of relations between those actors.

Qualifications

The supplier, and the attached individuals delivering the work, are expected to have the following qualifications:

• A minimum of 10 years of experience in conflict analysis, conflict mapping and peacebuilding.
• Demonstrated knowledge and proven track-record in geospatial analysis.
• Strong research and report writing skills with demonstrated track-record in drafting high-quality publications in English language.
• Strong contextual knowledge of conflict and socio-political dynamics in Northern Kenya. Demonstrated networks with peace actors in the FCDC region is an asset.
• Willingness and ability to various locations in Northern Kenya.
• Knowledge of community languages of Northern Kenya is desirable.

Method of Application

Please submit a complete Expression of Interest to [email protected] with the subject line “Conflict Mapping Kenya” by 19 June 2023 including:

• CVs of persons undertaking the work, including three references.
• Two writing samples of previous similar work.
• Technical and financial proposal (max. 2 pages), containing a proposed daily rate and total fee in USD (excluding travel-related costs during the assignment). The cost of preparing an application and negotiating a contract, including any related travel, is not reimbursable nor can it be included as a direct cost of the assignment. 

The Global Design, Monitoring, Reporting and Learning Officer is a member of the Policy, Learning and Advisory Services Team, which leads Interpeace’s policy and thought leadership work, and links Interpeace’s peacebuilding research and scholarship with the organisation’s peacebuilding practitioner/field experience. The Unit explores and develops innovative policy proposals and practical initiatives relating to peacebuilding and interacts with the United Nations and other international organisations and actors in order to advance their thinking and lift their peacebuilding capacities. The Team leads in fostering a policy learning culture in the Interpeace. The Unit is also responsible for ensuring a comprehensive, evidence-based, effective and institution-wide framework for monitoring and evaluation of Interpeace’s peacebuilding including harvesting data and findings that can be used for reporting obligations and communications purposes. The officer works primarily in collaboration with other Monitoring and Evaluation colleagues as part of a team, and is required to interact with colleagues undertaking practical peacebuilding in the field as well as colleagues responsible for communications and donor liaison.

Purpose and General Overview

The Global Design, Monitoring, Reporting and Learning Officer plays a key role in Interpeace’s knowledge and information management, responsible for advising design, monitoring and evaluation as well as learning processes of country programmes as well as shaping and socialising institutional DMEL framing and guidance.  The Officer is also responsible for ensuring the timely capture, recording and dissemination of data and other information demonstrating Interpeace’s progress and results (internally and externally), as well as supporting learning processes within Interpeace. The Officer contributes to developing and strengthening Interpeace’s institutional reporting frameworks and provides guidance and technical support to Interpeace colleagues.

Duties and responsibilities

Institutional Monitoring and Evaluation:

• Provide guidance to ensure the application, management and strengthening of Interpeace’s institutional measurement framework;
• Co-Lead the development and roll-out DM&E guidelines and tools at the institutional level;
• Coordinate the review, maintenance and storage of institutional monitoring, evaluation and reporting tools and systems;
• Co-design training materials and lead on the induction of new staff on institutional DMEL practice and expectations;
• Provide practical guidance to address shortfall and coaching for Interpeace staff in information recording and management that affects DMEL;
• Participate in donor and partner meetings and respond to donor inquiries related to DMEL at the institutional level and at the programme level as requested

Reporting:

• Lead the management and revision of reporting systems (context updates, progress against yearly workplans, strategy implementation and institutional indicators monitoring) enabling adequate data to be collected according to their availability and use;
• Promote and support regular inputting of data by other colleagues into these systems as required within the framework of the International Aid Transparency Initiative (IATI) and towards institutionally identified indicators of progress and achievement;
• Compile, analyse and visualize data as required per different reporting needs and audiences;
• Contribute to reports for institutional donors and other Interpeace partners to ensure accuracy of information, its coherence with DMEL standards, and effective communication.

