National Council of Churches of Kenya (NCCK) Careers

Key Responsibilities

• Interpreting and implementing record management policies.
• Developing and implementing record management systems.
• Overseeing security and confidentiality of files and documents.
• Applying appropriate technology in the creation, retrieval, storage, archiving and sharing of documents.
• Ensure proper records management at the Head Office and regional offices.
• Ensuring the maintenance of a record of all file movements and ensuring that all files requested for from the Registry are returned within the set time.
• Assist in the development of the retention/ disposal schedule for the council’s records.
• Ensuring ease in the retrieval of files and documents for the Council.
• Opening new files as required, maintaining a record of all files and records in use, and ensuring adherence to the records retention policy.
• Designing and implementing solutions for managing electronic records, such as data backup and storage solutions
• Coordinating with employees to ensure compliance with recordkeeping processes.

Key Skills and Competencies.

• Bachelor’s degree in Records and Information Management or other related fields.
• Minimum of 3 years working experience in record keeping and Management.
• Advanced Computer skills
• Excellent document Management Skills.

Key Responsibilities

• Assist in the development and implementation of a digital communication and engagement strategy for the Council
• Support in the administration of the Council’s digital communication platforms
• Develop engaging and informative content for digital communications platforms in line with the Council communication and branding policies
• Initiate, drive and monitor social media campaigns as guided by the management
• Maintain an accurate and up to date database of social media audiences, posts and engagements
• Train, coach and mentor staff on digital communications

Programmes Communications

• Assist in development of input and output documents from Council activities
• Compile periodic programme reports in a timely manner
• Support the preparation of updates from programme work to inform public communications
• Assist in the development of programme information / publicity materials
• Support photography and videography during Council activities
• Prepare regular unit operations reports as guided by the supervisor

Digital Resources Development

• Support the management of the NCCK digital resources repositories (photographs, video and audio data)
• Support the editing of audio-visual material to generate content for digital communication platforms
• Attend Council events and generate digital communication content as required
• Research and generate content for the Council website and digital communication platforms
• Monitor best practices and emerging trends in social media and make recommendations for adjustment of the Council’s social media strategy as necessary

Key Skills and Competencies.

• Bachelor’s Degree in Communications, Journalism, or related field
• Minimum of 3 years working experience in a Communication role.
• Exceptional written and verbal communication
• Experience developing / posting content on social media platforms
• Keen attention to detail and well organized
• Knowledge of desktop publishing software and other computer applications.
• Proficient in content management systems, and social media platforms.
• Excellent interpersonal skills.
• Professional ethics and confidentiality

Job Purpose

• Ensure timely, efficient and safe transportation of authorized persons, deliveries, and maintain/use
• Project vehicle in a clean and mechanically sound condition within the legal requirements of the government of Kenya.

 Duties and Responsibilities

• Ensure that the work tickets are maintained for the assigned motor vehicles, detailing trips, fuel records and service records.
• Ensure safety of employees on board
• Ensure the necessary daily, weekly and monthly preventive maintenance and safety checks are carried out on the assigned vehicles.
• Ensure security regulations and convoy rules for motor vehicles are adhered to.
• Monitor maintenance and repair needs of the vehicles and report to the supervisor any faults noted and coordinate rectification of the same as guided by the supervisor and vehicle repairs and maintenance policy and procedures.
• Ensure that all the necessary documentation e.g. license, insurance, others for each vehicle are valid at all times and report to the supervisor at least one month in advance for renewal.
• Responsible for fuel requisition and keying in all fuel used for the day and analysing the consumption on daily basis.
• Collect goods and people in good time and ensure safe delivery to designated places.
• Ensure proper handing over before proceeding on leave/field trips/other off to the person identified by the supervisor.
• Perform any other duties as may be assigned by the management from time to time.

Requirements for Appointment

• Holder of K.C.S.E certificate with minimum C- grade.
• Holder of an up to date driving Licence
• Basic mechanical skills will be an added advantage
• Minimum 2 years driving experience accident free and knowledgeable of most regions in Kenya.
• MUST have a certificate of good conduct
• Good team player with excellent interpersonal skills

Job Purpose

This position is responsible for planning, monitoring reviewing and evaluation of the projects of the Council

Duties and Responsibilities

• Responsible for developing M&E framework and plans for programs
• Responsible for coordinating monitoring and evaluation activities for projects
• Managing the program database system
• Ensure proper data collection, entry and analysis procedures, storage and appropriate use of data to track program performance
• Responsible for capacity building and supervising data clerks, community resource persons and field officers for compliance to M&E requirements
• Supporting quality improvement teams and setting up a system for quality assurance and Improvement
• Responsible for documenting and disseminating M & E results, findings and sharing lessons learnt with Staff and relevant stakeholders
• Responsible for the preparation of project reports for submission to the M&E coordinator,
• project team, partners, and stakeholders.