Design:

• Lead the facilitation of design workshops for new and existing programmes as requested and support programmes in the development of country strategies that align with Interpeace’s 5-year strategy and;
• Lead the development of theories of change, logical frameworks and M&E plans for existing projects where there is no dedicated M&E capacity and in support of PDU proposals as requested
• Ensure that programmes and policy projects are following guidance on budgeting for MEL activities;
• Ensure that the programmatic work in-country feeds into Interpeace’s 5-year Strategy and Annual workplans;
• Contribute to the writing of programme and policy proposals and concept notes in order to ensure that issues about monitoring and evaluation are taken into account, clearly stated and in line with team capacities and existing systems (e.g. Logframe and indicators, M&E plan, Theory of Change).

Collaboration with country level monitoring and evaluation:

• Provide technical assistance and guidance for the development and roll-out of monitoring and evaluation systems and tools at the country or project level
• Lead design and analysis of quantitative baseline, mid-term, and end line studies as well as other quantitative research as necessary;
• Assist programmes in planning and facilitating Outcome Harvesting and periodic reflection processes for country programmes ;
• Support external programme assessments and evaluations through the development/review of TORs for evaluations and baselines, the recruitment and management of consultants, the review or design of data gathering tools and processes and review of final reports;
• Synthesize evaluation findings to ensure the integration of recommendations into ongoing and future programming;
• Develop and maintain a database to record, track progress and report on implementation of evaluation recommendations;
• Ensure that shortfalls in monitoring, evaluation and information management that affect programme implementation are identified and addressed.

Learning

• Design and maintain internal knowledge management platforms (teams, sharepoint)
• Develop strategies for documenting and disseminating lessons learned, success stories and methodological innovations within Interpeace, especially for Programme Management, Policy and Communications colleagues;
• Develop and update internal documents which allow the capturing of lessons learned and ensure the transfer of savoir-faire among colleagues and between programmes and policy initiatives
• Contribute to advancing the Interpeace approach by sharing lessons learned, best practices and innovations with Interpeace colleagues beyond the specific programmes and policy initaitives;
• Lead the fostering of a learning and reflective atmosphere within the programme/policy team and/or partner teams this includes accompanying relevant teams in the development of work plans for learning as well as mobilization for face-to-face meetings between partner and staff from different countries, regions and offices;
• Provide relevant material for publications (including donor reports) that capture results, outcomes and change as well as learning;
• Conduct research to contribute to the actualization of Interpeace’s learning agendas;
• Coordinate A2K schedule and other in-house learning events.

Qualifications:

Candidates with relevant qualifications and experience in Design, Monitoring, Evaluation and Learning (DMEL), a tertiary degree, and working proficiency in English and French, are invited to apply.

Relevant experience and qualifications may include:

Education

• Tertiary degree in international relations, peace and conflict studies, security studies, international cooperation, humanitarian aid, or a related field.

Experience

• At least 4 years of experience of DMEL, preferably in peacebuilding or development organisations, with a particular emphasis on developing systems and processes which generate and analyse field, programme and organisation level results information.
• Designing, conducting and analysing qualitative and quantitative research
• Workshop facilitation
• Development of M&E and/performance monitoring plans and tools.
• Providing adapted support and tailored solutions for monitoring and evaluation in the fields of peacebuilding, development, social business or similar fields
• Writing reports for donors
• In addition, experience of reporting within the International Aid Transparency Initiative (IATI) framework is highly desirable and would be an asset

Competencies

• Applying DMEL approaches (particularly Theory of Change, Reflecting on Peace Practice (RPP) Change Matrices, Outcome Mapping/Harvesting, and/or Logical Framework)
• Advanced computer skills in MS Office applications and ideally data processing and analysis software (SPSS, STATA, R., etc.)
• Data visualization software (MIRO, Power BI, etc.)
• Excellent communication skills: ability to write clearly and concisely and to communicate effectively and accurately (orally and in written reports)
• Good interpersonal skills: ability to work in a team while being able to work independently and meet deadlines, including remotely
• Ability to work in English and French

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

Background

Interpeace is an international organisation for peacebuilding that strengthens the ability of societies to manage conflict themselves in sustainable and non-violent ways. Interpeace designs and delivers its work tailored to each situation in partnership with local partners and communities, based on extensive consultation and research. Interpeace also ensures that the processes of conflict management and change that it supports are integrated at all levels of society including local communities, civil society, government and the international community (we call it a ‘Track 6’ approach).

Interpeace was originally established by the United Nations and remains its strategic partner. Beyond field-based peacebuilding, Interpeace also assists the international community – particularly the UN – to be more effective in supporting peacebuilding efforts worldwide. This includes contributing innovative thought leadership on peacebuilding policies and practices.

Interpeace is headquartered in Geneva and has offices around the world.

For more information about Interpeace, please visit www.interpeace.org

Position within the Organization

The Regional HR Manager is a member of the Global Operations Unit which encompasses Finance, IT, Administration, Legal, Internal Audit, compliance, human resources and Learning & Development. The Global Operations Unit is led from the Headquarters office in Geneva, although team members are based in different locations around the world.

Under supervision from the Head of HR, the Regional HR Manager for East Africa and Great Lakes works closely with other units operating in the regions, Country HR Officers and Focal Points across the organisation to support an efficient and effective human resources function for an agile, responsive and high performance Interpeace.

Purpose and General Overview

The Regional HR Manager is responsible for overseeing the administration, coordination, implementation and evaluation of HR policies, initiatives, plans, processes, and programmes for the East Africa and Great Lakes regions. S/he oversees the full spectrum of HR processes including post creation and job evaluation, , recruitment, contracting, performance management, compensation and benefits, on/off boarding and management of the employment work cycle. S/he is responsible for labour law compliance as well as for compliance with the organisation’s HR policies.

Lead and manage Human Resources function, provide overall advice, support, coordination and management to the Human Resources teams as well as strategic & operational Human Resources support to the Country programmes in East Africa & Great Lakes regions. In addition, provides efficient support to the Nairobi office and partners in HR related matters in accordance with existing Interpeace policies and procedures.

The Regional HR Manager informs the structure and design of global HR frameworks and systems and is responsible for optimizing them to ensure that they are relevant and responsive to the East African and Great Lakes regions.

The Regional HR Manager contributes to the development of the HR unit’s goals, objectives and workflows to attract, develop and retain a high-performance workforce in the region.

The Regional HR Manager is also responsible for upholding high standards of duty of care and acts as the principal adviser and referent for the East Africa and Great Lakes regions on applying HR policies, guidelines, processes, and practices.

Duties and responsibilities

Talent Management

• Analyses and recommends grading of all job descriptions in the region, applying principles of job design to ensure that all roles are motivating, create value and improve organisational performance. Ensure alignment in job titles and grades, across all locations.
• Plans and coordinates with concerned manager induction/onboarding and separations processes/offboarding including conducting and analysing exit interviews. Ensures that all required documentation is filed, and notifications sent to relevant authorities.
• Monitors, reviews, and implements compensation policies that are fair, consistent, and coherent. In collaboration with Head of HR and Senior Director of Operations, support in the review of compensation and benefits when deemed necessary.
• Develops strong cooperation with line managers, country representatives and Senior Regional Representatives to understand their staffing needs, oversees and participates in recruitment processes ensuring that all vacancies are filled with high calibre and motivated candidates of good conduct, in a timely manner.
• Oversee the annual performance cycle activities including providing input into the framework design, coordinating communications and information sessions, preparing, and reviewing materials for information sessions ; monitoring and reporting on completion status.
• Supports the Global Talent Development Officer with identifying and collecting staff development needs from East Africa and Great Lakes regions and the implementation of staff development initiatives and policy.
• Prepares reports, track HR metrics and makes recommendations for policies and activities to improve organisational performance and culture.

HR Administration and Management of employee work cycle

• Prepares contracts in countries in which there are no HR staff member , ensuring consistent application of Interpeace’s policies and frameworks
• Reviews, processes and approves contracts and all HR admin documents for countries where an HR team member prepares them. Follow up on all staff contractual status, and ensure appropriate and timely actions for new and renewals of contracts, salary steps adjustments, within-level increments.
• Coordinates successful employee onboarding for the East Africa and Great Lakes regions, this includes obtention of work permits and liaising with concerned agencies in close collaboration with the Officer in Charge.
• Guides, advices and supports managers and staff members throughout the induction process and probationary period.
• Oversees duty of care, monitors employee wellbeing, reports, and proposes associated measures or initiatives as needed.
• Maintains complete personnel files for employees in the region and ensuring they are up to date (ie both in Natural HR and physical files)
• Leads the procurement, administration, and renewals of staff insurances
• Oversees, Supervisees and validates payroll for other offices in the region and processes the payroll for Nairobi office and ensure statutory declaration to relevant authorities in collaboration with finance team.
• Prepares and coordinates approval of the UNOPs related contract agreements and monthly payroll.
• With line managers and country HR, monitor leaves of absences uptake (ie annual leave, sick leaves, compensatory time off etc ensure that they utilised on timely fashion.