Requirements for Appointment

• Bachelor’s Degree in a relevant field from a recognized institution
• Relevant skills in research statistics, critical and analytical thinking, Good judgment and problem solving skills are critical.
• Field experience in data collection, analysis & quality assurance.
• Good understanding of OVC issues particularly HIV/AIDS, children and youth development and health, education and training, life-skills and household economic strengthening.
• Excellent written and verbal communication skills
• Fluency in both written and oral English and Kiswahili
• Team work
• High level of flexibility.

 Job Purpose:

To provide Leadership and Coordination in Implementation, monitoring, reporting and evaluation of Household Economic Empowerment program to promote OVC household resilience and graduation as guided by the case plans. The position holder reports to the project Coordinator and will be in charge of supervising the Field Agent Supervisors (FAS) and Community Based Trainers.

Duties and Responsibilities

• Ensure prudent designing, planning of appropriate HES interventions and utilization of project resources for OVC effective households economic strengthening interventions
• Promote cohesive and collaborative working between HES workforce and other project components; case managers, case workers and caregivers
• Liasing with the Project Coordinator, NCCK management and USAID Tumikia HES point person to identify and facilitate effective delivery of impactful HES interventions for resilience building and graduation of OVC households while paying fidelity to donor and stakeholder expectations
• Act as the key focal person in management of HES tracking systems including SAVIX used in tracking progress of HES interventions
• Liaise with case managers and Data assistants to ensure HES data is appropriately captured and reported on CPMIS
• Document and share HES success/significant change stories to promote learning
• Profile OVC caregivers based on their Vulnerability category and case plans to ensure provision of appropriate empowerment packages to achieve sustainable resilience and graduation
• Provide ongoing training, mentorship and supervision of HES workforce including FAS and Community Business Trainers (CBT) to promote understanding and fidelity to project implementation of core HES models and approaches; Food & Nutrition Security, local value chains, Youth economic empowerment, microenterprise development, savings for transformation (S4T), youth economic empowerment and social protection
• Facilitate the HES workforce to cascade the capacity to OVC households engaged in various Household Economic Strengthening initiatives
• Promote opportunities for continuous learning and reflection by the HES workforce and other project staff
• Support the HES workforce to promote school based agricultural enterprises in schools with significant OVC presence.
• Target older youth from OVC households who are out of school and support uptake of marketable vocational skills training, apprenticeships and appropriate economic strengthening initiatives.
• Provide ongoing training, mentorship and supervision of HES workforce including FAS and Community Business Trainers (CBT) to promote understanding and fidelity to project implementation of core HES models and approaches; Food & Nutrition Security, local value chains, Youth economic empowerment, microenterprise development, savings for transformation (S4T), youth economic empowerment and social protection
• Facilitate the HES workforce to cascade the capacity to OVC households engaged in various Household Economic Strengthening initiatives
• Promote opportunities for continuous learning and reflection by the HES workforce and other project staff
• Support the HES workforce to promote school based agricultural enterprises in schools with significant OVC presence.
• Target older youth from OVC households who are out of school and support uptake of marketable vocational skills training, apprenticeships and appropriate economic strengthening initiatives

Requirements for Appointment

• Bachelor’s degree in Agribusiness Management, Agricultural Economics, or other relevant agriculture discipline, Business Administration and management, Economics, Community Development or equivalent degree or with at least one-year experience or a Diploma in the stated Fields with over 3 years’ of relevant HES experience
• Over one-year experience for degree holder or at least 3 years working experience for Diploma holders implementing Household Economic Strengthening f.
• Experience in undertaking economic empowerment work among disadvantaged rural households.
• Excellent financial management skills and budgeting.
• Excellent donor report writing and presentation skills
• Strong negotiation and engagement skills
• Community mobilization and lobbying skills.
• Good facilitation skills
• Able to deliver capacity building for staff and project stakeholders

Duties and Responsibilities:

• Timely and accurate entry of data into CPIMS (reporting tools include enrolment forms, CPARA, Case Plans, Form 1A, Form 1Bs and any other tool as may be revised);
• Updating the OVC data in the system for consistency with physical files (These data include and not limited to school level, caregiver data, HIV status, facilities of linkage, birth certificate number, location etc.);
• Data retrieval and analysis as guided by the M&E officer, project coordinator or donor;
• Conduct Data Quality Assessment in consultation with the M&E officer;
• Manage and organize records and physical files for easy access;
• Storage and validation of CHVs data logs for monthly monitoring and tracking;
• Account for all reports submitted for data entry;
• Work with case managers to validate data shared by community health volunteers before entry into the system.