Other

• Continuously monitors and stays up to date with the latest employment regulations for the various offices in the region, informing Head of HR on any misalignment or compliance risks, and ensuring that HR practices and policies are aligned with local regulations
• Recommends enhancements of HR processes, policies and procedures and any other innovation changes that would optimize HR management at Interpeace
• Manages the intake of complaints and suspicion of abuses in the East Africa & Great Lakes regions

Coordinates and participates in investigations or mediation meetings and prepares associated reports and documentation.

• Participates in the resolution of professional or personal grievances and implementation of disciplinary procedures. Act as an impartial mediator in disciplinary procedures and ensure it is administered in an equitable and fair manner, objective and meets all legal and labour law regulations and Interpeace policies & procedures.
• Work closely with Head of HR to proactively pursue continuous process improvement in Human Resources related best practices in order to enhance the quality and efficiency of output/delivery of HR processes and procedures.
• Manage HR vendor relationships, such as legal counsel, health insurance and other HR-relates as needed.
• Represents Interpeace in NGO forum and relevant government instutions/bodies.

HR staff Management and supervision

• Leads, Supervise and provide guidance to HR Officers in East Africa and Great Lakes countries (ie Somalia, Rwanda and DRC) and support other countries with non-HR focal points.
• Coaching and mentoring of HR officers, monitors, evaluates and documents the individual performance of direct reports through a staff development lens and approve leave of absences.

Qualifications:

Only candidates who fulfill the following requirements are invited to apply:

• Relevant experience
• Effective oral and written communication skills in English and in French
• Certificate, diploma or degree recognized by the Institute of Human Resource Management (IHRM)
• Tertiary degree
• Ability to obtain a work permit without employer sponsorship

Relevant experience and qualifications may include:

Education

• Tertiary degree in Human Resources, psychology, organizational psychology, or business administration
• Professional in Human Resources (PHR), Certified Human Resource Professional (CHRP) or other certificate, diploma or degree recognized by the Institute of Human Resource Management (IHRM)

Experience

• Minimum of 6 years of experience in a human resources role
• Minimum two years of experience providing HR advice and support across all levels of an organisation
• Experience Managing a team
• Experience formulating and implementing HR procedures and ensuring staff understanding and engagement
• Experience with non-profit organizations or NGOs
• Experience with high volume complex HR administrative issues within a highly regulated environment

Competencies

• Demonstrated excellence in administration of HR operations, services, and programs
• Good knowledge of relevant employment policies and practices
• Advanced understanding of and ability to apply human resource management theories and principles
• Experience in handling sensitive and confidential information requiring diplomacy and tact
• Able to influence and adapt style and uses persuasion in delivering messages
• Demonstrated ability to gather and analyse information skilfully
• Skills in database management and record keeping
• Advanced understanding of the latest developments and trends in HR
• Ability to work autonomously with high attention to detail across all areas of human resources in a high-volume, fast-paced environment
• Sound knowledge of gender equality and diversity and inclusion as they relate to the work environment and employment practices

Interpeace Competencies

• Collaboration and Weaving

• Communication

• Drive for results

• Adaptability and Continuous Learning

• Respect for Diversity

Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and promoting a gender dimension in all its work. We welcome applications from people of all genders, those with disabilities, and those with experience of conflict and violence.

How to apply

Qualified candidates are invited to submit their application as early as possible, and no later than 02 April 2023, 23:59 pm, Nairobi timevia the following link: Regional HR Manager, East Africa & Great Lakes

Please note that only candidates who are nationals or holding a valid residence permit in the duty station will be considered for this position.

Background

Interpeace is an international organization for peacebuilding, headquartered in Geneva, Switzerland. Its aim is to strengthen the capacities of societies to manage conflict in non-violent, non-coercive ways by assisting national actors in their efforts to develop social and political cohesion. Interpeace also strives to assist the international community (and in particular the UN) to play a more effective role in supporting peacebuilding efforts around the world through better understanding and response to the challenges of creating local capacities that enhance social and political cohesion. For more information about Interpeace, please visit www.interpeace.org

Scope of work

Working as a member of the Kenya Programme, under the supervision of the unit’s Programme Manager, the Intern will provide support to the Kenya peacebuilding programme, and also bridge the information needs of the NCIC peacebuilding teams in the field and office in Nairobi.

A skilled supervisor will guide and mentor the intern during the internship. This includes: discussing and setting the development objectives for the internship period with the intern. Providing the resources and support required to meet the requirements and development objectives of the internship

Providing mentorship and regular feedback on performance.

Specific duties include but are not limited to:

• Drafting weekly and monthly updates of the Kenya programme on the basis of the weekly reports received from the Kenya partners and Interpeace’s field teams
• Drafting of context notes based on the partner team inputs and open source information on context developments.
• Assist in compiling information and data for producing the quarterly and annual donor reports and programme documents
• Liaise with the Communication Team in preparing success stories and web stories that capture key programme outcomes
• Assist the Kenya programme in researching and compiling data needed when preparing concept notes and proposals
• Provide support in drafting correspondences (letters and forwarding emails) for sending to internal and external stakeholders
• Scheduling and maintaining the Kenya programme meeting calendar as guided
• Support in the compilation and review of written products, including publications, research and donor reports as well as other communication outputs of the regional programme, in collaboration with the Kenya team.
• Operational support for events, workshops and field activities by Interpeace and its regional programme partner organizations.
• Support the development of emerging thematic programme and process including through the provision of academic inputs and identification of relevant research resources relating to regional programme content.
• Support in sharing Kenya peacebuilding programme content with stakeholders and funding partners, including the dissemination of partners’ reports and films
• Ad-hoc organizational tasks within the office including helping to develop organizational systems, such as databases or other.
• Providing additional support to the Interpeace Kenya team as called upon.

Qualifications:

Education:

• Current pursuit of an undergraduate degree (Bachelor) in Political Science, International Relations, Peace and Conflict Studies, Development Studies, or related field and able to dedicate six months to a full-time internship with the university’s/education institution’s agreement or
• Completion of an undergraduate degree (Bachelor) in Political Science, International Relations, Peace and Conflict Studies, Development Studies, or related field and pursuing a master’s degree in the near future.

Specific requirements:

• Applicants will need to provide an attestation from the education institution where the candidate seeks to pursue the graduate degree attesting that this internship is aligned and will contribute to the educational purpose of the graduate degree or recent completion of a master’s degree in Political Science, International Relations, Peace and Conflict Studies, Development Studies, or related field.
• A strong desire to learn about peacebuilding while making a worthwhile contribution of time and effort to Interpeace
• Proven capacity to collaborate effectively with a range of internal and external stakeholders.
• Fluent written and spoken English and Kiswahili
• Good knowledge of common MS computer applications
• Ability to work under pressure and multi-task

Duration:

• The duration of the internship is 6 months and is full-time.

Stipend:

• A stipend is offered throughout the internship period.

Competencies

• Organizational and planning skills.
• Fluency in English language.
• Advanced writing and communications skills in English is required
• Having experience of at least two years with international not for profit making organizations is an added value.

Interpeace Competencies

• Collaboration and Weaving
• Communication
• Drive for results
• Adaptability and Continuous Learning
• Respect for Diversity

How to apply

Qualified candidates are invited to submit their application no later than 13 November 2022 via the following link: Intern, Kenya Programme (naturalhr.net)

For more information about Interpeace, its values and working principles, please visit the Interpeace website www.interpeace.org.

The deadline for applications is 13 November 2022.

Interpeace values diversity among its staff and aims to achieve gender equality both through gender parity at all levels of the organisation and the promotion of a gender dimension in all its work. We welcome applications from women and men, and those with disabilities.