Required Qualifications:

• Bachelor’s Degree or Diploma in Computer science, Information Technology other related qualifications from recognized institutions;
• Minimum of 2 years’ experience;
• Experience in use of Child Protection Information Management System (CPIMS) will be an added advantage.

Other required Competencies/Abilities/Skills:

• Competent in managing information using a variety of software package such as MS Word, Outlook, Power point, Excel, Access and SPSS;

• Experience in data collection, data entry, participatory assessment and social work;
• Good contextual knowledge of local issues in relation to HIV and AIDS and young women;
• Excellent communication skills.

Duties and Responsibilities:

• Coordinate all support supervision activities by Community based Trainers;
• Works with the Community based Trainers to develop responsive monthly work plans and ensures implementation of the plans and prudent utilization of resources;
• Holds regular Community based Trainers’ meetings and community meetings to review progress, address emerging issues and plan for subsequent actions;
• Continually communicates to the HES Officer on project progress, challenges and support required to deliver on the project objectives;
• Work closely with the HES Officer, Project Coordinator, Case Management and System strengthening Project Officers to develop case plans and support implementation of HES interventions;
• Train and mentor Community based Trainers to deliver services to OVC caregivers;
• Works with the DCS and Private Sector Actors to advocate for linkage of caregivers to GOK cash transfers, in kind agricultural support and other subsidies;
• Works with GOK departments and county government departments to offer extension services to strengthen the capacity of producer groups and S4T farmer groups;
• Supports project team members to identify, document, and disseminate knowledge products to build on evidence- based practices in Household Economic strengthening initiatives;
• Responsible for timely monthly and quarterly reporting to the HES officer.

Required Qualifications:

• Bachelor’s Degree in Business Administration, Community development, Sociology, Agriculture or other related qualifications from recognized institutions;
• Minimum 2 years’ experience with a decentralized, community-based project.

Other required Competencies/Abilities/Skills:

• Capable of working in a rapidly changing environment with firm deadlines;
• Strong interpersonal communication and cross-cultural skills;
• Excellent analytic and computer skills;
• Excellent report writing skills;
• Good community mobiliser and facilitator.

Duties and Responsibilities:

• Enrolment and orientation of OVC Households;
• Coordinating home and school visits for monitoring OVC;
• Training OVC guardians on positive parenting practices;
• Advocacy to reduce stigma and discrimination;
• Implement Case Management approach and mentor HH to achieve graduations;
• Monitoring and service provision to CALHIV to achieve the 95: 95:95 guidelines;
• Maintaining updated OVC and House hold files;
• Coordinate filed activities including stakeholder engagement at Sub – County level for collaboration and partnerships;
• Project fund management;
• Preparation of activities and periodic progress reports.

Required Qualifications:

• Bachelor’s degree in Sociology, Community development, Psychology or other related qualifications from recognized institutions;
• Minimum of 2 years’ experience in undertaking OVC Programs;
• Understanding USAID funding is an added advantage.

Other required Competencies/Abilities/Skills:

• Computer literate (MS Word, Ms Excel, Ms PowerPoint, Ms Outlook, Internet);
• Capable of working in a rapidly changing environment with firm deadlines;
• Strong interpersonal communication and cross-cultural skills;
• High personal integrity and confidentiality;
• Commitment to quality work and adherence to standards.

SUPERVISOR:                           Camp Coordinator

DUTY STATION:                       Kakuma

MAIN PURPOSE OF THE JOB

To maintain accurate accounting records and ensure compliance with established internal controls in the project

DUTIES AND RESPONSIBILITIES

1. Prepare weekly cash flow forecasts against project need and budget and ensure there is proper cash request on the basis of planned activities, expenditure and commitments as per budget lines.
2. Disburse fully authorized floats for planned activities and follow-up accountability of the same within set timelines.
3. Ensure spending within the budget lines by the project implementers.
4. Maintain Records and books of accounts related to Refugee Services Programs in Kakuma by ensuring timely keying of programs accounting data into the software, ensuring proper and sequenced filling of all accounting payment vouchers, supporting documents and petty cash reimbursements.
5. Ensure that all camp assets are well secured and coded and ensure disposal of assets is in line with NCCK disposal policy.
6. Prepare budget vs actual monthly income and expenditure report to head office as part of monthly management accounts for the camp

REQUIRED QUALIFICATIONS & EXPERIENCE

a) Level of academic/professional qualification

• Bachelor of Commerce degree in Accounting, Finance options, or other related degree from recognized institutions.
• Minimum of CPA II or its equivalent
• Minimum 2 years’ experience in a similar position
• Member of a relevant professional body in good standing

c) Other Competencies/Abilities/Skills Required

• Strong Management and leadership skills
• Good interpersonal skills
• Must be flexible and versatile
• Ability to work under minimum supervision
• Ability to hold confidential information
• Ability to prioritize ,coordinate and manage multiple activities